Job summary
- Main area
- Executive Assistant
- Grade
- NHS AfC: Band 5
- Contract
- Secondment: 12 months
- Hours
- Full time - 37.5 hours per week
- Job ref
- 820- 6583228-COR
- Employer
- Birmingham Community Healthcare NHS Foundation Trust
- Employer type
- NHS
- Site
- Corporate Division Trust Headquarters
- Town
- Birmingham
- Salary
- £29,970 - £36,483 Per Annum
- Salary period
- Yearly
- Closing
- 16/09/2024 23:59
Employer heading
Band 5 Executive Assistant to Chief Operating Officer
NHS AfC: Band 5
Job overview
We are seeking an enthusiastic and motivated individual for an opportunity that has arisen to join our team at our Trust Headquarters Priestley Wharf in Birmingham as an Executive Assistant to provide the business support for the Chief Operating Officer. The post is an essential role which provides for a dynamic, flexible/agile working pattern and individuals with an existing comparable experience in the role or similar would be an added advantage.
Main duties of the job
As Executive Assistant, the post holder will provide high level, comprehensive business and administrative support for the Chief Operating Officer and manage the business and administrative function for other designated managers of the Directorate as directed, ensuring a systematic and effective service is delivered.
The post holder will be responsible be responsible for specific project work as required by the Director and the Directorate.
The post holder is required to be a highly experienced and organised individual with significant experience in diary management, minute taking at Board level and coordinating meetings.
The post holder will provide a key link between the Director and his/her direct reports, ensuring that programmes of work are co-ordinated effectively, deadlines are met and that corporate and team working develops throughout the directorate.
The post holder would be based at our Trust Headquarters, within the Executive Office at Priestley Wharf in Birmingham.
Working for our organisation
Be Part of Our Team...
Birmingham Community Healthcare NHS Foundation Trust (BCHC) has more than 5000 staff working across Birmingham and the West Midlands in a wide range of community nursing and specialist healthcare roles. BCHC delivers over 100 clinical services, in people's homes, health centres, clinics and inpatient facilities. We deliver a wide range of services for children, young people, parents and families as well as adults and community services, two community hospitals, services for people with learning disabilities, the internationally recognised West Midlands Rehabilitation Centre and one of Europe’s leading Dental Hospitals and School of Dentistry. We deliver all of this with a commitment to integrated, personalised care that is rooted in our local communities. We have an ambition to deliver outstanding, integrated care as one of the key NHS providers in the West Midlands.
If you want to ‘Be Part of Our Team’ and work with a Foundation Trust which is continuously striving for best care and healthy communities, we want to hear from you.
Detailed job description and main responsibilities
Please refer to attached Job Description Document (Executive Assistant COO for a more detailed description
Person specification
Qualifications/Training
Essential criteria
- Excellent level of general education – English language and numerate
- Minimum RSA II Typing/Word Processing or equivalent skills
- Extensive Microsoft Office knowledge and usage
- Project Management qualification or evidence of Project Management in practice
Experience
Essential criteria
- Relevant experience as a EA/PA/Secretary in a large complex organisation
- Evidence of meeting management/minute taking skills at high level meetings
- Evidence of working on own initiative to high standards against tight deadlines
- Evidence of taking lead in delivering key pieces of work
- Plan highly complex workload
Skills/Knowledge
Essential criteria
- High standard of written English
- Excellent verbal and written communication skills including the ability to compose correspondence from dictation and written brief. To have the ability to compose routine correspondence and replies for the Director
- Knowledge of producing and following through on formal, complex minutes
- Ability to confidently administer all aspects of meeting management
- Excellent organisational Skills
- Excellent inter-personal and negotiating skills.
Personal Qualities
Essential criteria
- Flexible and adaptable Approach
- Resilience and ability to handle high workload
- Self-motivated with a positive outlook
- Team player
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Emmi Dalton
- Job title
- Executive Office Manager
- Email address
- [email protected]
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