Job summary
- Main area
- Patient Administration Services - Medical Records
- Grade
- NHS AfC: Band 3
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 284-24-6428926-COPR
- Employer
- Birmingham Women's and Children's NHS Foundation Trust
- Employer type
- NHS
- Site
- Birmingham Women's Hospital
- Town
- Birmingham
- Salary
- £22,816 - £24,336 per annum / pro rata
- Salary period
- Yearly
- Closing
- 26/07/2024 23:59
Employer heading
Senior Patient Administrator
NHS AfC: Band 3
Job overview
A member of the Patient Administration Services Team responsible for obtaining medical records for patients’ appointments and admissions, filing notes back into the library and maintaining the library. You will be working within a conscientious, hardworking team who strive to ensure the patients’ medical records are available for the Consultants and Nurses when they review our patients.
Preparing and accessing casenotes for all attendances and litigation requests.
To maintain real-time data management and data quality at all times.
To ensure clinical and nursing staff have adequate administrative cover 24 hours per day 365 days per year (including public holidays & Christmas Day) the post holder will be trained and subsequently rotate within all relevant areas managed by P.A.S.T.
To support, supervise and co-ordinate cover of band 2 clerks when and where required.
Main duties of the job
-
Library Duties
- To ensure that all patients notes are filed away correctly into the Library.
- The patient’s notes all need to be tracked correctly on the iPM system.
- The patient’s notes are pulled for patient’s clinic appointments and admissions
- The patient’s notes that can be sent offsite are weeded regularly from the library
- The patient’s notes have the appropriate paperwork filed ready for their clinic appointment
- The patient’s notes are bundled and labelled correctly to ensure the Porter’s deliver the notes to the correct locations
Working for our organisation
Birmingham Women's and Children's NHS Foundation Trust is the first of its type in the UK. Our Trust was formed in February 2017 to drive forward our commitment to provide the highest quality, world-class physical and mental health care for our women, children and families. Uniting our hospitals means more seamless care; more investment to make greater advances in our specialist treatment and world-leading neo-natal and fetal work. Importantly, it also gives us a greater voice in shaping the future of family-centred care.
Birmingham Children's Hospital is a UK leading specialist paediatric centre with an international reputation in several areas.
Birmingham Women's Hospital is one of two dedicated women's hospitals in the UK, with the busiest single site maternity unit, delivering more than 8,200 babies a year offering a full range of gynaecological, maternity and neonatal care.
Our Trust is committed to creating the best place to work. We believe in promoting and enhancing inclusion, diversity and equality and encourage applications from all areas of the community, who meet the criteria for the role, regardless of age, gender identity, disability, race, religion or sexual orientation.
Detailed job description and main responsibilities
Please refer to the attached job description and person specification to view the full details for this opportunity at Birmingham Women’s and Children’s NHS Foundation Trust.
When completing your application, please ensure you have evidenced how you meet the job description and person specification to include transferable experience, qualifications, skills along with professional registration details (if applicable).
Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.
Person specification
Essential
Essential criteria
- NVQ level 3 or equivalent knowledge and experience
- Knowledge of a range of administration procedures
- Willing to learn and develop work role in line with Performance Development expectations.
- To commit to attend training to fulfil the requirements of the role.
Desirable criteria
- Good standard of English and mathematics at GCSE level (or equivalent), grade C or above
- Computer skills - be fully conversant with PAS and other relevant computer systems.
- Previous work experience in patient administration environment
Employer certification / accreditation badges
Applicant requirements
This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.
Documents to download
Further details / informal visits contact
- Name
- Sharon Scott
- Job title
- Team Leader
- Email address
- [email protected]
- Telephone number
- 07823 399381
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