Job vacancy: Resourcing Officer, Walsall Healthcare NHS Trust, Walsall

Job summary

Main area: Recruitment
Grade: NHS AfC: Band 4
Contract: Permanent
Hours: Full time - 37.5 hours per week
Job ref: 407-CORP-5994639-A

Employer: Walsall Healthcare NHS Trust
Employer type: NHS
Site: Walsall Manor Hospital
Town: Walsall
Salary: £25,147 - £27,596 per annum
Salary period: Yearly
Closing: 01/07/2024 23:59
Interview date: 12/07/2024

Resourcing Officer

NHS AfC: Band 4

Walsall Healthcare NHS Trust provides integrated acute and community Healthcare in the West Midlands serving a population of 260,000 residents. Walsall Manor Hospital houses the full range of district general hospital services. The £170 million development was completed in 2010 and we are continually upgrading. Construction of the new integrated critical care unit was completed in 2018, extension of a Neonatal Unit and an approved plan to build a brand new, state of the art Emergency Department which commenced in 2021

We provide high quality, friendly and effective community health services from multiple sites covering Walsall. Our multidisciplinary services include rapid response and homebased care, so that those with long term conditions and the frail elderly can remain in their own homes.

We are recommended by colleagues as a place to work which is supported by the trusts values to work as part of a team, being respectful, compassionate and professional. We are committed to investing in our workforce

Following our recent CQC visit the Trust was rated as outstanding for care and this has been recognised by NHS Improvement.

The work we do is highly rewarding, and in addition to an attractive salary, we offer a valuable range of benefits, including: salary sacrifice scheme; car leasing scheme; on-site staff accommodation (subject to availability); the ability to retain your NHS pension (where applicable) or the opportunity to join an alternative scheme; and the opportunity to develop and implement your expertise in an encouraging yet challenging environment

We would particularly welcome applications from people from a Black, Asian and Minority Ethnic background and from people with a disability; these groups are currently under-represented at senior level, we value diversity within our Trust and are working to achieve equality in our recruitment.

COVID-19 vaccination remains the best way to protect yourself, your family, your colleagues and of course our patients from the virus when working in our healthcare settings. Whilst COVID-19 vaccination is not a condition of employment at this time, we do encourage our staff to get vaccinated. We will be checking the vaccination status of all new starters so that we can manage individual and environmental risks, and so that we can support those who may be undecided about vaccination. If you are unvaccinated there is helpful advice and information at COVID-19 Vaccination | How to access your vaccine in the Black Country and West Birmingham (blackcountryandwestbirmccg.nhs.uk) where you can also find out more about how to access vaccination. There is a current Government consultation underway which will determine whether some new starters may need to be vaccinated.

Walsall Healthcare NHS Trust is proud to be part of the Armed Forces Covenant. The Trust currently holds the Bronze Award which underlines the Trust’s commitment to supporting the Armed Forces Community. As an organisation, we are aiming to achieve the next level Silver award, with our sights firmly on Gold.

RESPECT - COMPASSION - TEAMWORK - PROFESSIONALISM

Detailed job description and main responsibilities

Supported by the Resourcing Team Leader, to work collaboratively with the Medical Workforce, Medical Education, Recruiting Manager using IT systems (eg TRAC, TIS, Oracle) to ensure seamless processes are followed in regard to staff changeovers, student recruitment, bulk recruitment and new starters within strict deadline.

To be responsible for the processing and placing of adverts in a timely manner on NHS Jobs website, Trac or any other relevant media, ensuring compliance with organisational procedures

To ensure that job descriptions, person specifications and advertisements are compliant with organisational policy and equality legislation.

To produce correspondence as required facilitating an effective recruitment and selection process for managers and applicants.

Ensuring all job descriptions, person specifications are approved (e.g royal colleges and recruiting managers) in a timely manner

To administer the NHS Jobs and Trac system forwarding information to applicants.

To create TRAC accounts for recruiting managers, where necessary and provide technical assistance and advice.

To deal with telephone and in-person enquiries as necessary, acting as a point of contact for applicants prior to commencement of employment

To ensure clear communication process with managers and applicants in relation to DBS Disclosures raising any concerns with Resourcing Team Leader and/or HR Operations should the disclosure necessitate further discussion

To provide advice to employees regarding ID documentation and to be involved in processing of DBS disclosures

To ensure that recruitment related information/records are correctly stored and maintained e.g. vacancy information, DBS details, personal files and contact details

To undertake 1:1 meetings with potential new recruits with regards to the checking of personal details for DBS disclosures, Registration Authority, OH referral forms, Right to Work documentation

To maintain accurate records filing system and statistics regarding job vacancies and equal opportunities as required.

