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Detailed job description and main responsibilities

MAIN DUTIES AND RESPONSIBILITIES

MDT Co-ordination

• Facilitation of multi-disciplinary team meetings to ensure the meetings run effectively and are well co-ordinated and all relevant patients are discussed.

• Liaise with clinical and administrative staff to create lists for circulation prior to the MDT meetings using negotiation skills to ensure the list is not oversubscribed and ensure meetings do not overrun.
• Attend and facilitate each MDT, and use the video conferencing equipment, as needed. Responsible for the safe use of expensive equipment and ensuring the careful use and security of the equipment.
• Distribute outcomes to all concerned following the meetings and ensure that this information is correct and complete and recorded on CWP.
• Report the current position of the patient on their cancer pathway to clinicians during MDT meetings so that they can make clinical decisions based on this information
• To support the teams in the collection of evidence, documentation and/or data for the National Peer Review Programme.
• Ensure that the MDT activities are accurately recorded and the results documented, eg attendance records, highlighting to the Cancer Services Manager / Lead Nurse should any members attendance fall below the required standard.
• Ensure that MDT members are kept up to date with the upcoming schedule of MDT meetings and are aware of any changes to date, venue etc. and facilitate communication between different clinical services.
• Ensure appropriate cover at all MDT meetings during periods of sickness or annual leave

PATIENT PATHWAY TRACKING

•  To have in depth knowledge and be able to interpret and implement the administrative pathway of patients with a confirmed cancer to ensure that they meet National Cancer Waiting time standards.
• To proactively track the cancer patients and escalate all potential delays to the Cancer Performance Manager/Divisional Managers according to the agreed escalation policy to ensure actions are taken to avoid any breaches.
• To show tenacity and act as the patient’s advocate to ensure they are prioritised by using negotiation skills so that the pathway is followed as smoothly as possible and all appointments and treatments are booked in a timely manner.
• To provide and receive complex information, requiring analytical skills, communicating with all levels of staff both clinical and non clinical concerning patient progress
• Ensure up to date and relevant information/data is collected  to enable the full and accurate production of the PTL (Patient tracking list) and attend weekly meetings to discuss.
• To maintain the systems and processes required to support the tracking of patients in their respective targets and identify service improvements where necessary
• Provide detailed breach analysis reports within 5 days of the date of the first definitive treatment date (FDT) for any 62 day patients with waiting times outside of national standards
• To liaise with colleagues from other Trusts to ensure that data is accurate for patients transferred from other hospitals to undergo treatment.
• To validate all treatments and pathways within one working day of the treatment date
• To ensure that exceptions and alterations to the waiting times of individual patients are appropriately supported by documentation and can be audited

• Maintain the generic 62 day CaRPs inbox, processing and registering referrals for patients on a 62 day pathway in accordance with the SOP