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Job overview

This is a key corporate support post for the Trust. This role sits within the Trust Company Secretariat and provides direct support to the Trust Board by ensuring Board Sub-Committees and other senior level meetings are meeting agreed standards of governance and administration. The role also includes a number of responsibilities which contribute to the corporate governance of the organisation, including providing a professional and confidential business support function to the Associate Director of Corporate Affairs and Company Secretary and general support to the Company Secretariat and Legal Services teams.

The role will be based in Basingstoke, but the postholder will be required to attend the Winchester and Andover sites on occasion as required.

Main duties of the job

Working as a member of the Company Secretariat, the main duties of the role are to provide administrative and planning support to the most senior meeting of the trust. This involves working closely with members of the board to maintain forward plans for the year's business and provide a full start to finish a administrative service for each meeting. 

Specific duties will include meeting planning, creating agendas, booking venues and AV equipment,  collating papers, distributing meeting papers ahead of meetings, keeping an accurate record of each meeting, and tracking the completion of actions.

The post holder will also be required to provide general administrative support to the Associate Director of Corporate Affairs, the company secretariat and the legal service team. 

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Working for our organisation

Our vision is to provide outstanding care for every patient. Patient care is at the heart of what we do at our three sites: Basingstoke and North Hampshire Hospital, Royal Hampshire County Hospital in Winchester and Andover War Memorial Hospital. Hampshire Hospitals NHS Foundation Trust provides medical and surgical services to a population of approximately 600,000 people across Hampshire and parts of West Berkshire.

Our cultural ambition is to have a culture that places people at the heart of all we do, where we all belong, and where learning, improvement and excellence thrive.

We provide specialist services to people across the UK and internationally. We are one of only two centres in the UK treating pseudomyxoma peritonei (a rare form of abdominal cancer) and we are leaders in the field of tertiary liver cancer and colorectal cancer.

The trust employs more than 9,000 staff and has a turnover of over £500 million a year. As a Foundation Trust, we are directly accountable to our members through the governors. The Council of Governors represent the interests of their constituencies and influence the future plans of the Foundation Trust.