Crynodeb o'r swydd
Teitl cyflogwr
Business Services Administrator
NHS AfC: Band 3
Trosolwg o'r swydd
The Business Services Team provides general administrative support for all administrative, finance and secretarial services to the D&I Department. The Business Services Team is also responsible for IT Commercial Procurement, Health and Safety and Telecoms Recharges, HealthRoster and general personnel support. This service allows other teams within D&I to concentrate solely on the IT aspects of the hospital. In turn, this allows for the smooth running of the hospitals technical services and equipment, resulting in better patient care.
The Business Services Team collaboratively work together to provide a wide range of services, each administrator takes a lead role for particular tasks, but are expected to be able to provide cross-cover where needed.
***Preference will be given to internal Trust staff, as well as ‘Priority’ and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification.***
Prif ddyletswyddau'r swydd
Business Services
- Administration of meeting room bookings
- Administration of the service Leased/Pool cars
- Administering stationery orders and delivery
- Administration of car parking permits and door access cards (issue and control)
- Administration of building defect and works recording
- Administration of the appraisal process for all staff
- Collecting post and distribution across the department/service
- Administration and facilitation of meetings including producing agendas and taking minutes
- Maintaining accurate sickness and absence records via Healthroster and employee personnel files
- Coordinate recruitment and induction packs
- Submit change forms to HR for staff changes of address, personal details etc
- Receptionist duties; meet and greet visitors (including refreshments etc)
- Provision of fire marshals
- General filing
- Managing and organising D&I social events
- Monitoring completion of DSE assessments
- Providing general administrative support to the Business Services Manager
Finance
- Administration of Capital/Revenue Finance Spreadsheets
- Creating Capital Time Reports
- Distribution of Revenue Checklists
- Providing general support to the Business Manager & Commercial Lead
- Raising orders and invoice chasing
Gweithio i'n sefydliad
We are a people business – where every member of staff matters and can make a difference. Patients are at the heart of everything we do. Joining University Hospitals Plymouth NHS Trust means becoming part of a team of dedicated staff, who are committed to leading the way through innovation, clinical excellence and great customer care. The Trust has great opportunities for career development in a highly progressive working environment. We offer all of this in a vibrant, modern city with a historic reputation for adventure. PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY. If you have any issues with applying online and need additional support including reasonable adjustments with the application process please contact the recruitment team on 01752 432100. We recognise that work life balance is important for our colleagues and so we invite requests from applicants around less than full time/flexible working for our advertised roles. Please contact the recruiting manager to discuss this prior to your application submission. We commit to giving this full consideration in each case. We encourage people from diverse backgrounds to apply for our roles, as diversity strengthens our teams. It is sometimes necessary to close vacancies before the closing date. If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted.
Swydd ddisgrifiad a phrif gyfrifoldebau manwl
- Proven demonstrable experience of working in an administration role
- Effective communication skills
- Effective organisational skills
- Proven demonstrable experience of Microsoft Office applications including word processing, spreadsheets and databases
- Educated to GCSE level C or above in English and Maths or relevant equivalent experience in a similar role
- Business administration qualification such as NVQ3 or relevant demonstrable experience in a similar role
- RSA level 2 or equivalent demonstrable experience
- Discretion and tact
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Telecoms
- Telecoms invoice coding
- Processing of Telecoms Invoices; billing and recharging.
Procurement
- Administration of IT Procurement
- Provide good value money for IT equipment purchases
Compliance
- Administration of health & safety
- Administration of FOI requests
- Administration of dashboard reports
Other
- Monitor multiple mailboxes
- Monitor own workload
- Cooperate with other administrators to provide seamless coverage
COMMUNICATIONS & WORKING RELATIONSHIPS
To communicate IT issues to a wide range of internal and external staff, guiding them to the appropriate courses of action clearly and concisely. This will necessitate the ability to communicate sensitive and complex information. The groups that will be communicated to are as follows:
- General Practitioners, Practice Managers and Practice Staff.
- Clinicians and patient representatives, both within the Trust and in the wider community involved in patient pathways to the Trust.
- IT Services – through joint working & key liaison with the community & GPs
- System Managers
- Commercial IT suppliers and consultants
- System users - covers virtually all Trust staff
- Other NHS agencies, including national, peninsula and local strategic health authorities and trusts
- External organisations
Manyleb y person
Skills
Meini prawf hanfodol
- Proven demonstrable experience of working in an administration role
- Educated to GCSE level C or above in English and Maths or relevant equivalent demonstrable experience in a similar role
- Ability to learn quickly
- Attention to detail, accurate with a strong quality first approach
Meini prawf dymunol
- Demonstrable experience of taking minutes for business meetings
- Demonstrable experience of Procuring Items or negotiating Prices
Qualifications
Meini prawf hanfodol
- Proven demonstrable experience of Microsoft Office applications including word processing, spreadsheets and databases
Meini prawf dymunol
- Business administration qualification such as NVQ3 or relevant demonstrable experience
Gofynion ymgeisio
Rhaid i chi gael cofrestriad proffesiynol priodol yn y DU.
Dogfennau i'w lawrlwytho
Rhagor o fanylion / cyswllt ar gyfer ymweliadau anffurfiol
- Enw
- Charley Edwards
- Teitl y swydd
- Business Services Team Leader
- Cyfeiriad ebost
- [email protected]
- Rhif ffôn
- 01752437883
Rhestr swyddi gyda University Hospitals Plymouth NHS Trust yn Gwasanaethau gweinyddol neu bob sector