Job summary
- Main area
- Administration
- Grade
- Band 4
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 310-MASMH-7019046
- Employer
- Cambridgeshire and Peterborough NHS Foundation Trust
- Employer type
- NHS
- Site
- Chesterton Medical Centre
- Town
- Cambridge
- Salary
- £26,530 - £29,114 per annum, pro rata
- Salary period
- Yearly
- Closing
- 14/04/2025 23:59
Employer heading
Senior Administrator
Band 4
Job overview
An exciting development opportunity has arisen for staff working in a fast-paced dynamic environment who are ready to take the next steps in their career or for those already at a senior level looking for a change.
We require a Senior Administrator within NHS Cambridgeshire & Peterborough Talking Therapies covering our Cambridge teams who will be based at the Newtown Centre in Huntingdon, please note this is not a remote position.
The Administration Team comprises of 6 administrators based in Cambridge, 3 administrators based at Newtown, 2 based at Fenland with an additional 3 administrators based in Peterborough. Travel to these other sites may be required of the post holder.
Main duties of the job
The Post holder will be required to provide senior administrative support and training to a range of staff, including line management of administrators taking operational responsibility for them, allocation of work, supporting the senior management team, assisting with recruitment, procurement, health roster, and to deputise in the absence of the Admin Team Lead.
Working for our organisation
Cambridgeshire and Peterborough NHS Foundation Trust is a health and social care organisation dedicated to providing high-quality care with compassion to improve the health and wellbeing of the people we care for, as well as supporting and empowering them to lead a fulfilling life.
Our clinical teams deliver many NHS services, not only via inpatient and primary care settings, but also within the community. These services include children's, adult and older people's mental health, forensic and specialist mental health, learning disabilities, primary care and liaison psychiatry, substance misuse, social care, research and development.
To achieve our goal, we look to recruit high-calibre candidates who share our vision and values. As an equal opportunities employer, we encourage applications from all sectors of the community, particularly from under-represented groups including people with long term conditions and members of our ethnic minority and LGBTQ+ communities.
Please be advised we reserve the right to close adverts earlier than the closing date should we receive sufficient applications.
Regrettably, we cannot offer sponsorship for all our job roles. If you apply for a role that we cannot offer sponsorship for, unfortunately, your application form will be rejected from the process.
For further information on CPFT, please visit our website at www.cpft.nhs.uk
Detailed job description and main responsibilities
Please refer to the attached job description and person specification for full details of responsibilities.
Supervise a team of administrative staff including undertaking appraisals,
supervision, training and development and Band 3 and Band 2 staff.
Provide information and support to managers on the performance and conduct of members of staff and support with all informal and formal processes.
Allocate and supervise administration tasks delegated to other members of the administration team.
Maintain annual leave records for the team, liaising with line manager and other managers to ensure appropriate and continuing cover.
Support managers with the recruitment process and ensure that newly appointed staff under their local and Trust inductions.
Be responsible for organising and controlling own and others workload ensuring deadlines are observed and duties performed efficiently.
Work with Line Manager to lead on the introduction and proactive management of any new processes and initiatives.
Person specification
Education / Qualifications
Essential criteria
- GCSE grade A - C in English
- High standard of written English
Desirable criteria
- Evidence of training in leadership and management skills
Experience
Essential criteria
- Experience of staff supervision and management
- Demonstrate awareness of organisational policies and ability to translate into working practice.
Desirable criteria
- Organising, attending and taking minutes/notes at senior level meetings
- Experience of dealing with confidential and sensitive data and appropriate maintenance and storage of records
- Secretarial/administrative experience in the NHS within clinical and/or corporate services.
Other
Essential criteria
- Demonstrate awareness of equality and diversity within the workplace.
Skills & Abilities
Essential criteria
- Able to work with high degree of flexibility
- Confident nature with a proactive and constructive approach.
- Ability to manage team workload, delegate and coach/train staff team(s) effectively.
Desirable criteria
- Understanding of HR policies and procedures.
- Good understanding of the NHS and the way it works.
Knowledge & Understanding
Essential criteria
- Clear understanding of respect and confidentiality and be able to challenge unacceptable behaviour.
Employer certification / accreditation badges
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Documents to download
Further details / informal visits contact
- Name
- Lynn Patten
- Job title
- Admin Lead
- Email address
- [email protected]
- Telephone number
- 07528233168
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