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Managing HR Systems

Lead the implementation and development of HR Systems to ensure maximum benefits are derived from systems and robust service provision is provided trust wide.  This will include improvements to systems; improving optimisation and usage to improve data quality and decision making, which is pivotal to the delivery of the Trust People strategy and NHS People plan priorities.  This will be achieved by:

• Acting as the e-Rostering & ESR expert user.
• Ensure the Trust is developing efficiencies through the use of technology, reviewing and assessing system usage/functionality, existing and new modules.
• Identifying risks and actions as required and review service provision as necessary to facilitate full use of system functionality. 
• Supporting the organisation in the business process change required to implement fully the e-Rostering and ESR functionality.
• Overseeing the maintenance of HR systems, compliance, policies and procedures ensuring they support the trust’s objectives and are applied consistently across the Trust.
• Monitoring and ensuring achievement of HR systems KPIs; taking corrective action where KPIs are not met.
• Developing robust multiskilled teams, enabling the provision of system develop and support across the trust.
• Ensure teams are provided with training and development to enable up to date and agile service provision.
• To be able to teach/train or coach in formal/informal setting, to encourage the development of new ways of working and to transfer improvement knowledge and skills to staff within HR.
• Communicating projects benefits, justification and progress to all stakeholders and end users.

HR Services (Helpdesk)

Lead the HR Services team to provide a helpdesk service to staff which includes first-line support on general HR queries with a focus on efficiency, quality and timely delivery of services, as well as a payroll liaison service and temporary staff booking service.  This includes working closely with the outsourced payroll provider to provide a timely, accurate and efficient payroll process that meets the needs of the organisation and employees including:

• Monitoring the service provided by the Organisation’s external payroll provider to ensure that it meets requirements.
• Reviewing payroll performance reports and staff over/underpayments.

Workforce information

To lead the Information Team, ensuring real time information is available and full interoperability between systems is provided.

• Report, analyse, present and interpret workforce information to enable local, regional and national reports and to support the efficient workforce planning process. This includes managing Freedom of Information (FOI) for the Workforce Directorate. 
• Be expert users of ESR and monitor system usage to ensure best practice is being adhered to.  

Automation and Improvement

Working with IT colleagues to identify improved ways of working through automation and innovation of approach and supporting the system roll out.

Managing People

·  Ensures excellent standards of staff management across all staff groups, ensuring staff appraisals and performance development plans are completed and implemented for all staff and that their mandatory training requirements are fulfilled as a priority.

Demonstrating Personal Qualities

• Ensures own professional and personal development demonstrating self-awareness and willingness to continually learn and develop.
• Acts with integrity and treats others with respect at all times.
• Acts as a role model to demonstrate the Trust’s values and behaviours at all times.

MKUH is committed to equal opportunities and improving the working lives of our staff and as such we offer a range of flexible working practices.  We promote an inclusive workforce and encourage applications from applicants from all backgrounds.

We reserve the right to expire vacancies prior to the advertised closing date once a sufficient number of applications have been received.

MKUH uses identification scanning technology to confirm the authenticity of documents; all prospective employees of MKUH will have their original documents verified using this technology.

By applying for this role, you accept if successful, that information from your application will be transferred into the national NHS Electronic Staff Record (ESR) system.  Your personal data may be transferred from the Trust to another NHS organisation where your employment transfers within the NHS.   This is in accordance with the streamlining programme which aims at saving you time and improving efficiencies within the NHS when your employment transfers.

Upon commencing  employment  with  the  Trust,  all  employees  (except Medical & Dental Staff on national terms and conditions) are  subject  to  a probationary period lasting  a  period  of  six  months  with  an  option  to extend  for  a  further  six  months  to  a total of  12 months.