Job summary
- Main area
- Administrative and Clerical Services
- Grade
- Band 6
- Contract
- Secondment: 12 months
- Hours
- Full time - 37.5 hours per week
- Job ref
- 820-6422044-COR
- Employer
- Birmingham Community Healthcare NHS Foundation Trust
- Employer type
- NHS
- Site
- Birmingham Community Healthcare NHS Foundation Trust
- Town
- Birmingham
- Salary
- £35,392 - £42,618 per annum
- Salary period
- Yearly
- Closing
- 26/07/2024 23:59
Employer heading
Band 6 Executive Office Manager
Band 6
Job overview
Birmingham Community Healthcare (BCHC) gained Foundation Trust status in April 2016 and our Executive Office Manager provides the business support for the Chief Executive across a range of responsibilities for us to meet our statutory duties and ensure we are accountable to the communities we serve.
We are seeking an enthusiastic and motivated individual for an exciting opportunity that has arisen to join our team at Trust Headquarters Priestley Wharf in Birmingham. The post is an essential role which provides for a dynamic, flexible/agile working pattern and individuals with an existing comparable experience in the role or similar would be an added advantage.
Main duties of the job
As Executive Office Manager, the post holder will provide clear leadership and direction for the Chief Executive’s office including line management responsibility for the Executive Assistants and be responsible for establishing, managing and running processes and structures that will ensure the smooth running of the Executive Office.
The post holder will be responsible for the smooth running of reception services provided to departments based at Trust Headquarters including line management of receptionists and provision of stationery supplies and postal services.
The post holder is required to be a highly experienced and organised individual with significant experience in diary management, minute taking at Board level and coordinating meetings.
The post holder would be based at our Trust Headquarters, within the Executive Office at Priestley Wharf in Birmingham.
Working for our organisation
Be Part of Our Team...
Birmingham Community Healthcare NHS Foundation Trust (BCHC) was formally authorised as a Foundation Trust on 1st April 2016. We are one of the largest specialist providers of community health services in the NHS with over 5,000 colleagues and an annual turnover of £365.7 million in 2022/23. We deliver services to the 1.1 million residents of Birmingham, as well as some services in the Black Country and the wider West Midlands from five main clinical divisions:
• Adult Community Services:
• Adult Specialist and Rehabilitation Services:
• Children and Families
• Learning Disabilities
• Dental Services
Birmingham Community Healthcare NHS Foundation Trust operates from over 300 sites across Birmingham and the West Midlands providing care for people throughout their lives from the new-born and their families to the frail elderly and their carers. The services we provide are diverse; from healthy lifestyle services that support people to feel well to the most complex healthcare for those with highly specialist needs. We provide care in people’s homes and also in clinics and inpatient units across the city. All of this is delivered with a commitment to integrated, personalised care to meet the needs of our diverse local communities.
If you want to ‘Be Part of Our Team’ and work with a Foundation Trust which is continuously striving for best care and healthy communities, we want to hear from you.
Detailed job description and main responsibilities
Please refer to attached Job Description Document ( Executive Office Manager) for a more detailed description
Person specification
Qualifications
Essential criteria
- Degree or NVQ equivalent or HND, professional qualification
Experience
Essential criteria
- Proven experience of working with very senior directors
- Experience and knowledge of a Managing Director or Chief Executive Workload
- Project management experience to include report writing
- Experience of leading and managing a team
- Experience of redirecting work and following up key actions
- Experience of developing admin and office systems and functions
- Experience of budget management
- Proven experience of managing meetings, inc setting agendas, minute taking, preparation of reports and presentation
Skills
Essential criteria
- ability to use own initiative and work autonomously
- ability to prioritise own and others workload and deliver deadlines
- self-motivated, enthusiastic and a high standard of personal performance
- understanding of admin and secretarial standards and practice
- excellent keyboard and word processing skills
- ability to present information clearly, concisely and professionally
- able to use computers for written, numerical, database and graphical presentations
- ability to communicate effectively at all levels both verbally and written
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Michelle Alli
- Job title
- Chief Governance Officer
- Email address
- [email protected]
- Telephone number
- 0121 466 7262
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