Job summary
- Main area
- Administrative Services
- Grade
- NHS AfC: Band 3
- Contract
- Fixed term: 12 months
- Hours
- Part time - 30 hours per week
- Job ref
- 284-24-6373974-COPR
- Employer
- Birmingham Women's and Children's NHS Foundation Trust
- Employer type
- NHS
- Site
- Birmingham Children's Hospital
- Town
- Birmingham
- Salary
- £22,816 - £24,336 per annum
- Salary period
- Yearly
- Closing
- 04/07/2024 23:59
Employer heading
Arts Support Coordinator
NHS AfC: Band 3
Job overview
An exciting opportunity has arisen for an Arts Support Coordinator to assist with the delivery of the EnjoyArt programme at BWC. We are looking for an enthusiastic, pro-active, and motivated individual to work as part of the Patient Experience Team.
The ideal candidate will coordinate the day-to-day operation of the programme’s activities, handle administrative tasks, and ensure smooth communication with staff, artists, and partner organisations. Strong organisational and communication skills are essential. They will embrace the Trust values of Ambition, Bravery, and Compassion.
EnjoyArt is the charitable funded arts programme at Birmingham Women’s and Children’s NHS Foundation Trust; it is an exciting time to join the programme as it embarks on an ambitious plan of expansion across the Trust.
Main duties of the job
The successful candidate will assist the Arts Manager in the development and delivery of the EnjoyArt programme, providing administrative support and helping to ensure its smooth daily operation. They will be able to work on their own initiative to prioritise and manage their own workload, adapt flexibly to changing circumstances, with strong written and verbal communication skills.
Previous administrative experience and the ability to work well within a team are essential, and an interest and appreciation in the arts is desirable.
The position will be based at Birmingham Children’s Hospital, with occasional travel to other Trust sites as required.
Working for our organisation
Birmingham Women's and Children's NHS Foundation Trust is the first of its type in the UK. Our Trust was formed in February 2017 to drive forward our commitment to provide the highest quality, world-class physical and mental health care for our women, children and families. Uniting our hospitals means more seamless care; more investment to make greater advances in our specialist treatment and world-leading neo-natal and fetal work. Importantly, it also gives us a greater voice in shaping the future of family-centred care.
Birmingham Children's Hospital is a UK leading specialist paediatric centre with an international reputation in several areas.
Birmingham Women's Hospital is one of two dedicated women's hospitals in the UK, with the busiest single site maternity unit, delivering more than 8,200 babies a year offering a full range of gynaecological, maternity and neonatal care.
Forward Thinking Birmingham (FTB) Mental Health Services are a unique, innovative community and inpatient mental health partnership. Alongside partners FTB offers care pathways of mental health assessment and treatment for young people aged 0-25 years old.
Our Trust is committed to creating the best place to work. We believe in promoting and enhancing inclusion, diversity and equality and encourage applications from all areas of the community, who meet the criteria for the role, regardless of age, gender identity, disability, race, religion or sexual orientation.
Detailed job description and main responsibilities
Please refer to the attached job description and person specification to view the full details for this opportunity at Birmingham Women’s and Children’s NHS Foundation Trust.
When completing your application, please ensure you have evidenced how you meet the job description and person specification to include transferable experience, qualifications, skills along with professional registration details (if applicable).
Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.
Person specification
Qualifications
Essential criteria
- Educated to GCSE standard
Desirable criteria
- A Levels / BTEC or equivalent administrative experience
Knowledge & Experience
Essential criteria
- Previous office / administration experience
Desirable criteria
- Experience of NHS systems and processes
- Experience of working in Arts administration
Analytical & Judgement Skills
Essential criteria
- Able to work flexibly and respond to changing priorities
- Understanding of confidentiality in records management
- Able to escalate issues quickly and appropriately
- Ability to work on own initiative and organize own workload with minimal supervision
Desirable criteria
- Understanding of the range of patient conditions and disabilities encountered in a healthcare setting
Professional Knowledge
Essential criteria
- Microsoft Word, Excel packages, Office 365
- Committed to continuous personal development, and willing to undertake new training as required
Personal Skills / Abilities & Attributes
Essential criteria
- Excellent time management skills with the ability to prioritise workload
- Excellent organizational skills
- Strong communication skills, both written and verbal
- Ability to communicate with a range of patients, staff, and external partners
- Ability to work as part of a wider team (i.e. Patient Experience team)
- Dependability and reliability
Desirable criteria
- An interest and appreciation of all art forms, including art, music, dance, performance and digital
Other
Essential criteria
- The ability to travel between the Trust sites within the community, Birmingham Children’s Hospital and Birmingham Women’s Hospital as required
Employer certification / accreditation badges
Applicant requirements
This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.
Documents to download
Further details / informal visits contact
- Name
- Russell Anderson
- Job title
- Arts Manager
- Email address
- [email protected]
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