Job vacancy: Medical Staffing Advisor, Tees, Esk and Wear Valleys NHS Trust, Middlesbrough

Job summary

Main area: Medical Staffing
Grade: 4
Contract: Permanent
Hours: Full time - 37.5 hours per week
Job ref: 346-CORP-022-25

Employer: Tees, Esk and Wear Valleys NHS Trust
Employer type: NHS
Site: Roseberry Park Hospital
Town: Middlesbrough
Salary: £26,530 - £29,114 per annum
Salary period: Yearly
Closing: 06/03/2025 23:59

Medical Staffing Advisor

4

We are the Mental Health & Learning Disability NHS Trust for County Durham and Darlington, Teesside, North Yorkshire, York and Selby.

From education and prevention, to crisis and specialist care —our talented and compassionate teams work in partnership with our patients, communities and partners to help the people of our region feel safe, understood, believed in and cared for.

We nurture the recovery journey of anyone in need of our help. In Our Trust, everyone has a say in how they are supported and treated because we listen to every person in our care until they feel understood. Our patients, their families and carers work together with us towards better mental health.

We’re committed to new thinking that improves the wellbeing of our region. We connect with our communities and partners to get mental health care right, in areas that really need it.

We won’t rest until everyone in our region has the mental health care they need, to lead their best possible life.

Detailed job description and main responsibilities

Main Duties and Responsibilities

Clinical Responsibilities, Patient Contact

Contact service users/carers to ask if they wish to be involved in our recruitment process for consultants.

Send letters providing information to service users/carers to confirm their involvement in medical staffing recruitment.

Administrative Responsibilities

Provide a comprehensive and efficient support service in relation to Medical Staff.

Use relevant databases/spreadsheets and checklists to record information around employment including data entry of information.

Provide administrative support to Medical Development Team as and when required including typing letters, team meeting notes and circulating to relevant people.

Produce information and packs for events in relation to recruitment, including populating registers of attendance and collate the information from evaluation forms.

Operate an effective filing system to ensure timely retrieval of information in relation to recruitment, sickness and other medical staffing issues.

Responsibility for Information Systems

Ensure that all sensitive personal information of doctors within medical staffing is stored appropriately in line with information governance and the data protection act.

Updates paper-based and computerised systems and maintains accurate and timely recording of information.

Inputs and retrieves information from computerised systems on a regular basis. Inputs and retrieves information from internal databases/spreadsheets.

Ensure the accurate recording, collection and presentation of statistical data as required.

Extract information from databases to produce regular reports.

Ensure all doctor’s personal details are inputted onto ESR on daily basis or as and when necessary, this includes sickness absences and pay details.

Responsibility for Planning/Organising & Strategic/Business Development.

Arrange meetings and events with regard to interviews, pre employment checks when requested. This will involve planning suitable dates and times in accordance with relevant timescales.

Plan ahead to ensure deadlines are met for recruitment and new starters, sickness monitoring.

Policy Development

Follow Trust policies specific to own role and own work areas.

Contributes to policy development and implements in own area as part of the team.

Person specification

Qualifications

Essential criteria

Good general education to GCSE level or equivalent.
NVQ Level 4 or equivalent relevant qualification.
Advanced keyboard skills.

Desirable criteria

Computer Driving Licence
CIPD Foundation Certificate

Experience

Essential criteria

Experience of using IT systems to create and maintain spreadsheets, databases etc.
Able to demonstrate an understanding of a range of administrative and clerical procedures and the ability to undertake associated tasks adhering to defined procedures and guidelines.
Experience and ability of working under pressure and to tight deadlines whilst delivering high quality work.

Desirable criteria

Experience of ESR
Experience of producing statistical analysis
Experience of working in the NHS
Experience of working in a medical staffing environment.
Experience of DRS monitoring and producing rotas.
Experience contributing to the management of projects.

Knowledge

Essential criteria

Good understanding and knowledge of Microsoft office applications ie. word, excel etc.

Desirable criteria

General understanding of the different grades of doctors and their responsibilities.

Skills

Essential criteria

Ability to plan and organise time and resource including prioritisation.
Ability to input data accurately/efficiently.
Excellent communication skills (both written and verbal), interpersonal and organisational skills
Attention to detail, co-ordination skills, listening skills, time management skills, prioritisation skills.
Able to communicate and influence at all levels.

If the contract type on the vacancy states 'Fixed Term' this would mean the vacancy is being advertised to address a temporary need for the duration stipulated on the advert, however, in the event that permanent funding is secured for the post the successful applicant will be confirmed in post on a permanent basis.

Internal applicants must ensure that prior to applying they have agreement from their current line manager that they can be released on a secondment basis.

