Job summary
- Main area
- Ward Inventory Controller
- Grade
- NHS AfC: Band 3
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week (5 days a week Monday to Friday)
- Job ref
- 179-6293412-F
- Employer
- West Suffolk NHS Foundation Trust
- Employer type
- NHS
- Site
- West Suffolk Hospital
- Town
- Bury St Edmunds
- Salary
- £22,816 - £24,336 per annum
- Salary period
- Yearly
- Closing
- 22/05/2024 23:59
Employer heading
Ward Inventory Controller
NHS AfC: Band 3
Job overview
This is an exciting opportunity to join the West Suffolk Material management team based in the Procurement department.
The role is Monday to Friday (core hours) and supports all the different areas of the Trust to ensure we have the right consumables in the right place at the right time. The role will monitor stock levels, raise orders against agreed stock levels and place the deliveries on the shelf in the relevant departments and wards.
Certificate of sponsorship
Please note that Certificate of Sponsorship is not available for this role as it does not meet the minimum salary requirements for the health and care visa (which is a sub category of the skilled worker visa). Currently the salary requirement is £23’200 per annum for the health and care or £38’700 per annum for the skilled worker route.
If you have previous NHS service and you believe that your incremental point would be eligible for sponsorship please discuss this with the recruiting manager at interview.
Main duties of the job
· Undertake daily stock checks in various wards and department on a daily basis
· Undertake the unpacking off daily deliveries, to ensure all wards and department have the consumable stock required.
· Be the first point of contact for all wards and department for urgent or additional consumable requirements.
· Utilise the different e-procurement systems to place requirements and ensure delivery in a timely manner
· Regular link with budget holders to monitor and reviewing stock products and levels
STAFF CAR PARKING
Staff Car Parking on the West Suffolk Hospital Site is eligible for individuals working outside of the core hours, 07:00 – 18:30.
For individuals working within the core hours, the Trust offers parking off site at the Bury St Edmunds Rugby Club, which is serviced by a regular shuttle bus to and from the Hospital. Details of the bus timetable can be found in the on-line starter pack on the West Suffolk Hospital website.
This parking restriction does not apply if an individual is required to work on a weekend or if they are required to complete “on call” duties within their role.
The closing date for this vacancy may change if we receive a strong response. Please ensure that you apply for any post you are interested in as soon as possible.
Working for our organisation
#BeKnown at West Suffolk NHS Foundation Trust. By us. By our patients. By our community
We are a busy, friendly, rural NHS Trust providing high-quality care and compassion to more than a quarter of a million people across west Suffolk. We care for, treat and support people in hospital, at home and in various community settings.
The West Suffolk Hospital in Bury St Edmunds provides acute and secondary care services (emergency department, maternity and neonatal services, day surgery unit, eye treatment centre, Macmillan unit and children's ward). It has 500+ beds and is a partner teaching hospital of the University of Cambridge.
Adult and paediatric community services, provided in collaboration with West Suffolk Alliance partners, include a range of nursing, therapy, specialist, and ongoing temporary care and rehabilitation, some at our Newmarket Community Hospital.
We do our utmost to achieve outstanding clinical outcomes for patients and our values of fairness, inclusivity, respect, safety and team work guide how we work and behave as a team.
With nearly 5,000 staff, from all over the world, we strive to make our organisation a great place to work. Whatever your role or ambition, we want to help you be the best you can be.
We promote a diverse and inclusive community where everyones voice counts and you can #BeKnown for whoever you are.
Join us. What will you #BeKnown for?
Detailed job description and main responsibilities
Job summary:
To maintain agreed stock levels at ward / departmental level to suitable availability at minimum cost without compromising patient care.
Ensuring compliance with Trusts Standing Orders (SO’s) and Standing Financial Instruction (SFI’s), in a efficient and effective manner, performing as per the Trusts Service.
Job responsibilities:
Responsible for the checking monitor and maintain agreed stock levels on wards/departments using the Trust inventory management solutions (IMS).
Responsible for the producing of all types of ordering sheets, and labels. Ensure product codes, descriptions and requirements are reviewed and updated regularly.
Prioritise all urgent requirements for wards and departments for products.
To check and receipt all stock deliveries into the Trust procurement systems
To rotate and put away all goods ordered and required by the ward/department.
Raise orders with values below the quotation / tender thresholds as per SO’s and SFI’s following verbal requested for prices from the e-procurement supplier list.
Manage and maintain accurate key performance statistics on deliveries, stock issues, returns, and reviews on a monthly basis.
Identify all system/ ordering discrepancies and take appropriate action to reorder/return products inclusive of advising both internal and external stakeholders
Person specification
Education & Qualification
Essential criteria
- GCSE 1-9 or equivalent
Desirable criteria
- NVQ Level 2 or equivalent
Experience & Knowledge
Essential criteria
- Sound knowledge of stock control procedures
- Experience in customer services
- Experience of negotiation with internal and external stakeholders.
- Proven ability to work without supervision
Desirable criteria
- Experience of working for the NHS
- Knowledge of relevant Standing Orders & Standing Financial Instructions in a public sector environment
Skills & Abilities
Essential criteria
- Excellent communication & interpersonal skills
- Good organisation skills
- Ability to priorities service requirement and meet deadline
- Evidence of working in a team environment
Desirable criteria
- Knowledge of e-procurement systems
- Knowledge of stock management systems
Personal Qualities
Essential criteria
- Professional approach
- Flexible approach to working hours/duties
- Evidence of good attendance and timekeeping
- Dedicated & committed team member.
- Customer focused
- Ability to work on own initiative and organise workload, allocating work as necessary.
- Ability to undertake regular manual handing duties
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Debbie Stevenson
- Job title
- Head of Procurement
- Email address
- [email protected]
- Telephone number
- 01284 713854
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