To be responsible for producing and issuing accurate contracts of employment for new starters in line with Agenda for Change and Medical & Dental requirements

To ensure that necessary pre-employment checks are initiated and received prior to individual’s commencement of employment

To prepare information packs to support job vacancies advertised via Trac and NHS jobs website as necessary

Ensure that information is kept confidential and secure.

Provide specialist advice and guidance to recruiting managers, advising on appropriate recruitment methods, the delivery of recruitment training and attendance at service meetings to address recruitment requirements and resolves recruitment queries using personal judgement.

Develop good, co-operative working relationships with candidates and managers, ensuring any contacts internally and externally are handled in a timely and professional manner.

Provide advice to recruiting managers on hard to recruit posts and innovative recruitment solutions.

To plan and co-ordinate activities ensuring that recruiting managers and candidates are kept fully informed throughout the recruitment process.

Provide guidance on salary confirmation in accordance with Agenda for Change terms and conditions and Medical and Dental terms and conditions

Link with the Human Resources Operations Team regarding redeployees, including the setting up of ‘at risk’ accounts on Trac.

Liaise with colleagues in Employee Service Records, Finance and members of the senior management team to ensure that vacancy control measures are followed.

Produce letters withdrawing offers of employment and liaise with recruiting managers as necessary.

In the absence of the Resourcing Team Leader, attend the weekly vacancy control panel ensuring Executive representation.

Refer all issues arising from unsatisfactory pre-employment checks to the Resourcing Team Leader, in the first instance.

Work with and provide HR Managers with recruitment information where required.

Attend and contribute to Directorate meetings as required, providing recruitment updates and address any issues.

Support delivery of the Trust-wide Recruitment Strategy that promotes the Trust as a model employer and includes innovative strategies to recruit high quality staff.

To organise and attend as a panel member on AAC Consultant interview panels, as required

Ensure vacancy information and staff records are updated within ESR initially by TRAC

Lead on the co-ordination of recruitment open days and undertake all associated documentation

To provide cross cover with colleagues to ensure appropriate levels of service cover within the limit of your experience and remit of your role.

To support the supervision of the Resourcing Assistant

To demonstrate an understanding of medical T&C and Agenda for Change T&C and escalate issues as necessary.

Be flexible to the needs of the service to ensure smooth running of the department and deadlines are met.

Person specification

Qualifications

Essential criteria

Educated to Diploma/NVQ Level 4 or demonstrable equivalent experience

Desirable criteria

CIPD/ working towards or equivalent level

Experience

Essential criteria

Previous experience of working in a recruitment office, dealing with high volume recruitment both General and Medical Recruitment
Administration experience in customer facing role
Experience of providing accurate written and verbal information

Desirable criteria

Experience of working with Recruitment systems

Knowledge

Essential criteria

Knowledge of employment law and how this relates to Recruitment
Computer literate with experience of working with the Microsoft Office package

Please note your application will be transferred from the NHS Jobs system to internal Walsall Healthcare Trac System. All correspondence will be sent via Trac

Following our recent CQC visit the Trust was rated as outstanding for care and this has been recognised by NHS Improvement.

** Please Note that this post may be identified as suitable and a preference given for Internal at Risk Employees**

IMPORTANT NOTE ON COMPLETION OF REFERENCE SECTION OF APPLICATION FORM

References from current and previous employers will be sought and must cover a minimum of 3 years employment. When completing the reference section of your application form, please give the address, telephone number and work email address of each of your current/previous line managers that cover this period. Failure to complete this section may result in your application not being processed.

Please review the attached Job description and person specification carefully before applying to ensure that you meet the essential job requirements.

Candidates should be aware that, regardless of country of origin, their ability to communicate in written and spoken English to the standard required to carry out the post, will be assessed during the selection process.

Referee email addresses should be provided on your application form.

Following the closing date, if you have not heard from us within 6 weeks you may assume your application has been unsuccessful.

We reserve the right to close this job early. Interested applicants are therefore advised to apply as early as possible.

If a large number of applicants meet the essential criteria then random selection will be applied.

We are committed to operating flexible working practices wherever possible and committed to equal opportunities.