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Applicants are advised to apply early as we reserve the right to close a vacancy prior to the closing date if a high number of applications have been received. If you are successful and short listed for interview you will be contacted by email using the address with which you registered. Therefore, please ensure you check your email account regularly

All applicants are invited to apply in Welsh, any application submitted in Welsh will not be treated less favourably than an application made in English

Gwahoddir ymgeiswyr i wneud cais yn Gymraeg, ni fydd unrhyw gais a gyflwynir drwy gyfrwng y Gymraeg yn cael ei drin yn llai ffafriol na cheisiadau a wneir yn y Saesneg’

 Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

Please be advised that there is a temporary top up for Bands 1,2 and 3 to reflect the incorporation of the top up to the  living wage of £12 per hour - £23,465 per annum. This temporary top up will be in place until  the annual pay uplift for 2024/25 is confirmed

Job overview

• The Workforce Systems and Learning Coordinator will support the Welsh Ambulance Service NHS Trust by maintaining the Electronic Staff Record and will monitor and ensure compliance with statutory legislation through the provision of essential workforce information which will support managers to make innovative choices in the development of an engaged and appropriately skilled workforce to deliver excellent patient care.
• The Workforce Systems and Learning Coordinator will be responsible for ensuring the Trust has access to high quality data and information provided through a suite of reports, performance dashboards and ad hoc reports ensuring the information being received and reported from the Electronic Staff Record (ESR) system by the department is accurate and available in a timely manner and meets the needs of services.
• The post holder will also be responsible for maintaining accurate records across the ESR system and ensuring the ESR learning management system and competence requirements meet the needs of the service.

This post is secondment for 11 months due to secondment cover

If you are interested in applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post.    

Main duties of the job

The post holder will act as System Administrator for ESR and will be responsible for providing expert advice, guidance and training to users including associated policy and process requirements. 

The postholder will provide workforce analysis on the data to support managers and HR colleagues to interpret the information, identifying trend analysis and highlighting areas which will impact on the provision of services. 

The post holder will be responsible for maintaining accurate records across the ESR system and ensuring the ESR learning management system and competence requirements meet the needs of the service.

The post holder will work the direction of the Workforce Systems Manager but will be expected to work using their own initiative, prioritising own workload to strict deadlines to ensure that issues are dealt with in a timely and effective way.  This will require the post holder to plan and organise a variety of activities where priorities can shift due to demands, for example, from Executive or Minister requests.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

Working for our organisation

#RemarkablePeople

Our workforce is made up of over 4,000 remarkable people who contribute to the delivery of world-class patient care across Wales, 24 hours a day, 365 days a year. Whether you work in a patient-facing role or within our range of support services, the work that you do enables us to provide high quality care, wherever and whenever we’re needed.

The Trust recognises the need for its workforce to represent the diversity of the population it serves across the whole of Wales and seeks to create an environment where diversity is celebrated and inclusivity matters. We are also keen to break down any barriers into the Trust, and would encourage applications from under-represented groups, including those from BME communities and disability groups.

Careers within the Welsh Ambulance Services NHS Trust are diverse and varied, with opportunities arising right across the service. Whatever your skills and background, you’re sure to find a career with us which is fulfilling, challenging, and rewarding.

All applicants are invited to apply in Welsh, any application submitted in Welsh will not be treated less favourably than an application made in English

Applicants are advised to apply early as we reserve the right to close a vacancy prior to the closing date if a high number of applications have been received. 

The Trust actively seeks to recruit and appoint people currently under represented in the workforce. This includes women, people with disabilities, LGBT, and those from minority ethnic groups. All staff are encouraged and supported to learn Welsh. Please be sure to provide full contact details for all referees, including email addresses where possible. Failure to do so may result in significant delays in your application.

To work in the UK, all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship to obtain either a Health and Care visa or Skilled Worker visa, unless you have permission to work via another route. Non UK / RoI candidates wishing to apply should self-assess the likelihood of obtaining a Certificate of Sponsorship by visiting Work in the UK.  If you are eligible for the Health and Care visa, application costs are lower and you do not need to pay the annual Immigration Health Surcharge.