Job summary
Employer heading
Project Manager – South 4 Laboratory Information Management System
8a
Job overview
Project Manager – South 4 Laboratory Information Management System (LIMS)
Department Pathology/S4 Network - MKUH
Band 8A : £50,952 - £57,349 Per annum pro rata
Hours: 30 per week ( with some remote working)
Fixed Term/Secondment with possible extension until March 2025. All MKUH roles will be considered for flexible working
The MKUH Pathology services are part of the South 4 (S4) Pathology Partnership network, who are undertaking a LIMS project for the standardisation the pathology IT system across the S4 network, the project is in its testing phase and we are seeking a Project manager to support this project to its implementation by March 2025.
If you feel you are up to taking this challenge, we would love to hear from you.
For more information, please contact Nazia Hussain, Pathology Service Manager [email protected]
Interview date: 7th August 2024
Main duties of the job
MKUH is part of the South 4 Pathology Partnership and works in close collaboration with Oxford University Hospitals, Buckinghamshire Healthcare, and Great Western Hospitals for the provision and optimisation of pathology services across the region. In 2019, the Partnership agreed a strategy for development in which the implementation of an integrated laboratory information management system (LIMS) was identified as a priority in line with the NHSE vision for networked pathology services.
This flagship project is a key driver of digital transformation, efficiency, and operational consistency across the four trusts. The successful design, testing and implementation of the LIMS is critical to delivering high quality coordinated patient care and to the creation of a common platform which supports future innovation.
The project commenced in 2021, and following completion of system design and testing is due to go live across all four sites between October 2024 and March 2025.
Working for our organisation
MKUH staff scored highest for ‘I look forward to coming to work’ (NHS Staff Survey 2023).
You can expect a warm welcome at Milton Keynes University Hospital, our staff are friendly and welcoming. We listen to each other and work together to embed our Trusts values and behaviours. At MKUH we appreciate our staff and reward them with an outstanding benefits package including:
- Free on-site parking
- Free tea and coffee
- Great flexible working opportunities
- Discounted gym membership
- Lease car scheme
- Generous annual leave and pension scheme
- On site nursery (chargeable)
- Extensive staff health and well-being programme
Milton Keynes University Hospital NHS Foundation Trust, in partnership with the University of Buckingham, is a University Teaching Hospital; we conduct research and teaching on site to improve the care of our patients. The hospital is undergoing significant investment, and we are proud to be rated good by the CQC. Visit our website to catch up on our latest news.
Detailed job description and main responsibilities
Project management
· Acting as the main point of contact between the trust and South 4 LIMS Programme Management team, work within the South 4 LIMS project governance framework to lead and manage all aspects of project delivery for Milton Keynes, including remaining data migration and integration tasks, testing, training, and go live planning and execution.
· Contribute to the creation or development of any project management documentation including project plan, change management plan, quality management plan, communications management plan, testing plan and training plan in alignment with the other South 4 Trusts, Project Delivery Group and South 4 LIMS Project Board.
Change Management
· Act as a champion for change and innovation with all key stakeholders and system users, demonstrating a sound understanding of barriers to change and working positively with individuals and staff groups to facilitate and support change.
· Ensure internal policies and procedures at MK are updated to meet new process requirements as necessary.
Governance and reporting
· Transfer expertise and knowledge as appropriate, including delivering briefings and highlight reports on project progress and risks to senior MK stakeholders.
· Act as the main contact for engagement for the project, providing updates and progress across disciplines and exploring project risks, issues, and the consequences of change management to clinical leads, demonstrating confidence when dealing with contentious issues.
Communication
· Support and motivate and develop staff within working groups and delivery teams to ensure that they are able to deliver the project positively and proactively. Regularly assess performance and give feedback as needed, using advanced communication skills when imparting unwelcome news (e.g. where targets have not been met).
· Build positive relationships with key individuals across all relevant departments in MK and more widely across the South 4 Pathology Partnership, including laboratory and IT services staff, pathology managers, and senior leaders to achieve project objectives.
Finance
· Work with the finance teams to support individual projects through maintenance and management of budgets.
· Ensure robust financial reporting mechanisms are established where necessary in line with the Trust’s Standing Financial Instructions (SFI’s).
Freedom to Act
To work autonomously using expert knowledge, experience, and discretion in delivering quality-related services which meet the requirements of ISO 15189 as assessed by UKAS, MHRA, HTA, HSE and CQC.
To work autonomously to interpret national, regional, and local health and social care strategies, policies, and guidance to apply them into local processes and standards of practice.
Please refer to the Job Description for further details
We believe success lies in the diversity of our employees and are committed to promoting equality, encouraging diversity and embracing inclusion. We welcome applications from everyone interested in working for us.
MKUH is committed to equal opportunities and improving the working lives of our staff and as such we offer a range of flexible working practices.
We reserve the right to expire vacancies prior to the advertised closing date once a sufficient number of applications have been received.
MKUH uses identification scanning technology to confirm the authenticity of documents; all prospective employees of MKUH will have their original documents verified using this technology.
By applying for this role, you accept if successful, that information from your application will be transferred into the national NHS Electronic Staff Record (ESR) system. Your personal data may be transferred from the Trust to another NHS organisation where your employment transfers within the NHS. This is in accordance with the streamlining programme which aims at saving you time and improving efficiencies within the NHS when your employment transfers.
Upon commencing employment with the Trust, all employees (except Medical & Dental Staff on national terms and conditions) are subject to a probationary period lasting a period of six months with an option to extend for a further six months to a total of 12 months.
Person specification
Qualifications and knowledge
Essential criteria
- Educated to postgraduate level qualification or equivalent work experience.
- Training and Experience in programme and project management.
Desirable criteria
- Registered Prince 2 Project Management Practitioner
- Master level qualification in leadership and/or management.
- Knowledge of IT systems.
Experience
Essential criteria
- Project management experience
- Experience in facilitating and managing transformational change within and across organisations to deliver healthcare improvement
- Previous relevant experience of working in the NHS.
- Experience in managing and monitoring financial resource and delivering. projects within budget.
- Knowledge of multiple pathology disciplines
- Knowledge and experience of completing and actioning highlight reports, project implementation plans, project initiation documents, exception reports and risk logs.
Desirable criteria
- Experience of working within NHS regulatory frameworks
- Experience in IT implementation at a large scale across pathology services.
Skills
Essential criteria
- High level of interpersonal and organisational skills.
- Demonstrable experience of problem solving
- Excellent communication skills and evidence of ability to motivate, negotiate, train, coach and reassure in a difficult or uncertain environment
- Ability to work under pressure, responding to competing demands in an unpredictable environment, with ability to prioritise work and make changes according to unexpected events.
- Proficient at report writing, and presentations.
- Flexible
- Ability to work across multiple organisations
Desirable criteria
- Relationship development with clinical and non-clinical staff
Personal and people development
Essential criteria
- Self-assured, self-aware
- Ability to work autonomously
- Enthusiastic and motivated
- Integrity
Communication
Essential criteria
- Excellent communication skills with clarity and good command of written and spoken English, report writing skills.
- Good effective communications with service users
- Presentation/ communication ability to a wide range of audience
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Nazia Hussain
- Job title
- Pathology Service Manager
- Email address
- [email protected]
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