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Prioritise urgent requirements.

Assess stock management requirements with the departmental manager-identify cost savings where appropriate.

Check requisitions and raise orders against national and local contracts.

Raise orders with values below the quotation / tender thresholds as per SFI’s.

Evaluate products and carry out a cost analysis (prices versus costs).

Recommending cost savings to the customer, if applicable.

Check and maintain all consignment stocks held in Theatres

Process and monitor uplifts/returns and ensure credits are processed.

Responsible for stock takes and maintain records of stock takes.

Perform par level reviews to ensure stock levels are sufficient to keep up with demand.

Play an active role in planning and deployment of new processes in Theatres.

To analyse and report on cost savings on a monthly basis to the Departmental Head

Contract monitoring duties: to include meeting with sales representatives, stakeholders and complete template documents

 Carry out regular expediting on outstanding orders.

For items that come into the categories of compliance of “Fire” “Health & Safety” and “E.C. regulations” ensure the items comply with any relevant E.B.M.E department for the approval before placing the order.

For single tender action process, ensure a signed “waiver” to Trust SFI’s and SO’s is obtained. This process must only be used in extreme cases.

Undertake regular reviews of Theatre Material Management and advise on improvements to the service.

Act as a secretary/ scriber during any departmental meetings recording the minutes, sending for approval and disseminating to the staff before the next meeting

To have a regular meeting with the Medical Equipment Manager to discuss issues affecting Procurement of Supplies

To implement the Local Rules on the Management of Consumables and Equipment within Theatres.

Monitor key performance indicators related to materials management processes, such as inventory turnover, supply chain efficiency, and equipment uptime.

Identify areas for improvement and implement process enhancements or technology solutions to streamline operations and enhance productivity.

Feedback from stakeholders/staff and actively participate in quality improvement initiatives to achieve organizational goals and deliver exceptional patient outcomes.

Provide oversight of Tutoplast deliveries to the department from eye bank, verifying quality, quantity, and adherence to established standards and protocols including signing and sign out of ledger.

Work with service manager to monitor invoicing processes related to operating theatre materials, ensuring accuracy and timeliness in payments.

Work closely with procurement team to have over sight of procurement activities, including sourcing, purchasing, and ensuring that purchase on routine orders are monitored to prevent excess ordering.

Works closely with the Materials Management Coordinator