Job vacancy: Recruitment Assistant, South Warwickshire University NHS Foundation Trust, Warwick

Job summary

Main area: Human Resources
Grade: Band 3
Contract: Permanent
Hours: 37.5 hours per week (Full Time 37.5 hours per week)
Job ref: 203-C389

Employer: South Warwickshire University NHS Foundation Trust
Employer type: NHS
Site: Employment Services 26112
Town: Warwick
Salary: £22,816 - £24,336 per annum
Salary period: Yearly
Closing: 13/05/2024 23:59

Recruitment Assistant

Band 3

South Warwickshire University NHS Foundation Trust is one of the top performing organisations within the NHS. Our staff think this is a great place to work and we hope you will agree. We have recently been rated as 'Outstanding' by the Care Quality Commission (CQC) following our most recent inspection.

We provide services across Warwickshire and beyond ranging from Hospitals in Warwick, Stratford-Upon-Avon, Royal Leamington Spa and Shipston-on Stour to Community Services across the whole county. This includes our Community Teams in North Warwickshire.

We are a progressive, expanding organisation with great ambition around improving quality, integrating pathways and delivering high levels of productivity. Over 5300 people work for the Trust and many of them have been here a long time. People find they don’t need to go elsewhere to find a fulfilling career in healthcare.

The first thing you will notice about us is how we take our values seriously. We believe that our values underpin everything we do. If you are interested in a role with us you need to make sure our values match your own.

Our values can be summed up in one sentence. We are ‘Trusted to provide inclusive, safe, effective and compassionate care’. Throughout the recruitment process you will be asked to think about how you demonstrate these values and how they impact on your work. It doesn’t matter what role you do, whether it is patient facing or not, we are all working in the same way with our values at the core.

Probationary Period

All new staff to the Trust will be subject to a standard 6 month probationary period, the details of which will duly follow in your contract of employment.

Equality, Diversity, and Inclusion

South Warwickshire University NHS Foundation Trust is committed to creating and sustaining a positive and inclusive working environment for all our employees. Our aim is to ensure that employees are equally valued and respected and that our organisation is representative of all members of society. We define diversity as valuing everyone as an individual – we value our employees, job applicants, students, patients and visitors as people. This is reflected within our values of being Inclusive, Safe, Effective, Compassionate and Trusted.

Agile and Flexible Working

All our staff will have a work base. However the Trust operates as an Agile Working Team therefore staff may be working from home on a regular basis as required by the service. However, occasionally travel around Warwickshire and into your base will be required so access to your own transport would be helpful.

The Trust also welcome staff to work flexibly and we would welcome the conversation at interview regarding flexible working.

Staff Benefits

The Trust offer a wide range of additional benefits to staff. Anyone who joins us on a substantive basis can assess things such as the Lease Car Scheme, Electronics Scheme, Discounted Leisure and Travel, Cycle to work scheme amongst many others available.

Car Parking

The Trust have recently completed the construction of a multi-storey car park at our Warwick Hospital site which has allowed us to reduce waiting times for car parking passes. The Trust have also been able to freeze car parking charges.

To keep up to date on our latest recruitment activity follow us on twitter @swftrecruit or look us up on Facebook (Recruitment - South Warwickshire NHS Foundation Trust).

Detailed job description and main responsibilities

To provide advice to Managers on all recruitment and selection documentation, in particular job descriptions, person specifications and advertisements, adhering to the Trust’s Recruitment and Selection guidelines.

To receive all routine recruitment enquiries, dealing with them in a confident and professional manner. To keep accurate records of all enquiries and action taken.

To facilitate the recruitment process, including calling shortlisted candidates for interview and preparing the interview file. To ensure that all panel members have correct documentation. To ensure that interview selection paperwork is returned and kept on file for the appropriate period.

To maintain recruitment electronic files, bringing forward any applications for vacancies as appropriate and checking at appropriate points current status of applications.

To provide a high level of customer service to both internal and external parties, including visitors to the department.

To request references via e-mail /TRAC, NHS Jobs to is completed within 10 working days. Liaise with Recruiting Manager to update with progress of application.

To ensure that appropriate pre-employment checks are undertaken for all employees for example: professional registration details where appropriate, identity, right to work, occupational health and DBS and DBS update Service and adhere NHS guidelines. To keep databases up to date.

To contact applicants via e-mail/TRAC with a weekly update of their application status.

To assist in preparation of offer letters and contracts of employment and to have an up to date awareness of changes in Employment Law and NHS policies and procedures.

To ensure that signed contracts of employment are placed on personal files.

To advise and clarify annual leave with managers and employees.

To monitor and assist in the evaluation of the recruitment process to maintain its effectiveness, including equal opportunities monitoring.

To have an up to date knowledge of the Trusts Policies and Procedures in order to deal with enquiries.

To process changes in details e.g. change forms and termination forms for all staff. To determine revised terms and conditions following changes. To liaise with Payroll Service and adhere to strict payroll deadlines.

Person specification

Qualifications/Training

Essential criteria

5 GCSEs, A to C including English Language and Mathematics
2 A levels or equivalent vocational qualification or relevant experience at this level
Evidence of continuous professional development

Desirable criteria

Certificate in Personnel Practice or equivalent experience

Experience

Essential criteria

Administration experience in a NHS Employer or 1 years experience in a recruitment/HR environment
Experienced and skilled in use of Microsoft Office
Working within an office environment
Experience of working to deadlines

Personal Qualities

Essential criteria

Good attention to detail
Demonstrates an organised approach to work
Ability to prioritise work appropriately
Ability to re-prioritise workload or situations due to constantly changing demands
Good team player
Able to use own initiative and take appropriate decisions/actions
Able to work effectively in stressful situations
Ability to concentrate and maintain effectiveness subject to frequent interruptions for advice or queries
Awareness of own limitations
Positive approach to change
Able to work with staff at all levels within the Trust
Demonstrates a high level of personal motivation
Able to work to tight deadlines in a busy environment

Skills

Essential criteria

Opportunities issues in relation to recruitment and selection
Good written and verbal skills
Good keyboard skills
Willingness to learn

Other

Essential criteria

Passes Occupational Health screening
Professional appearance

IMPORTANT INFORMATION

Sometimes we get a lot of applications for our roles. On those occasions we might close the job early. If you don’t want to miss out we recommend submitting your application as early as possible.

The Trust use an Applicant Management System called TRAC which helps us manage the recruitment process. All communications regarding your application will come via TRAC (even if you applied via NHS Jobs).

Please check your TRAC account regularly and ensure your email is set up to accept messages so they don't go into your junk/spam folder.

We aim to shortlist all vacancies within 2 days of the vacancy closing, we will get back to all candidates ASAP.

Please ensure all sections of the application form are completed fully. Please particularly ensure that you provide full details of all referees including business email address, telephone contact details and postal address.

South Warwickshire University NHS Foundation Trust is an equal opportunities employer who is committed to Equality and Diversity and does not tolerate discrimination or harassment on the grounds of any protected characteristic as defined by the Equality Act 2010.

All South Warwickshire University NHS Foundation Trust sites are smoke free. We feel it’s a great way to help our patients, visitors and staff stay healthy.

The Trust is part of a ‘Foundation Group’ through a strategic alliance with Wye Valley NHS Trust, George Eliot Hospital NHS Trust and Worcestershire Acute Hospitals NHS Trust. This partnership is great for the sustainability of all four organisations and allows us to share learning and maximise opportunities to ensure the delivery of high quality health and care services for our local populations.