Job summary
- Main area
- Compliance
- Grade
- NHS AfC: Band 6
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 349-EST-V6180036
- Employer
- Manchester University NHS Foundation Trust
- Employer type
- NHS
- Site
- Wythenshawe Hospital, Oxford Rd Campus, and North Manchester General Hospital
- Town
- Manchester
- Salary
- £35,392 - £42,618 Per Annum
- Salary period
- Yearly
- Closing
- 06/05/2024 23:59
Employer heading
E&F Compliance Officer
NHS AfC: Band 6
Job overview
An exciting opportunity has arisen at Manchester University NHS Foundation Trust to join the Compliance, Risk and Governance (CRaG) Team within the Estates & Facilities Division. We are looking to recruit three Band 6 Estates and Facilities Compliance Officers. The posts will be based at Wythenshawe Hospital, Oxford Rd Campus, and North Manchester General Hospital. However, there will be an expectation to travel between sites, when required to do so.
The post holders will support the E&F Compliance Manager and Head of Compliance, Risk and Governance to ensure that estates and facilities functions across the whole of MFT are provided in a compliant and safe fashion.
The post holders will assist in the development of; a divisional compliance framework and associated work plan; internal policies, procedures, and guidance to ensure a robust management system and an effective overall approach to estates and facilities compliance is in place across the division.
We are looking for highly self-motivated, and flexible team members with positive 'can do' attitude to join our expanding team. You must be confident, enthusiastic, IT literate, excellent communication skills; have good ‘attention to detail’ skills and be a ‘completer/finisher’. As this is a fast-paced environment, you must be able to work to tight deadlines.
Main duties of the job
- Support the division to ensure that the Technical (Estates Hard FM) and Facilities (Soft FM) services, both outsourced and in house, are compliant with the required specifications and standards against national statutory, regulatory, best practice and contractual standards: and where there is a gap in compliance to ensure this is escalated to the Compliance Manager.
- Manage a variety of project work of a compliance, risk and governance nature including monitoring, collation and validation of associated evidence, e.g. Site/Service Safety Group actions, Authorising Engineer audits, Premises Assurance Model (PAM) submission, Estate and Facilities Alerts, Site Operational plans, Business Continuity Plans, Registers and Lifecycle works etc.
- Support the CRaG Team in developing in-house and external audit/monitoring programmes and conduct periodic in-house audits of compliance across the divisional estate, with a view to highlighting any risks and non-compliances.
- Review and comment on external annual condition and compliance audits produced across the estate. Ensure that audit actions are complete and signed off by relevant parties in a timely manner and escalate as appropriate. Review processes and procedures in all disciples and look to streamline where possible.
- To work closely with any members of the EF management team to assist in improving the quality and compliance of E&F service delivery across the hospital sites and Off Campus Properties
Working for our organisation
MFT is one of the largest NHS Trust In England with a turnover of £2.6bn & is on a different scale than most other NHS Trusts. We’re creating an exceptional integrated health & social care system for the 1 million patients who rely on our services every year.
Bringing together 10 hospitals & community services from across Manchester, Trafford & beyond, we champion collaborative working & transformation, encouraging our 28,000 workforce to pursue their most ambitious goals. We set standards that other Trusts seek to emulate so you’ll benefit from a scale of opportunity that is nothing short of extraordinary.
We’ve also created a digitally enabled organisation to improve clinical quality, patient & staff experience, operational effectiveness & driving research, and innovation through the introduction of Hive; our Electronic Patient Record system which launched in September 2022.
We’re proud to be a major academic Research Centre & Education provider, providing you with a robust infrastructure to encourage and facilitate high-quality research programmes. What’s more, we’re excited to be embarking on our Green Plan which sets out how MFT continues to play its part in making healthcare more sustainable.
At MFT, we create and foster a culture of inclusion and belonging, provide equal opportunities for career development that are fair, open, and transparent, protecting your health and wellbeing and shaping the future of our organisation together.
Detailed job description and main responsibilities
To find out more about the key responsibilities and the specific skills and experience you’ll need, take a look at the Job Description & Person Specification attachments under the ‘Supporting Documents’ heading. So that you’re even more equipped to make an informed decision to apply to us, you’ll need to take time to read the ‘Candidate Essentials Guide’ that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how ‘we care for you as you care for others’. Most importantly, it also contains critical information you’ll need to be aware of before you submit an application form.
Diversity Matters
MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at [email protected].
We’re looking forward to hearing from you!
Person specification
Qualifications
Essential criteria
- HNC/HND in Electrical, Mechanical or Building Services
- Bachelor's degree or equivalent level of experience
Desirable criteria
- Health & Safety IOSH Certification
- Asbestos Awareness certification
Knowledge
Essential criteria
- Evidence of Continued Professional Development in Healthcare / Engineering related topics i.e. Decontamination, Medical Gases, Electrical, Water, Lifts, Asbestos, Ventilation, Fire
Training and Experience
Essential criteria
- Experience in Microsoft Office Software (Word, Excel and PowerPoint)
- Significant experience in large acute Healthcare Estates environment
- Experienced in the use of CAFM systems ie. Maximo, Planit, Concerto, Backtraq(FM)
- Fully conversant with Health and Safety at Work Act 1974 and associated legislation.
- NHS Estates HTMs, HBNs, British Standards and approved codes of practice
Desirable criteria
- Risk Assessment Training
- Manual Handling Training
- Previously held an appointed AP position
- Experience of working for an NHS Trust with outsourced services through a Private Finance Initiative (PFI) Agreement.
- Experience of Service Level Agreements
Skills and Abilities
Essential criteria
- Excellent communication skills, both written and oral
- Able to establish collaborative working relationships with a wide range of internal and external stakeholders
- Able to effectively operate a data holding / management system e.g. Concerto
- Able to prioritise and manage own workload with minimal supervision
- Able to prepare and deliver information and data summaries to a high standard
- Ability to deal with challenging requirements in a calm and diplomatic manner
- Ability to compile, source and analyse data to produce meaningful reports
- Excellent attention to detail
- Excellent planning and Organisational skills, with the ability to prioritise work
- Ability to work to multiple local and national deadlines, objectives and targets
- Ability to accurately interpret and present data in appropriate formats
- Able to establish effective relationships
- Experience of working in a pressurised reactive environment
- Experience of estate related audits and control procedures
- To be able to demonstrate managing multiple tasks simultaneously
- Excellent interpersonal, persuasion and influencing skills
- Ability to prioritise and communicate issues to colleagues
- Ability to work without supervision
- Ability to carryout works across all sites
- Adaptable to change
- Good Communication Skills
- Well-developed problem-solving skills and a flexible approach to developing solutions
- Maintaining Continuous Professional Development by training.
- IT Literate
- Demonstrate good leadership skills
Desirable criteria
- Full UK Driving Licence
Attributes
Essential criteria
- Confident in presenting and chairing meeting
- Enthusiastic & self-motivated
- Proactive
- Completer/Finisher
- Receptive to change
- Good communicator & confident with people
- Able to communicate at all levels both orally and written
- Ability to work under pressure and demanding environment to ensure deadlines are met
- A good team worker who can work effectively with clinical, managerial & other colleagues
- Patient and Understanding
- Ability to interact at all levels
- Flexible and adaptable
- Evidence of diplomacy and negotiating skills
- Understand the needs of escalation in the correct manner
- Honest and trustworthy
- Strong confident character
- Good persuasive skills
- Focused on delivering task in hand
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Ian Ball
- Job title
- Group Head of Compliance, Risk and Governance
- Email address
- [email protected]
- Telephone number
- 07811996321
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