Trust Welcome Day

Here at Tees, Esk and Wear Valley Foundation NHS Trust we want you to have a positive experience when you start your new role with us. To ensure you have great welcome, for all new starters joining the Trust, we offer two start dates per month on the 1st and 3rd Mondays of that Month.

On your start date, you will be invited to our in person Trust Welcome Day at our Flatts Lane Centre, Middlesborough. Your first day will be engaging and informative, it will allow you to meet and network with a range of Trust staff, learn more about us and what we offer. For certain clinical roles, your Welcome Day could then be followed by up to 9 days face to face training. If this is applicable to you, further information will be provided ahead of your Welcome Day.

Right to Work in the UK

Applications from job seekers who require sponsorship to work in the United Kingdom (UK) are welcome and will be considered alongside all other applications. Please note that from January 2021, to work in the UK all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship unless you have permission to work via another route. Non UK / RoI candidates wishing to apply can self-assess the likelihood of obtaining a Certificate of Sponsorship here Browse: Work in the UK - GOV.UK (www.gov.uk).

Please provide full and accurate details of your current immigration status on the application form. Overseas applicants applying for entry clearance into the UK must present a criminal record certificate from each country they have resided in continuously or cumulatively for 12 months or more in the past 10 years. Guidance can be found here Criminal records checks for overseas applicants - GOV.UK (www.gov.uk). Your current immigration status will not be considered as part of the shortlisting or interview process.

Please note that not everyone needs a ‘Skilled Worker’ visa. If you are applying for a vacancy in health or adult social care, you may be eligible to apply for the Health and Care Worker visa instead.

We are able to offer sponsorship for a Health and Care Worker or Skilled Worker visa, subject to candidate and position eligibility. Please review the job eligibility guidance for skilled workers here: Skilled Worker visa: Your job - GOV.UK (www.gov.uk) and for the Health and Care Worker visa here: Skilled Worker visa: eligible healthcare and education jobs - GOV.UK (www.gov.uk)

Please note: if the job you are applying for does not meet the eligibility criteria above, we will be unable to offer you sponsorship and you will need to explore whether you may be eligible to apply for an alternative immigration route which will secure your right to work in the UK before you apply. If you are in the UK already on a visa, please ensure you have no restrictions that would prevent you from taking this post.

AI in Recruitment

We are aware that Artificial Intelligence (AI) technology is increasingly being used to generate responses for application forms. Applications for this role should be written by the applicant and if, during shortlisting, a Recruiting Manager believes AI has been used then the application may be rejected due to this document being an important part of the assessment process. This does not prevent applicants seeking appropriate support with applications should they need to for the purposes of any declared disability.

Newly Qualified Nurses

All band 5 nursing positions are only open to those candidates who already have their NMC registration in place and have successfully completed a preceptorship programme. Please note: Newly qualified applicants or those due to qualify will be recruited via a separate process, for more information about this process please contact: [email protected]

TEWV encourages and supports all staff to be vaccinated as this remains the best line of defence against COVID19.

Tees, Esk and Wear Valleys NHS Foundation Trust is committed to the protection of staff, service users and visitors to the Trust from second hand smoke and currently operates a no smoking policy which ensures all buildings and grounds are smoke free.

We are an equal opportunities employer and welcome applications from individuals who have experience of mental ill health or learning disabilities. Our service users and carers tell us our staff should be consistently concerned with maintaining and improving care with pride, empathy and compassion.

This job advert may close as soon as sufficient suitable applications have been received. If interested please apply for this post as soon as possible.

In order for your application to be successfully processed we will require references from your current and previous employer(s) which must cover a minimum period of three years. Please ensure that the reference section of your application is completed appropriately giving the address, telephone number and work email address of each of your current and previous line manager(s). If this section is not fully completed your application may not be processed.

If your application is successful, the information you give on your application form will be used to create and be retained on your electronic staff record and to provide access to core Trust systems.

Please note that if the post you are applying for requires a DBS check, you will be required to also subscribe to the DBS Update Service, if successful, and thereafter renew your subscription each year. The Trust will reimburse the subscription fee.

After applying via NHS Jobs, your submitted application will be imported into our preferred Third party recruitment system. All subsequent information regarding your application will be generated from apps.trac.jobs. You will not be able to track the progress of your application or receive messages through the NHS Jobs website, and furthermore, that as an employer, we will not be able to respond to any e-mails sent to us via the NHS Jobs website.

By applying for this post you are agreeing to Tees Esk and Wear Valleys NHS Foundation Trust transferring the information contained in this application to its preferred applicant management system. If you are offered a job, information will also be transferred into the national NHS Electronic Staff Records system.

Candidates who are shortlisted for interview will be contacted by e-mail. You should check your SPAM folders as well as your inbox. If you have not been contacted within 4 weeks of the closing date you should assume your application has been unsuccessful.