Job summary
- Main area
- Estates and Facilities
- Grade
- Band 5
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week (Monday to Friday)
- Job ref
- 152-S008.24
- Employer
- Dorset HealthCare University NHS Foundation Trust
- Employer type
- NHS
- Site
- Wareham - E&F Hub
- Town
- Wareham
- Salary
- £28,407 - £34,581 p.a
- Salary period
- Yearly
- Closing
- 13/05/2024 23:59
Employer heading
Facilities Co-ordinator
Band 5
The 5 July 2023 marked 75 years of the National Health Service. The founding principles remain as relevant, and valued, today as they were 75 years ago. Why not join us and make a difference to be Better Every Day.
Job overview
This is a new role to support the FM team in the high level administrative delivery of a number of local, Trust and National initiatives and to drive compliance activity across the services, where accuracy and timeliness are crucial. The role will require someone who is able to be an independent worker against clear instruction and methodical and detailed in their approach. The service is seeking an individual who is competent in their communication skills with all disciplines of Trust staff where engagement with senior staff may be required and/or in seeking information in completion of the expectations of their role.
The FM Services are transitioning through a period of positive change and are proactively ensuring that the management team are able to support the strategic changes of compliance, standardisation and improvement to enhance the professional image and reputation of the service whilst continuing to provide a positive contribution to service efficiencies and quality to patients, staff and visitors.
Main duties of the job
To support the Facilities Leadership Team in the delivery of a comprehensive and effective Facilities service across Dorset HealthCare Sites.
To manage and coordinate a range of Trust wide Facilities compliance documents and processes - e.g. Fire Risk Assessments, H&S, audits on behalf of all Facilities team across the Trust, utilising data collection and electronic systems of file and folder management.
Collate the data provided by Facilities managers and produce reports to demonstrate compliance with statutory legislation, NHS Guidance and recognised safe practice.
To assist the Head of Fleet and Sustainability and the facilities leadership team with waste and energy management enquiries and provide administrative support as required.
To ensure facilities risk assessments and facilities policies are kept updated by policy owners and highlight to the Head of Facilities when reviews are due.
Working for our organisation
At Dorset HealthCare we’re on a mission to empower people to make the most of their lives through our outstanding, joined-up healthcare services. We’re a dynamic, forward looking Trust, running 12 community hospitals, specialist inpatient facilities and a wide range of integrated community and mental health services for a population of almost 800,000 people.
We do things differently here – it’s one of the reasons the CQC rated us ‘outstanding’ in 2019. It’s also why 95% of patients across our services say they have a good or very good experience of our services and 89% of staff feel they can really make a difference. Whether you’re looking to work with us in one of our bustling market towns, vibrant urban locations, thriving seaside spots, or among the rolling hills of Dorset, there are lots of ways you can make a difference in our communities.
Our 7,000-strong workforce is at the heart of what we do and our success is a testament to our brilliant people. We're all about building a workplace for the future, we believe in equal opportunities and we celebrate diversity. We’re an inclusive workplace, where everyone is welcome, everyone can be authentic, and we are all encouraged to be the best version of ourselves.
Working with us you’ll be part of a strong team, challenge yourself, build a career, and teach us what we don’t know. And you’ll be working towards our vision to be better every day through excellence, compassion and expertise in all we do.
Detailed job description and main responsibilities
For the main duties and responsibilities for this role please read the attached job description and person specification. When completing your application please ensure your supporting statement reflects the criteria set out in these documents by showing how your experience and skills apply to this post.
As part of our vision to have a skilled, diverse and caring workforce, Dorset HealthCare is working in partnership with The Prince’s Trust to support people getting into work, as part of this partnership, we are offering an employability service to support individuals between 16-30 years old with application writing, interview skills and other employment support. If you would like or know of anyone who would value this support please do contact [email protected]
Person specification
Knowledge, Skills and Training
Essential criteria
- Training or significant experience in a relevant role (e.g. FM, Project or Business Management) to degree level.
- Experience of facilitating and managing change
- Experience of electronic database management and ability to competently create folders and files, spreadsheets, GANTT charts and project management tools.
Desirable criteria
- Experience of budget management and purchasing
Job Specific Experience
Essential criteria
- Extensive recent experience within a comparable role.
- Extensive experience of managing confidential issues and matters
- Experience of working within a customer focused environment
- Practical experience of facilitating and managing change
Desirable criteria
- Extensive experience of working with senior level and managerial staff
- Previous line management experience
Managerial/Supervisory Experience
Essential criteria
- Previous people management experience
Desirable criteria
- Experience of recruitment and selection
- Performance management skills
Finance/Resources
Desirable criteria
- Experience of budget management.
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Steven Turner
- Job title
- Head of Facilities
- Email address
- [email protected]
- Telephone number
- 07557168511
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