Job summary
- Main area
- Governance
- Grade
- NHS AfC: Band 6
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 289-CR-1563
- Employer
- Chelsea and Westminster Hospital NHS Foundation Trust
- Employer type
- NHS
- Site
- Chelsea and Westminster Hospital
- Town
- London
- Salary
- £35,392 - £42,618 per annum
- Salary period
- Yearly
- Closing
- 23/05/2024 23:59
Employer heading
Corporate Governance Officer
NHS AfC: Band 6
About our Trust
Chelsea and Westminster Hospital NHS Foundation Trust is proud to be one of the top performing and safest trusts in England. We have two main acute hospital sites—Chelsea and Westminster Hospital and West Middlesex University Hospital, plus our award-winning clinics across North West London and beyond.
Our nearly 7,000 members of staff are proud to care for a diverse population of 1.5 million from the beginning to the end of life. Both hospitals provide full clinical services, including maternity, emergency and children’s, in addition to a range of community-based services across London, including our award-winning sexual health and HIV clinics.
We’re one of the safest and best performing Trusts in the country. We’re also one of the top trusts to work for—our staff say they’re engaged, motivated, and would recommend us as a place to work and receive treatment.
Our Trust has been rated by the Care Quality Commission as ‘Good’ in the domains of safe, effective, caring and responsive, and 'Outstanding' in the domains of well-led and use of resources.
Our facilities are among the best in the country. We invest around £10m a year in our estate and have recently completed a £30m expansion of our adult and neonatal critical care facilities at Chelsea and Westminster. Works commence in spring 2024 on an ambitious £80m development of an Ambulatory Diagnostics Centre at our West Middlesex site.
Applications are welcomed from applicants who wish to apply for the position on the basis of a smarter or flexible working arrangement. Where candidates are successful at interview, such requests will be taken under consideration and accommodated where the needs of the service allow. As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you.
Job overview
Chelsea and Westminster Hospital NHS Foundation Trust is proud to have high standards of corporate governance. This role plays a key role in overseeing, maintaining and improving the Trust’s corporate governance processes.
This post reports to the Deputy Director of Corporate Governance and works with the Corporate Governance team who collectively lead and support the Trust’s governance functions, including the Council of Governors, oversight of the Board Assurance Framework, the register of policies, visits, inspections and accreditations and declarations of interest process.
The team is sited with the executive directors and executive assistants, working closely with the teams to ensure the smooth running of the executive offices.
The Trust is part of the North West London Acute Provider Collaborative, working with Hillingdon, Imperial and London North West NHS Trusts, four acute hospital trusts working together to improve care for the population of North West London. The Boards of the four trusts meet as a Board in Common, with a number of collaborative committees. The Boards share a Chair in Common and non-executive directors (NEDs) each sit on two trusts. The Corporate Governance teams in each of the four trusts work closely together to support local and integrated governance arrangements, providing mutual support and sharing best practice across the APC, providing a collaborative working environment with wider opportunities for development and progression.
Main duties of the job
Leading the co-ordination of the Board meetings, Board Standing Committee and Board Committees. This includes liaising with the Board of Directors and Executive Team to prepare the following for the Board and Committees:
- Overall and individual committee forward plans
- Ensuring that meetings are serviced to a high standard, with high quality and accurate minute taking
Policy and process oversight – oversight and responsibility for key corporate governance policies and processes
Documentation management - maintaining accurate and comprehensive records for all governance related activities and meetings.
Report review and writing - reviewing reports sent for meetings, editing and updating as required. Drafting reports for senior leads.
Compliance monitoring – oversee the process to ensure compliance against governance and regulatory standards.
Continuous improvement - continually looking for ways to improve the service. Lead the committee effectiveness and terms of reference reviews annually.
Communication and engagement - working with a wide range of colleagues across the organisation to run an effective governance function.
Working for our organisation
Chelsea and Westminster Hospital NHS Foundation Trust is proud to be one of the top performing and safest trusts in England. We have two main acute hospital sites—Chelsea and Westminster Hospital and West Middlesex University Hospital, plus our award-winning clinics across North West London and beyond.
Detailed job description and main responsibilities
Committee oversight
● Oversee the overall programme of Board, Board Standing Committee and wider Committee meetings. Facilitate the schedule, planning for and smooth running of corporate governance meetings, including Board of Directors, committees, and sub-committees.
Forward plan, agenda preparation and minute taking
● Working with the Executive lead and Chair, ensure that forward plans, agendas, minutes and follow up from meetings is delivered to a high standard, including accurately recorded discussions, decisions, and actions in meeting minutes. Ensure that there are forward plans in place for each committee, and an overall schedule of activities for governance functions that are regularly reviewed and kept up to date
Corporate governance record and document management
● Lead and oversee the Trust’s Corporate Governance record system. Maintain an organised system for storing and retrieving corporate governance documents, ensuring compliance with relevant regulations and guidelines.
Corporate governance systems
● Lead and oversee the management of the team’s contracts and procurement for governance systems, such as online board and committee meeting portal and online database of declarations of interest. Oversee the payments and invoicing for such systems.
Communication and Engagement
● Liaise with key stakeholders such as non-executive directors and executive directors, plus wider committee members, governance and staff to run an effective system of governance.
Compliance Monitoring
● Oversee adherence to corporate governance policies, procedures, and legal requirements. Maintain registers for corporate governance responsibilities such as visits, inspections, accreditations, declarations of interest.
Continuous Improvement
● Identify opportunities to enhance efficiency and effectiveness in corporate governance processes and contribute to ongoing improvement initiatives. Lead an annual review of each committee’s effectiveness through design, dissemination and analysis of a survey to all committee members, and produce the report with recommendations to the subsequent committee meetings.
Training and Support
● Provide guidance and advice to, executive and non-executive directors, governors and wider staff on corporate governance procedures and best practices as needed.
Person specification
Education and qualifications
Essential criteria
- Bachelor’s degree (ideally in a relevant field)
Desirable criteria
- Corporate Governance qualification
Experience
Essential criteria
- Previous experience in a governance role, preferably within the NHS, healthcare or a similar regulated sector
- Experience of leading board level meetings and board committee meetings which are organised and serviced to a high standard
- Experience of influencing and negotiating with executive/non-executive level directors and senior staff to deliver an effective service
Desirable criteria
- Experience of working in a Foundation Trust
Skills and knowledge
Essential criteria
- Excellent written and verbal communication skills, with keen attention to detail, including minute taking and the drafting of reports (including on behalf of senior staff)
- Strong organisation skills and the ability to prioritise tasks effectively
- Proficiency in MS Office (Word, Excel and Powerpoint) experience with meeting management software (MS Teams)
Desirable criteria
- Knowledge of relevant regulations and standards governing corporate governance practices in the NHS
Personal qualities
Essential criteria
- Proactive and self-motivated with a strong sense of accountability
- Collaborative team player with excellent interpersonal skills
- Excellent written and verbal communication skills, with keen attention to detail
- Ability and willingness to learn in a dynamic environment
- Commitment to upholding ethical standards and promoting transparency in corporate governance processes
- Ability to maintain confidentiality and handle highly sensitive and confidential information with discretion
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Marie Price
- Job title
- Deputy Director of Corporate Governance
- Email address
- [email protected]
- Telephone number
- 07918 600613
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