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Job summary

Main area
Receptionist/Telephonist
Grade
Band 2
Contract
Permanent
Hours
Full time - 37.5 hours per week (Various hours per week Monday - Friday 8.00am - 18.30pm on a Rota Basis)
Job ref
050-AC426-0624
Employer
Betsi Cadwaladr University Health Board
Employer type
NHS
Site
West End Medical Centre
Town
Colwyn Bay
Salary
£22,720 per annum
Salary period
Yearly
Closing
04/07/2024 23:59

Employer heading

Betsi Cadwaladr University Health Board logo

Receptionist/Telephonist

Band 2

Job overview

The post holder will provide comprehensive and high quality receptionist/telephonist service.

The post holder will work in a challenging environment that undergoes constant changes and will need to exercise judgement and use a combination of skills to deal with day-to-day issues. 

The post holder will be expected to demonstrate a sensitive and caring attitude that is client-focused and maintain a calm and organised approach when working under pressure.

Main duties of the job

Deal with patient enquiries in person and over the telephone appropriately, efficiently, courteously, promptly and discreetly,  recognising the different needs of individuals.

Ensure registration details of all temporary/new patients are recorded and documented and ensure patients have an understanding of the hours of operation and procedures by going through the practice leaflet with them

Work flexibly with other practice staff to ensure that the surgery is adequately staffed at all times to meet service needs.

Other duties as may be required by the nature of general medical practice. 

The ability to speak and write in Welsh is to be learned within 12 months of appointment

Working for our organisation

If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB)  North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and ‘Proud to Lead’ competence framework.

Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the “Disability Confident Employer” scheme.

Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

Applications may be submitted in Welsh.  Applications submitted in Welsh will not be treated less favourably than an application submitted in English.

Detailed job description and main responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac. 

 

 

Person specification

Qualifications/Experience

Essential criteria
  • Confidence in dealing with the public by telephone and in person
  • Experience of using Microsoft office packages
  • Previous experience in a busy Reception
  • Education to a high standard
  • Relate to public empathy/understanding
  • NVQ level 1 in customer services/or equivalent
Desirable criteria
  • Experience of working within a Primary Care NHS setting
  • Experience in Medicines Management

Knowledge

Essential criteria
  • General understanding of the way the NHS functions
  • Communication skills, concise accurate, grammatically correct
Desirable criteria
  • Previous experience using EMIS and other NHS systems

Skills

Essential criteria
  • Ability to work as part of a team and on own initiative
Desirable criteria
  • Previous experience in Customer services

Language Skills

Essential criteria
  • To be learnt

Employer certification / accreditation badges

Working ForwardApprenticeships logoDisability confident leaderStonewall Top 100Stop Smoking Wales is the NHS Smoking Cessation Service in WalesMindful employer.  Being positive about mental health.hyderus o ran anableddTime to changeStonewall Top 100 EmployersCore principles

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Welsh language skills need to be learnt when appointed to the post

Documents to download

Apply online now

Further details / informal visits contact

Name
Wendy Williams
Job title
Admin Manager
Email address
[email protected]
Telephone number
01492 550927
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