Detailed job description and main responsibilities

Please see attached job description.

1. To work on own initiative both within and outside of the department, with guidance and support from line manager for non-routine matters.
2. To plan and organise workload activities and tasks as part of the Equipment Leads team.
3. Keep accurate records of all work performed and other appropriate records as required for statistical purposes, stock and inventory control both within client paper records and the FES electronic management systems.
4. Actively participate in relevant weekly, fortnightly and monthly meetings to ensure the smooth running of the department.
5. Responsible for monitoring the stock equipment on a daily basis, this includes updating the location of any stock on the Equipment Management Systems and ensuring equipment is available in all clinical areas.
6. Ensure all stock storage locations are kept clean and tidy.
7. Prepare and develop Stock Management documentation and Standard Operating Procedures that are clear, concise, and effective.
8. Ordering new assets and stock when appropriate using an NHS Purchasing Card and electronic procurement system, with personally authorised spend limits of £250 per purchasing card transaction. Responsible for administering own relevant monthly receipts and invoices. Sourcing best prices from suppliers for requested items.
9. Responsible for the day-to-day enactment of the FES Goods Inwards Procedure. This involves receiving, signing for and accurately identifying received equipment against items requested on the FES Equipment Management Systems. 
10. Contact companies to establish delivery times and effect prompt delivery of equipment ordered to ensure time scales for delivery to meet patient pathway milestones.
11. Liaison with companies to resolve any issues with orders, prices etc. Also to arrange for faulty equipment to be repaired and returned.
12. Work with the Equipment Management System Lead to ensure all catalogues prices are reviewed and updated at the appropriate time, considering dates when key suppliers traditionally review their prices.
13. Liaise with Clinical Service manager on equipment needs.
14. To work closely with Trust Infection Control and Device Management Leads to ensure that departmental decontamination protocols for assistive technology devices are compliant with local and national best practice.
15. Responsible for decontamination of returned stock in accordance with Trust policy. Responsible for ensuring the equipment is fit to be returned to stock, identifying when repairs are necessary and raising the appropriate requests for the technical team. Follow safe equipment disposal processes.
16. Inform clinicians of equipment faults and equipment queries received from patients.
17. Responsible for the despatch of equipment via personal delivery, post and courier in line with the FES procedure.  This involves recording information on the FES information system and can require packaging the equipment adequately and contact with the courier companies or liaising with the FES admin team to arrange for one of the team to deliver.
18. Deal promptly with patient phonecalls and emails for FES patient equipment provision.
19. Arranging room and equipment for training events, setting up and dismantling at the end of the event.
20. Management of FES stock levels and complete annual and adhoc stock takes, logging collated information onto the FES system.
21. Conducting safety testing, on a regular basis, of electrical equipment in compliance with Portable Appliance Testing guidelines.
22. To lead on the Equipment Management System for FES. This includes running complex reports and inputting equipment provided to patients. Validate and manage information on the Equipment Management System.
23. Required to take formal minutes for meetings.
24. Required to concentrate for extended periods of time.
25. Develop equipment policies and procedures for the FES service.
26. Assist equipment recall requirements as necessary.
27. Assist in projects and development activities of the department. Suggest and implement improvements to the procurement and stock management processes.
28. Participate in audits as required.
29. Assist in research and development activities in the service.
30. Participate in Continuing Professional Development including participate in relevant training courses applicable to this post.
31. To provide training on Stock Control functions to new staff.

Training & Development

• Equipment Management System training.
• Equipment Management System training and Deliver Clinical Systems training
• Be aware of, and adhere to, Trust policies / Directorate and Departmental procedures.
• Participate in and contribute to monthly team meetings, in-service training, clinical governance and mandatory training sessions, as agreed with manager.
• Be responsible for the delivery of specified sections of the induction and orientation programme for new students / staff and visitors.
• Identify own training needs for Continuous Professional Development (CPD).
• Participate in training sessions for other physiotherapy assistants / students / clinicians, eg. practical demonstrations, alongside physiotherapy staff.

Administration

• Maintain accurate written data records in accordance with professional and departmental standards.
• Make and receive phone calls as required.

To undertake other duties commensurate with this grade of post in agreement with the relevant line manager.

To minimise the Trust’s environmental impact wherever possible, including recycling, switching off lights, computers, monitors and equipment when not in use. Helping to reduce paper waste by minimising printing/copying and reducing water usage, reporting faults and heating/cooling concerns promptly and minimising travel. Where the role includes the ordering and use of supplies or equipment the post holder will consider the environmental impact of purchases.

Key Relationships

To establish effective working relation with the following:

Patients and their carers

The Equipment Management System Lead

FES Staff

Service Lead

Other BCHC Therapists , Nursing and Medical Staff

Users of West Midlands Rehabilitation Centre