Job vacancy: PA/Senior Administration and Resource Officer, Public Health Wales NHS Trust, Newport/Cardiff/Swansea

Job summary

Main area: National Safeguarding Service (NHS Wales)
Grade: Band 4
Contract: Permanent
Hours: Part time - 18.75 hours per week (Working Hours to be agreed upon appointment)
Job ref: 028-AC147-0524

Employer: Public Health Wales NHS Trust
Employer type: NHS
Site: Newport/Cardiff/Swansea
Town: Newport/Cardiff/Swansea
Salary: £25,524 - £28,010 Per annum pro rata
Salary period: Yearly
Closing: 22/05/2024 23:59

PA/Senior Administration and Resource Officer

Band 4

Welcome to Public Health Wales, the national public health organisation for Wales

Our vision is Working to achieve a healthier future for Wales

To find out more visit Public Health Wales and watch this video about our Strategic Plan

Working together, with trust and respect, to make a difference

Applicants are invited to apply in Welsh, any application submitted in Welsh will not be treated less favourably than an application made in English. To support our all Wales service, we particularly welcome applications from Welsh speakers.

Please be advised that there is a temporary top up for Bands 1,2 and 3 to reflect the incorporation of the top up to the living wage of £12 per hour - £23,465 per annum. This temporary top up will be in place until the annual pay uplift for 2024/25 is confirmed.

Detailed job description and main responsibilities

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.

You will be working closely with external stakeholders and must possess excellent communication and organisational skills. The office base is to be agreed upon successful appointment with the expectation of hybrid working.

Person specification

Qualifications

Essential criteria

RSA III/NVQ Level 3 or equivalent level of experience
High level of written and spoken English and numeracy

Desirable criteria

Advanced ECDL

Experience

Essential criteria

Demonstrable experience in administrative role
Experience of working with financial systems/purchasing of goods or equipment
Experience of dealing with confidential and sensitive data and storage of records
Experience of transcribing and minute taking
Working experience of Micosoft Office Suite

Desirable criteria

Working in an NHS Environment

Skills

Essential criteria

Ability to work on own initiative and manage own workload
Good communication and organisational skills
Thorough understanding of office procedures and confidential data

Personal Attributes

Essential criteria

Ability to work to deadlines and under pressure
Ability to work on own initiative

Desirable criteria

Continuing Professional Development

Other

Essential criteria

Willingness and ability to travel between sites

Public Health Wales, reserves the right to close this vacancy early. We therefore encourage early applications.

Priority is given to staff awaiting redeployment. We therefore reserve the right to withdraw this advert at any stage.

If you have a disability and have any particular requirements to enable you to participate in the application process, please contact [email protected]

If you are successful and short listed for interview you will be contacted by email using the address with which you registered. Please ensure you check your email account regularly.

We are committed to fair, transparent recruitment and believe in equality of opportunity in our workplace and will not tolerate discrimination on grounds of age, disability, gender identity, religion or belief, race or nationality, marriage or civil partnership status, sex, sexual orientation, working pattern, caring responsibilities, trade union activity or political beliefs – or on any other grounds. We welcome applications from individuals who may wish to work part time or apply on a job share basis.

To work in the UK, all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship to obtain either a Health and Care visa or Skilled Worker visa, unless you have permission to work via another route. Non UK / RoI candidates wishing to apply should self-assess the likelihood of obtaining a Certificate of Sponsorship by visiting Work in the UK. If you are eligible for the Health and Care visa, application costs are lower and you do not need to pay the annual Immigration Health Surcharge.

The salary scale shown is for a full-time member of staff, with the amount being adjusted pro rata for those working less than 37.5 hours per week.

In general, anyone joining our Trust who has not previously worked in the NHS will, by default, start on the first point of the advertised pay band. Pay progression will then be determined by annual Performance and Development Reviews in accordance with the NHS Wales Pay Progression Policy. An application for Incremental Credit may be considered, but can only be awarded based on evidenced, reckonable service and/or equivalent, relevant experience.