Job vacancy: Clinical Network PA, Nottingham University Hospitals NHS Trust, Nottingham

Job summary

Main area

Stroke

Grade

NHS AfC: Band 4

Contract

Fixed term: 9 months (Until 31st March 2025 (potential to extend))

Hours

Full time
Flexible working
Home or remote working
Compressed hours

37.5 hours per week (Home Working - Flexible Pattern)

Job ref

164-6228477

Employer: Nottingham University Hospitals NHS Trust
Employer type: NHS
Site: Nottingham City Hospital
Town: Nottingham
Salary: £25,147 - £27,596 Band 4
Salary period: Yearly
Closing: 05/05/2024 23:59
Interview date: 16/05/2024

Clinical Network PA

NHS AfC: Band 4

Detailed job description and main responsibilities

Work unsupervised on a regular basis with responsibility for managing own time.

Plan and prioritise own workload and assist in the prioritisation of the North & East Midlands ISDN Teams workload and time adhering to deadlines for completion of work.

Ensure that the North & East Midlands ISDN teams electronic documentation and hierarchy are maintained in a logical way to aid in the retrieval of files.

Coordinate and attend meetings to include attendees, room bookings, collation and distribution of papers setting up of room and action note taking. This includes organising meetings at different venues coordinating diaries to ensure maximum attendance or arranging the use of teleconferencing facilities

Manage and prioritise own workload and act independently, including resolving conflicting diary appointments and schedules

To disseminate information to stakeholders using a variety of platforms including websites, social media and futureNHS.

Person specification

from PS

Essential criteria

Educated to GCSE standard with passes at grade C or above for English and Maths or similar through vocational training.

Desirable criteria

NVQ Level 3 in Business and Admin
Experience of working with a multidisciplinary team

From PS

Essential criteria

Experience in report and agenda preparation and minute taking to a high standard.

From PS

Essential criteria

Good command of the English language – both written and spoken.
Proven experience of working within a clerical environment
Can answer factual questions clearly and concisely.

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Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at the NUH we will endeavour to turn your job into a career!

We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are striving to be better represented at NUH.

Closing Dates: Please submit your application form as soon as possible to avoid disappointment; we reserve the right to close vacancies prior to the published closing date if we receive a sufficient number of completed application forms.

Communication: All communication related to your application will be via the email address you have provided. Please ensure you check your email account including your junk email regularly.

Easy read application: if you have a disability and find it difficult to complete our online application form, you can apply via our easy read application which you can find on the intranet https://www.nuh.nhs.uk/easy-read-job-application

NUH are now able to offer application completion support and interview preparation support. Please follow the link to book onto our sessions: Support for NUH Job Applications

If you are aged 16 or 17 and applying for a role that is more than 20 hours a week, please be aware that you will be asked to commence an Apprenticeship within the Trust alongside your role, as long as there is a suitable apprenticeship standard available. This is in line with the current guidance in England that whilst young people under the age of 18 can leave school (on the last Friday in June) they must then do one of the following:

Stay in full-time education, for example at a college
Start an Apprenticeship
Spend 20 hours of more a week working or volunteering, while in part-time education or training

For more details visit; School leaving age - GOV.UK (www.gov.uk)

Salary: The quoted salary will be on a pro rata basis for part time workers.

Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.

At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.

International Recruitment: If you are applying for a role with us from outside of the UK then please read the guidance on applying for a health or social care job in the UK from abroad.

ID and Right to work checks: NUH authenticate ID and right to work documentation including passports and driving licenses through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.

Consent:

Transfer of information: If I have previous NHS service - I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the Occupational Health Department confidentially accessing my occupational health records from my current or previous employer in order to check the status of my vaccinations, immunisations s and screening tests as relevant to the post. I understand this is an automated process and the information will only be used for these purposes prior to me taking up the position at NUH.
Disclosure and Barring Service: Your post maybe subject to a DBS check which incur a cost dependent on the level of check required (£42.90 for enhanced and £22.90 for standard). I agree to reimburse Nottingham University Hospitals NHS Trust the cost of a Disclosure and Barring Service (DBS) check if it is required (by deduction from first month’s pay). Should I decide to withdraw from my job offer, I agree to reimburse Nottingham University Hospitals NHS Trust the cost of the DBS check undertaken by cheque or other agreed method.
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