Job vacancy: Research and Innovation Administrator, The Christie NHS Foundation Trust, Manchester

Job summary

Main area: R&D Office - Q01552
Grade: Band 4
Contract: Permanent
Hours: Full time - 37.5 hours per week
Job ref: 413-94524-RI-LS

Employer: The Christie NHS Foundation Trust
Employer type: NHS
Site: R&D Office - Q01552
Town: Manchester
Salary: £26,530 - £29,114 per annum
Salary period: Yearly
Closing: 24/04/2025 23:59

Research and Innovation Administrator

Band 4

Detailed job description and main responsibilities

Facilitate the review and processing of all research-related agreements including but not limited to clinical trial agreements, confidential disclosure agreements and service-level agreements.
Liaise closely with reviewers/legal experts to aid timely approval and processing of such agreements. Work in collaboration with the delivery teams to prioritise study contracts where appropriate.
Assist with the processing of amendments for Sponsor Authorisation for Christie-sponsored projects and issuing notification of no objections for hosted projects where applicable in accordance with regulatory and research governance requirements.
Coordinate and track the review and sign-off of Honorary Research Contracts and Letters of Access for researchers.
Ensure internal and external timelines for processing contracts, amendments and research passports/letters of access are adhered to.
Support the R&I Coordinators in processing new research projects as required.
Assist with the production of reports to summarise activity and aid performance management across the service.
Work in collaboration with the R&I Coordinators to review the project information available on the Local Portfolio Management System (LPMS) and other trust systems as applicable to ensure accuracy and completeness, performing update information exercises as required.
Use own judgement where applicable when using facts from situations which may require further analysis.
Ensure that the Trust has documentary evidence that projects comply with relevant regulatory and research governance requirements.
Management of the external R&I mailbox, ensuring distribution of communication where relevant and management of internal shared mailboxes as appropriate.
Where appropriate, attend R&I meetings / meetings of R&I facility management committees as required.
Where appropriate, organise and schedule research meetings/conferences/in-house training events, ensuring appropriate accommodation, attendance and distribution of papers, and that an agenda is agreed and where appropriate coordinate with outside sources.
Provision of minute-taking for internal and external meetings as appropriate.
Primary point of contact for the R&I Office to provide and receive complex information regarding R&I activity across the Trust and externally
Work in collaboration with the R&I Office to develop and maintain appropriate work instructions and training materials.
Contribution to service improvement initiatives relating to areas of work including the identification of deficiencies within the service and implementation of new ways of working in collaboration with the R&I team and across the division as required.
Contribute towards the development and implementation of Trust-wide research strategies, policies and procedures.
Plan workload effectively ensuring agreed objectives are met.
Work within trust and divisional policies and procedures, working unsupervised and independently.
Responsible for own professional/personal development, working with their line manager to develop and fulfil a personal development plan.

This job description is not meant to be finite and may be subject to change following discussion and agreement with the post holder. Similarly the post holder may be requested to undertake such other duties not mentioned in the job description which are commensurate with the grade.

Person specification

Qualifications

Essential criteria

Diploma or equivalent experience NVQ level 4
A comprehensive secondary education (5 GCSEs or equivalent).

Desirable criteria

Degree or equivalent experience
ECDL or equivalent

Experience and Knowledge

Essential criteria

Experience working in an administration office environment
Experience of working within a healthcare system
Interest in clinical research management and study approval processes
Understanding of electronic data management systems
Understanding of Information Governance

Desirable criteria

Experience of working within a research environment
Knowledge of clinical research management and study approval processes
Experience of working in an R&I Office
Knowledge of the clinical trials regulations, research governance and GCP
Knowledge of Caldicott Guidelines
Basic knowledge of medical terminology
Knowledge of the research and research management processes

Skills

Essential criteria

Competent user of Microsoft Office programs
Skilled in both written and verbal communication with people at all levels in the organisation
Ability to prioritise and deliver to agreed deadlines
Able to think quickly and respond appropriately when under pressure

Desirable criteria

Ability to extract, interpret, manipulate and present information in a meaningful way

Personal Attributes / Values

Essential criteria

Able to provide credible customer service and instil confidence in the information produced.
Self-motivated and confident
Ability to work to tight and/or unexpected deadlines
Conscientious and hardworking
Good time management
Ability to work unsupervised or as part of a team.
Ability to demonstrate the organisational values and behaviours

Desirable criteria

Ability to troubleshoot effectively.

The closing date for this post may be extended if there are insufficient applicants or brought forward if there is a high volume of applicants.

We want to ensure that everyone who works at the Christie or uses our services is welcomed, valued and treated with dignity and respect. The Christie values diversity and is committed to ensuring equal opportunities for all and fair representation across the organisation at all levels. In support of these commitments, we particularly welcome applications from Black, Asian and other ethnic minority people and people with disabilities for this post. Appointment will be only on merit.

We are committed to creating a balanced and diverse workforce. As such we welcome and encourage applications from people of all backgrounds. Together we will foster inclusion and tackle inequity and health inequalities in cancer care.

As users of the disability confident scheme, we guarantee to interview all disabled applicants who meet the minimum criteria for the vacancy

All positions within the Christie are subject to the receipt of satisfactory written references, medical clearance and evidence of your Right to Work in the UK. Some roles will require a Disclosure & Barring Service (DBS) check. Please note if you are successfully appointed to a post with this Trust, you will be required to pay for your own DBS Disclosure.

By applying for this post you are agreeing to The Christie NHS Foundation Trust transferring the information contained in this application to its preferred applicant management system. If you are offered a job information will also be transferred into the national NHS Electronic Staff Records system. Please note, all communication regarding your application will be made via email, please ensure you check your junk/spam folders as emails are sometimes filtered there.

If you have not heard from us within four weeks of the closing date, I regret that on this occasion your application will have been unsuccessful.

The Inter-Authority Transfer (IAT) process is a critical and beneficial component of ESR and will form part of the recruitment process. In the event that you are successful following interview your previous NHS employment data, if applicable will be transferred from your current / most recent employer.

Overseas candidates wishing to apply for this position and who would require immigration sponsorship, may wish to self-assess the likelihood of obtaining a Certificate of Sponsorship for the post on the UKVI website.

You should be aware the Trust operates a No Smoking Policy and therefore employees are not permitted to smoke at work.