Job summary
Employer heading
Personal Assistant to Deputy Chief Finance Officers - Peterborough
Band 4
Job overview
Do you have excellent communication skills and are able to liaise verbally and in writing to various colleagues at all levels, internally and externally?
To excel in this role, you must possess strong organisational and multitasking abilities to manage various duties efficiently. Excellent verbal and written communication skills are essential as you will work with a range of internal and external stakeholders.
A high level of technical proficiency, particularly with MS Office software and communication tools, are also required. You should have the ability to adapt to changing priorities and work both independently and as part of a small team.
If this sounds like you we would love to receive an application!
** Please note this role requires Cross Site working**
Main duties of the job
As a Personal Assistant, you will proactively manage and prioritise your workload to ensure efficiency and effectiveness. Your responsibilities will include comprehensive administrative support, such as scheduling meetings, managing diaries, and coordinating travel arrangements.
Maintaining confidentiality and handling sensitive information with discretion is crucial to this role. You will also be responsible for liaising verbally and in writing with colleagues within the Trust and with external stakeholders and agencies. Additionally, you will support the Corporate Executive Support Team by covering for the Corporate Executive management EAs when necessary.
Working for our organisation
We are dedicated to fostering diversity and inclusivity within our workforce and warmly welcome applications from individuals of all backgrounds, with a particular emphasis on encouraging those from disabled, Black, Asian and Minority Ethnic (BAME) communities, as well as candidates from our local area.
As part of our commitment to supporting our employees we offer a range of benefits including:
- Generous annual leave entitlement starting at 27 days and increasing to 29 days after five years of service and 33 days after 10 years of service, in addition to the national Bank Holidays (pro-rata for part time staff);
- Membership of the NHS Pension Scheme:
- Flexible working opportunities;
- Enhanced hourly rates for unsociable hours e.g. night shifts, weekends, bank holidays;
- Opportunities for career development and training to help you progress in your role;
- Wellbeing support and activities to promote a healthy work environment;
- Access to our in-house physiotherapy service;
- On-site canteens offering subsidised meals;
- Subsidised staff parking (currently free);
- Free Stagecoach Bus Travel to and from work within Cambridgeshire and Peterborough
We strive to create a supportive and inclusive workplace where employees feel valued and empowered to excel in their roles. Join us and become part of a team dedicated to making a positive difference in our community.
Detailed job description and main responsibilities
Please see attached detailed Job Description and Person Specification for more information regarding this role.
Person specification
Experience
Essential criteria
- Recent experience of working in an office or equivalent
- Proven experience of effective meeting arrangements including formal minute taking
Desirable criteria
- Recent work experience within the NHS
- Experience of working in patient experience
Education
Essential criteria
- Educated to A level, NVQ Level 3 or relevant equivalent
- NVQ Level 3
Desirable criteria
- Evidence of continuing professional development
Knowledge
Essential criteria
- Ability to manage own workload and to work proactively – as part of a small team, autonomously and with a range of colleagues
- Advanced knowledge of Microsoft Office Package: including Outlook, Word, Excel and PowerPoint
Key Skills
Essential criteria
- Be able to work under pressure and accurately to tight deadlines
- Strong communication skills
Documents to download
Further details / informal visits contact
- Name
- Sylvia Zuidhoorn
- Job title
- EA to the CEO and Chair
- Email address
- [email protected]
- Telephone number
- 01733 678021
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