Job summary
- Main area
- Commissioning
- Grade
- NHS AFC: Band 8b
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 491-SWLCO05-A
- Employer
- NHS South West London Integrated Care Board
- Employer type
- NHS
- Site
- Commissioning Operations - Community, Mental Health, Commercial and Acute Team (930571) L4
- Town
- London
- Salary
- £67,950 - £78,028 Per Annum inclusive of Outer London HCAS
- Salary period
- Yearly
- Closing
- 01/11/2024 23:59
Employer heading
SWLCO05 Ass Head of Commissioning Operations & Contracting
NHS AFC: Band 8b
Job overview
We are currently recruiting to Assistant Head of Commissioning Operations & Contracting permanent role within the Commissioning Operations and Contracting Team. This is an exciting opportunity to lead on managing a portfolio of contracts within a fast paced dynamic environment.
Commissioning Operations and Contracting team monitors the procurement and contracting of healthcare provision, goods and services for South West London ICB. We ensure our organisation is supported through decision making with the appropriate governance process in place.
We deliver:
- Technical commissioning as a shared and supportive function with Provider Collaborative and SWL Programmes
- Contracting and technical commissioning across the ICS for the non-NHS and ICB partner contracts
- Co-ordination of robust procurement functions to ensure regulatory compliance
The role is focused on SWL core community provisions (c. £200m) in addition to a range of intermediate contracts with NHS, Independent Sector and VCSE Providers. The role will deliver on the strategic aims of the ICB, advising decision making forums and other governance arrangements. Responsible for management and oversight of a team of 3, applicants must demonstrate strong leadership skills and abilities. There is a structured approach to development that encourages and supports career pathway and opportunity for progression both within the directorate and across SWL ICB.
Main duties of the job
The postholder will significantly contribute to strategic planning, whilst delivering to a portfolio of contracts and procurements.
You will provide and receive highly complex, sensitive, or contentious information, and will engage co-operation of others. Will be required to present to large groups as needed.
Working closely with finance, workforce, and strategy to support the triangulation of planning within the wider financial and strategic context, including the Joint Forward Plan. The postholder will undertake a strategic approach to engaging and collaborating with partners across the Integrated Care System (ICS).
You will be expected to have a good understanding of financial processes to support in the delivery of procurement and contracting functions
You will provide direct line management responsibility in the commissioning operations team. Additionally, there is the requirement support the MDT approach, providing wider subject matter expertise and leadership across the team(s).
You will be required to interpret complex data, articulate impacts and risks and formulate or inform solutions as required. Includes qualitative and quantitative outputs.
Working for our organisation
NHS South West London Integrated Care Board (ICB), as part of South West London Integrated Care System (ICS), is a partnership of organisations that come together to plan and deliver joined up health and care services to improve the lives of people in our six boroughs: Croydon, Merton, Kingston, Richmond, Sutton and Wandsworth.
Each ICS consists of two statutory elements:
- an Integrated Care Board, bringing the NHS together with its partners locally to improve health and care services
- an Integrated Care Partnership (ICP): the broad alliance of organisations and representatives concerned with improving the care, health and wellbeing of the population, jointly convened by the ICB and local authorities in the area.
ICBs are statutory NHS bodies responsible for planning and allocating resources to meet the four core purposes of integrated care systems (ICSs):
- to improve outcomes in population health and healthcare;
- tackle inequalities in outcomes, experience and access;
- enhance productivity and value for money and;
- help the NHS support broader social and economic development.
NHS South West London Integrated Care Board decides how the South West London NHS budget is spent and develops plans to improve people's health, deliver higher quality care, and better value for money.
Detailed job description and main responsibilities
Please refer to Job Description for full details
Duties and Responsibilities
The postholder will significantly contribute to strategic planning, whilst delivering to a portfolio of contracts and procurements.
