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Job summary

Main area
Mental Health
Grade
NHS AfC: Band 4
Contract
Permanent
Hours
Part time - 15 hours per week
Job ref
354-CS-21473
Employer
Sussex Partnership NHS FoundationTrust
Employer type
NHS
Site
Aldrington Centre
Town
Hove
Salary
£25,147 - £27,596 pro rata
Salary period
Yearly
Closing
22/05/2024 23:59

Employer heading

Sussex Partnership NHS FoundationTrust logo

Administration Coordinator

NHS AfC: Band 4

Welcome from our Chief Executive

Our organisation is expanding and we're looking for people with the right values, skills and/or potential to join us. We need people with energy, expertise, enthusiasm to help us provide the very best possible specialist NHS mental health and learning disability care. This involves helping us achieve our strategy to improve the quality of life for the communities we serve through People, Prevention and Partnerships.

So what can we offer you in return?

We're an organisation which puts people first. We'll do everything possible to help you feel respected, valued and included. We'll help you learn, acquire new skills and gain further experience to support your career development. And we'll provide the opportunity for you to bring your fresh ideas to work about how we can do things differently and continue improving.

You will also be joining a health and care system committed to working together to do the best we can for the communities we serve. Above all, at Sussex Partnership you'll have the chance to make a difference to the lives of the patients, carers and families across our communities.

As a Trust we are committed in making a difference. Your development is important to us, so don't forget to ask us during interview what opportunities we can offer. We can offer fully funded lifelong learning opportunities such as an apprenticeship from GCSE to Masters level.

If you like the sound of that, then come and join our team.

Job overview

Are you looking for an admin role just a 5-minute walk away from the beach?

Does supporting a vital team within our Child and Adolescent Mental Health service sound good to you?

If so, we'd love to hear from you!

We're looking for a Team Admin Coordinator to join our CAMHS Duty & Liaison service at the Aldrington Centre, Hove. This post offers flexible working with the option to potentially work from home in a hybrid model once you've settled in.

This position would suit an experienced secretary/administrator who is looking for a challenging and rewarding career move into an interesting and varied role.

The successful candidate will provide excellent administration and secretarial support to our team of Duty and Liaison clinicians.  You will be responsible for supervising the admin team and ensuring work is coordinated effectively. 

Main duties of the job

Your role will be to provide excellent administration secretarial support to the team, including but not limited to:

  • Management of admin staff
  • Act as a central secretarial and admin contact point for the admin team
  • Coordination of workload, maintaining an overview of the admin function and workflow.
  • Inputting data onto electronic patient records/opening & closing referrals
  • Working closely with the Duty and Liaison Manager
  • Managing Outlook diaries
  • Running data as requested
  • Arrangements of meetings and administration/minute taking
  • Data collection - using Excel spreadsheets
  • Managing rosters for the team
  • Assisting with the induction of new staff
  • Typing of correspondence as requested by clinicians
  • Collating data and reporting i.e. spreadsheet, Graphs etc. and workflow within the team
  • Oversee referral process and procedure in line with Duty and Liaison Practice

Good communication skills are essential together with the ability to deal sensitively with people who may be distressed at times.

Working for our organisation

We know that a positive work/life balance brings about huge health-related benefits, which has a positive impact on the care we provide. Please speak to us about flexible working, for example, home-working, part time hours, flexible start/finish times or anything else. If it works for you and works for the role, we'll do our best to make it happen.

This is a rewarding and varied job with plenty of responsibility and is an excellent opportunity to develop your skills. In return for your hard work and dedication we can offer you the opportunity to work within a friendly and supportive DLT team.

As a mental health trust, Sussex Partnership places a huge focus on the wellbeing of our staff, as well as ensuring our reward packages reflect the immensely important work they do.

Your benefits:

  • Access to a host of discount schemes including Blue Light Card!
  • Generous holiday entitlement (starting at 27 days + 8 bank holidays)
  • Excellent NHS Pension
  • Discounted gym memberships
  • A position within a trust rated as ‘Outstanding’ for caring and ‘Good’ overall by the CQC
  • Access to full psychological support via our internal wellbeing team
  • Excellent supervision programmes, with ongoing opportunities for training and development

Detailed job description and main responsibilities

REQUIREMENTS

In order to be a successful Administration Coordinator in our team you will have:

  • Good standard of secondary education; GCSE at Grade C or above
  • A relevant NVQ Level 3 qualification / RSA 3 or equivalent
  • Significant experience in a secretarial role or relevant administration role
  • Experience of office and resource management
  • Experience of producing documents to a high standard of presentation with good accuracy
  • Experience using Microsoft Office including Outlook, Word and Excel
  • Experience of working within a physical or mental health care setting

 

This exciting position is for 15 hours per week and is a busy role with a varied workload. Therefore, we are seeking an individual who is able to find a balance between team working and utilising initiative.

 

See attached Job Description and Person Specification for full details.

Person specification

Qualifications

Essential criteria
  • NVQ 3 in Business & Administration or evidence of equivalent practical experience
  • RSA 3 or equivalent experience and evidence of further practical experience
  • Good standard of secondary education; GCSE at Grade C or above

Knowledge/Experience

Essential criteria
  • Significant experience of a range of secretarial procedures
  • Significant experience of working as an administrator or secretary
  • Experience of office and resource management
  • Experience of supervising others
  • Experience of producing documents to a high standard of presentation with good accuracy
  • Experience of maintaining office systems
  • Experience of generating own correspondence
  • Experience of working as part of a team

Employer certification / accreditation badges

Apprenticeships logoNo smoking policyDisability confident leaderDefence Employer Recognition Scheme (ERS) - BronzeCare quality commission - GoodArmed Forces Covenant Gold AwardStep into health

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Sharon Collings
Job title
Information and Administration Co-ordinator
Email address
[email protected]
Telephone number
0300 304 0061
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