Job summary
- Main area
- Diabetes
- Grade
- Band 4
- Contract
- Permanent
- Hours
- Full time
- Part time
- Flexible working
- Job ref
- 180-D-245507
- Employer
- Cambridge University Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- Addenbrookes Hospital-Division D
- Town
- Cambridge
- Salary
- £26,530 - £29,114 p.a. pro rata
- Salary period
- Yearly
- Closing
- 24/11/2024 23:59
Employer heading
Medical Secretary
Band 4
Job overview
We are looking for a well organised individual to work as a medical secretary in our diabetes and endocrine service within the Wolfson Diabetes and Endocrine Clinic. This role would be suited to an experienced secretary/PA, with medical terminology knowledge.
Main duties of the job
You will be someone who is approachable and helpful. You will be working as part of a secretarial team and cross-cover would be required from time to time, so a flexible attitude and team player is essential. Working from home occasionally can be arranged once suitable training has been provided.
Key skills include accurate typing, ability to multi-task, excellent telephone manner, Microsoft office knowledge including Excel, ability to prioritise workload, working independently while exercising diligence to prioritise workload to meet changing demands within the service, minute taking, along with excellent communications skills. You must be able to uphold the Trust values of Safe, Kind and Excellent at all times.
Working for our organisation
Our Trust
Cambridge University Hospitals (CUH) NHS Foundation Trust comprises Addenbrooke’s Hospital and the Rosie Hospital in Cambridge. With over 13,000 staff and over 1100 beds the priorities of the Trust focus on a quality service which is all about people – patients, staff and partners. Recognised as providing ‘outstanding’ care to our patients and rated ‘Good’ overall by the Care Quality Commissioner, is testament to the skill and dedication of the people who work here. CUH’s values – Together - Safe, Kind, Excellent – are at the heart of patient care, defining the way all staff work and behave. The Trust provides accessible high-quality healthcare for the local people of Cambridge, together with specialist services, dealing with rare or complex conditions for a regional, national and international population.
CUH is committed to promoting a diverse and inclusive community - a place where we can all be ourselves. We value our differences and fully advocate and support an inclusive working environment where every individual can fulfil their potential. We want to ensure our people are truly representative of all the communities that we serve. We welcome applications for all positions in the organisation irrespective of people’s age, disability, ethnicity, race, nationality, gender identity, sex, sexual orientation, religion or belief, marriage and civil partnership status, or pregnancy and maternity status or social economic background.
Detailed job description and main responsibilities
Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities.
As per Home Office guidelines, please be aware that, unfortunately, the Trust is unable to offer sponsorship for this particular position.
Due to Home Office immigration rules, a full time permanent vacancy cannot be filled by individuals on a Student visa. Therefore, please be advised that if you are a Student visa holder, we will not be able to offer you a full time permanent contract unless you have:
- applied for a Graduate visa
- or you will have successfully completed your course and have applied for a Graduate visa before the anticipated start date of your employment
- or the Trust has agreed that they will Sponsor you as a Skilled Worker and you will complete your studies within 3 months of the anticipated start date of employment
This vacancy will close at midnight on 24th November 2024
Interviews are due to be held on 6th December 2024
Benefits to you
At Cambridge University Hospitals, we want to do all we can to support good working days. We offer development opportunities and a wide range of benefits, including on-site leisure facilities, shopping concourse and day nurseries. Our good work programme currently includes providing reduced cost Stagecoach bus travel to and from Cambridge University Hospital site. Park and Ride bus journeys between Babraham Road and Trumpington sites are free, as is the route to and from Cambridge train station and our hospitals. We also subsidise the cost of parking on site for eligible staff.
On CUH campus, hot food is available 24/7 and at a reduced cost for colleagues. Recently we launched the first of our staff pod break spaces. Located in the Deakin Centre, we have a purpose-created colleague-only café, with free tea and coffee, a break space and private outside area for colleagues to rest, refuel and recharge. Just one of the ways we are working hard to support good working days at CUH.
CUH is committed to assisting employees in achieving a good work-life balance irrespective of role or personal circumstances. Flexible arrangements may include, but are not limited to, part-time working, job-share, term-time working and flexible start and finish times.
Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases, alternative working hours will be considered.
We welcome applications from the Armed Forces.
Person specification
Qualifications
Essential criteria
- Educated to A Level or Level 3 Business Admin/IT qualification or equivalent experience including • English GCSE pass at Grade 4 or above • Maths GCSE pass at Grade 4 or above
- Touch typing certificate or equivalent experience
Desirable criteria
- IT specialist, health informatics qualification or equivalent
- Team Leader/Management qualification
- Medical Terminology Certificate or equivalent
Experience
Essential criteria
- Experience of administrative work
- Prioritising, planning and organising own tasks
- Working within guidelines and developing administrative processes
- Customer service and dealing with enquiries in difficult situations
- Data entry and producing reports
- Experience of IT packages – Microsoft Office
- Secretarial and/or administrative including diary management, co-ordinating and arranging meetings, minute taking and developing templates.
- Allocate and monitor work of others
- Audio typing
Desirable criteria
- Familiarity with Epic computer system
- Previous experience of working in the NHS
Knowledge
Essential criteria
- Understanding confidentiality and data protection
- Understanding of customer services
- Office procedures
Desirable criteria
- Knowledge of Trust information systems
Skills
Essential criteria
- Ability to work as part of a team
- Excellent communication skills including telephone, e-mail and face to face
- Ability to organise and manage own timekeeping to schedule and deadlines
- Ability to adapt to change
- Ability to work under pressure
- Ability to store and safeguard confidential documents, both electronic and hard copy
- Ability to show attention to detail and accuracy
- Willing to take on and learn new skills
- Accurate and speedy typing and keyboard skills
- Good organisation skills
- Ability to use own initiative and work autonomously
Additional Requirements
Essential criteria
- The ability to understand and behave at all times, towards patients, visitors and colleagues according to the Trust values of Together - Safe, Kind, Excellent.
Employer certification / accreditation badges
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Documents to download
Further details / informal visits contact
- Name
- Emma Dunham
- Job title
- Directorate Support Manager
- Email address
- [email protected]
- Telephone number
- 01223 586505
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