Job summary
- Main area
- Child Health Information Service
- Grade
- NHS AfC: Band 2
- Contract
- Fixed term: 6 months (22.5 hours)
- Hours
- Part time - 22.5 hours per week (Monday to Friday between hours of 8.30 and 5.00pm - work pattern to be discussed)
- Job ref
- 262-A-24-6207784
- Employer
- North Cumbria Integrated Care NHS Foundation Trust
- Employer type
- NHS
- Site
- Workington Community Hospital
- Town
- Workington
- Salary
- £22,383 per annum, pro rata
- Salary period
- Yearly
- Closing
- 07/05/2024 23:59
Employer heading
Child Health Information Service (CHIS) admin officer
NHS AfC: Band 2
Job overview
Working for the Child Health Information Service (CHIS) based in Workington.
inputting and updating demographic information into our Electronic Patient Record system, including new birth details, vaccination, immunisation and blood screening results. Scheduling baby immunisations and sending out appointment letters.
The Child Health Information Service (CHIS) is responsible for all children and young people aged 0-19 years (or 0-25 years old for children and young people with a disability). Ensuring that key information on a child’s health is available to their parents, any professionals involved in their care and for public health purposes.
Main duties of the job
- To input and update information accurately via data entry onto RiO Access and word processing relating to children’s birth details, vaccination and immunisation data, pre-school data and school health data to ensure effective service delivery.
- To deal competently with queries from users and other agencies relating to key tasks in a professional and efficient manner.
- To prioritise workload on a day to day basis, liaising with other team members to ensure continuity of service at all times.
- To demonstrate flexibility and initiative in response to the needs of the team’s directives ensuring that the efficiency of the team is maximised.
- Respond to queries and requests for information as directed by office procedures, guidelines and protocols. Refer complex or unusual requests to the Team Leader or a member of the management team.
This post will be working for North Cumbria Integrated Care NHS foundation trust at our office in Barrow-in-Furness.
For full specification and requirement and desired experience etc. please see attached job description
Working for our organisation
At NCIC, we have an ambition to deliver outstanding healthcare services to the population of North Cumbria. The Trust is committed to creating a centre of excellence in providing rural and remote healthcare and provides a wide range of community and acute services throughout our county.
Our 5 key principles demonstrate our belief in the delivery of ‘safe, high quality care every time’:
- Being a clinically led organisation
- Quality and safety at the heart of our Trust
- A positive patient experience every time
- A great place to work
- Managing our money well
As an organisation we are serious about supporting a diverse workforce that reflects our local community and are very much focused on being an inclusive and compassionate place to work.
Across the North East and North Cumbria we are working together to deliver our ambition to be the greenest region in England by 2030. All staff are expected to support sustainability.
Detailed job description and main responsibilities
Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.
Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL). Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment. Any applicants who do not meet the eligibility criteria will not be progressed.
If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview.
Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies.
- Please ensure that you document evidence of meeting all the essential criteria in the supporting information.
- If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.
Important Information
Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date.
For candidates applying using a Hotmail account or have strict firewall settings please ensure the following:
- Junk Mail is checked regularly
Disclosure and Barring Service:
On 28 November 2020, the new Disclosure and Barring Service filtering rules will come into effect.
The changes mean that:
- youth cautions, reprimands and final warnings will no longer be subject to automatic disclosure
- the multiple conviction rule has been removed, meaning that if an individual has more than one conviction, regardless of offence type or time passed, each conviction will be considered against the remaining rules individually, rather than being automatically disclosed.
If you are unsure about whether you need to disclose certain criminal record information, free confidential advice may be sought from one of the charity bodies listed below. These bodies can advise you on what you are legally required to declare and may also be able to advise you on how you can disclose criminal record information to a prospective employer and your legal rights when doing so.
Nacro – Tel: 0300 123 1999, or email: [email protected]
Unlock – Tel: 01634 247350, email [email protected] or complete the online form on the Unlock website
The Trust is committed to safeguarding adults and children therefore if the post is subject to the Rehabilitation of Offenders Act (ROA) 1974 (Exceptions) Order 1975 (as amended) the successful candidate(s) will be subject to a criminal records check with the Disclosure and Barring Service (DBS). The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post:
Standard Check: £18 + Administration cost of £3.85 = £21.85. Deducted at £6.85 from 1st month salary and £5 deducted from salary over following 3 months.
Enhanced Check: £38 + administration cost of £3.90 = £41.90. Deducted at £11.90 from 1st month salary and £10 deducted from salary over following 3 months.
As part of the one of the largest employers in the UK NCIC future employees will have also access to the following benefits.
A lease car may be available for this position; further details will be provided upon appointment if applicable.
27-day holiday scheme rising to 33 after 10 years
Flexible working Scheme
Excellent opportunities for development
Competitive NHS Pension scheme
Access to NHS discounts with retailers and leisure companies
EAP (Employee Assistance Programme) a free, confidential counselling and information service to assist with personal or work-related problems
These schemes are subject to availability
Person specification
Qualifications
Essential criteria
- GCSE (grade A-C) or equivalent in English and Maths
- NVQ Level 2 qualification or equivalent
Desirable criteria
- NVQ Level 3 qualification or equivalent
Skills and Aptitudes
Essential criteria
- Higher level Word, Excel, PowerPoint, Outlook Microsoft Office systems and the internet
- Understanding of confidentiality issues/Data Protection
- Must possess excellent communication and interpersonal skills – able to provide and receive information which may be complicated.
- Knowledge of Health Child Programme.
- Knowledge of CHIS, screening and immunisation processes
- Knowledge of Public Health
- Experience of working in a team
- Experience of working in an office environment
- Good organisational skills
- Good verbal and written communication skills
- Ability to produce good quality data
- Ability to prioritise workload
Desirable criteria
- Ability to interpret and understand health related terms of reference
Personal Circumstances
Essential criteria
- Self-motivated and able to work both independently and as part of a team
- Ability to stay calm when under pressure
- Responsible and caring attitude with a calm and patient manner
- Ability to be adaptable and flexible
- Reliable
- Good time keeping
- Willingness to provide cover for other admin staff when the occasion arises
- Ability to travel to other Trust sites independently
- Drive, enthusiasm, commitment and resourcefulness
- Team player with a focus on achievement of corporate goals
Other requirements
Essential criteria
- Equality and Diversity (from KSF core dimension 6- one to be selected)
- Act in ways that support equality and value diversity (Level 1)
Employer certification / accreditation badges
.png "Better Health - Silver")
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Sharon Stirzaker
- Job title
- Child Health Information Service admin team lead
- Email address
- [email protected]
- Telephone number
- 01229 409604
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