Job overview

We’re seeking a highly organised and detail-oriented Medical Workforce Officers to join our team. This is a fixed term position (covering maternity leave) from end of April 2025 until early December 2025. 

In this role, you’ll manage a variety of responsibilities, from recruiting top candidates and preparing interview materials to handling payroll. You'll need to be adaptable and thrive in a fast-paced environment where priorities can shift.

While experience in Medical Workforce isn’t essential, a strong background in recruitment or generalist HR is a must. 
We’re looking for someone who’s self-driven, adaptable, and able to manage both routine and unexpected tasks with professionalism and efficiency. Organisation and attention to detail are key, but most importantly, you should be passionate about supporting our team and helping us achieve our collective goals.

As a Medical Workforce Officer, your days will be as varied as they are rewarding. One moment you’ll be managing shared mailboxes, and the next you’ll be offering HR policy advice. Key responsibilities include:
•    Recruiting and onboarding the best talent
•    Inputting pay data to ensure timely and accurate payments
•    Offering general administrative support to the team and providing basic HR advice.

This position offers flexible working with on-site and remote work, primarily based at Royal Surrey Hospital. 

Main duties of the job

• Deliver a range of recruitment and HR services ensuring that recruitment processes are carried out in accordance with the Trust’s Recruitment and Selection Policy, and doctors are paid correctly in line with T&C’s.
• Provide advice and guidance to managers on the application of policies and procedures relating to career and training grade doctors including the recruitment process and terms and conditions of service.
• Provide advice and information to all grades of doctors on terms and conditions such as maternity leave, annual leave and study leave entitlements, starting salaries, work permits/visas.
• Maintain and update the recruitment tracker/database, and new starter list, and produce information as requested on posts being processed.
• Administer the Allocate system in terms of issuing logins, removing leavers.
• Administer the SAMT (Statutory and Mandatory training) accounts and logins for new starters.
• Undertake association of Smartcards.
• Support the recruitment and on-boarding of IMG’s (International Medical Graduates)
• Complete requests for certificate of employments for medical staff and tenancy/mortgage reference checks.

Working for our organisation

Royal Surrey is a compassionate and collaborative acute and community Trust. Recognising that our 5000 colleagues are our greatest strength, we offer a comprehensive health and wellbeing program along with a commitment to developing and advancing your career. Our diverse and welcoming Royal Surrey family will ensure you that you feel valued from your initial interview through your entire tenure.

We are clinically led and provide joined up care by bridging the gap between hospital and community services alongside regional specialist cancer care. Our main acute hospital site is in Guildford with community hospital sites at Milford, Haslemere and Cranleigh. We provide adult community health services in homes across Guildford and Waverley.

The Care Quality Commission (CQC) have given us an overall rating of Outstanding.

Royal Surrey has a strong reputation and history to build on. We are proud of our achievements and we are investing in our colleagues through our commitment to supporting professional development as well as investing more than £45 million in our physical environment and new equipment in the next few years. There has never been a better time to join us.

Although it isn't the Trusts normal practice, adverts may close early, so you are encouraged to submit an application as soon as possible.

A video about the Royal Surrey - https://www.youtube.com/watch?v=R96pMboIYdo