Duties and responsibilities include:
• Responsibly to define current processes, facilitate discussions and advise colleagues as to how best practice, ensure documentation of those processes as they are agreed and oversee their delivery.
• Responsible for providing professional expertise to the outcome of the business processes for the Commissioning Operations and contracting team
• Leading on annual negotiations ensuring application and delivery of a robust strategy for a portfolio of high value/profile contracts.
• Work collaboratively across the system to deliver robust business cases for procurements and contracts that support and deliver value for money.
• Leading on co-ordination of procurements ensuring timely delivery.
• Leading on contract monitoring and oversight promoting collaborative approaches to managing risks across the system.
• Support senior leads and provider resilience across the contracting portfolio.
• Providing procurement and contractual advice to support effective commissioning and continuous improvement of services across SWL.
• Take the contractual lead working with Performance, Planning and BI to implement processes to support system oversight and assurance.
• Provide contract expertise to Provider Collaboratives to ensure the alignment of system transformation and recovery to contracting as needed.
• Provide contract and procurement expertise and support to SWL Places
• Provide contract and procurement and advice to teams and programmes to support formal decision making at SWL Contracting and Procurement Group (CaPG)
• Interface with finance leads to oversee the management of budgets through the appropriate scheme of delegation.
• Ensure contracts and procurement details are accurately registered for statutory monthly publication.
• Matrix working to engage and lead on contractual aspects of monthly performance reporting and assurance. (Operating plan delivery, Finance, Quality, and Performance).
• Lead on to the analysis of variances, including a root cause analysis of performance issues, using trend analysis and benchmarking as appropriate, that interprets the data and provides recommendations on next steps.
• Undertake the monthly assessment of risk and performance variances issues with development of appropriate mitigation action plans with providers and communicated.
• Deputies for the Deputy Director of Commissioning Operations
Person specification
Education /Qualifications
Essential criteria
- Educated to masters level or equivalent level of experience of working at a senior level in specialist area.
- Extensive knowledge of specialist areas, acquired through post graduate diploma or equivalent experience or training plus further specialist knowledge or experience to master’s level equivalent
- Evidence of continued professional development
Knowledge and Experience
Essential criteria
- Must be able to provide and receive highly complex, sensitive or contentious information, negotiate with senior stakeholders on difficult and controversial issues, and present complex and sensitive information to large and influential groups
- Significant experience of successfully operating in a politically sensitive environment
- Problem solving skills and ability to respond to sudden unexpected demands
- Previously responsible for a budget, involved in budget setting and working knowledge of financial processes
- Demonstrated experience in a Healthcare environment
- Experience of setting up and implementing internal processes and procedures.
- Experience of managing and motivating a team and reviewing performance of the individuals.
Skills and Abilities
Essential criteria
- Developed communication skills for delivering key messages to a range of stakeholders both internal and external (including outside the NHS) to the organisation, some at very senior level
- Good presentational skills for conveying complex concepts and use persuasion to influence others
- Ability to understand a broad range of highly complex information quickly and making decisions where opinions differ/no obvious solution
- Intermediate (or advanced) Keyboard skill – ability to use Microsoft Office package at intermediate (or advanced) level.
- Ability to identify risks, anticipate issues and create solutions and to resolve problems in relation to project or service delivery
- Demonstrated capability to plan over short, medium and long-term timeframes and adjust plans and resource requirements; accordingly,
- Ability to work without supervision, providing specialist advice to the organisation, working to tight and often changing timescales Interpreting national policy for implementation
Other
Essential criteria
- Ability to work as part of a team and work flexibly to provide support to other departments and teams as and when necessary
- Demonstrates commitment to NHS and organisational values and behaviours
- Demonstrate commitment and role model behaviours and actions that support equality, diversity, belonging and inclusion
- Strong compassionate and inclusive leadership
Documents to download
Further details / informal visits contact
- Name
- Diane Kelly
- Job title
- Deputy Director of Commissioning Operations
- Email address
- [email protected]
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