Job summary
Employer heading
Colposcopy Medical Secretary Coordinator
NHS AfC: Band 4
Job overview
To act as Medical Secretary Coordinator looking after the administration and secretarial services for the Colposcopy Service alongside the Colposcopy Nurse and Team of Consultants.
Main duties of the job
Coordinate & oversee administrative & secretarial processes in support of effective and efficient functions of the clinical Team
Coordinate to ensure that the administrative processes within the failsafe guidance are adhered to.
Act as a contact point and liaise 1:1 with clinicians, patients, medical and nursing staff and external agencies either face-to-face or over the telephone.
(see JD for other main duties)
Working for our organisation
Bedfordshire Hospitals NHS Foundation Trust provides hospital services to a growing population of around 700,000 people living across Bedfordshire and the surrounding areas across two busy hospital sites in Bedford and Luton. Both hospital sites offer key services such as A&E, Obstetrics-led Maternity and Paediatrics. You will be joining a friendly, high performing Trust committed to ensuring the health and wellbeing of staff. As one of the largest NHS Trusts in our region you will have access to a programme of high quality training and development to help you grow your career. The Trust continues to be committed to delivering the best patient care using the best clinical knowledge and technology.
Our Values
We not only recruit based on qualifications and experience - we recruit individuals who demonstrate the behaviours which underpin our Trusts core values. We achieve this by using values based recruitment. We are dedicated to making our recruitment practices as inclusive as possible for everyone, we are committed to promoting equality and diversity, and creating a culture that values differences.
Please note that vacancies may close prior to the advertised closing date when sufficient number of applications have been received. All new staff will be subject to a probationary period covering first 6 months in post. Travel between hospital sites may be required. Please review all documents attached to ensure you familiarize yourself with all requirements of the job.
Detailed job description and main responsibilities
Ensure guidelines concerning patients who do no attend (DNA's) clinic appointments are adhered to by complying with the failsafe system, which is a National Colposcopy requirement.
Attendance at relevant internal/external meetings and to prepare the monthly colposcopy MDT list of patients to be discussed.
Undertake training as and when required ensuring understanding and compliance of Trust Policies and procedures.
(see JD for other main responsibilities)
Person specification
Qualifications
Essential criteria
- Good standard of oral and written English
- RSA or equivalent keyboard skills
- GCSE and above
Experience
Essential criteria
- NHS Administrative experience
- Work in customer service / patient facing role
- Working under pressure / working to deadlines
- Working as part of a Multidisciplinary Team
Desirable criteria
- Use of NHS computer systems eg: iPM, ICE, Infoflex, Evolve
- Outpatient clinic management
- Colposcopy service experience
Knowledge
Essential criteria
- Knowledge of NHS outpatient pathways
- Attention to detail / accurate data entry and knowledge of confidential information
Desirable criteria
- Knowledge of Colposcopy service National Standards and processes
Personal Skills
Essential criteria
- Excellent communication skills
- Customer care and interpersonal skills
- Ability to prioritise workloads and cope with stressful situations
- Team focused / Reliable / adaptable and dependable
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Ryan Farmer
- Job title
- Junior Service Manager
- Email address
- [email protected]
- Telephone number
- 07870 915 987
- Additional information
Monday - Friday 08:30 - 16:30
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