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Job summary

Main area
Admin and Clerical
Grade
Band 3
Contract
Permanent
Hours
Full time - 37.5 hours per week (Monday to Friday)
Job ref
001-AC221-0724
Employer
Cardiff and Vale University Health Board
Employer type
NHS
Site
University Hospital of Wales/Cardiff North Dialysis Unit
Town
Cardiff/Cardiff
Salary
£23,159 - £24,701 per annum
Salary period
Yearly
Closing
17/07/2024 23:59

Employer heading

Cardiff and Vale University Health Board logo

Administrative Assistant - Psychosocial Team

Band 3

WHO WE ARE:

Cardiff and Vale University Health Board is one of the largest Integrated Health Board in the UK, employing over 16,000 staff and providing over 100 specialist services. Serving a population of around 500,000 people living in Cardiff and the Vale of Glamorgan, we are focussed on the health 
and care needs of our local population whilst also working with our partners to develop regional services. Together we are committed to improving health outcomes for everyone and to delivering excellent care and support.


Our mission is “Living Well, Caring Well, Working Together”. We have recently refreshed our strategy, Shaping Our Future Wellbeing, which sets out the Health Board’s Vision for improving the health and wellbeing of the populations we serve by 2035 through the delivery of our strategic 
objectives; Putting People First, Providing Outstanding Quality, Delivering in the Right Places, and Acting for the Future. We have challenging times ahead, but we are confident that by tackling these  challenges together, we can support people to live healthier lives and reduce the unfair differences in 
the prevalence of illness and health outcomes we see in our communities today. We aspire to deliver outstanding care and treatment for people when they need it, where they need it; care that compares well with the best in the world, but to do so, we need to transform how we deliver services over the 
next decade and beyond. 

We are a values-driven organisation and out goals will only be realised if our values are at the heart of everything we do. Created by colleagues, patients and their families and carers, our values are:

  • We are kind and caring
  • We are respectful
  • We have trust and integrity
  • We take personal responsibility 

As an organisation we strongly believe that it is vital our leaders exhibit the behaviours and values that we expect from all our staff.

We are a teaching Health Board with close links to the university sector, and together we are training the next generation of healthcare professionals, while working on research that will hopefully unlock the cures for today’s illnesses

Please be advised that there is a temporary top up for Bands 1,2 and 3 to reflect the incorporation of the top up to the  living wage of £12 per hour - £23,465 per annum. This temporary top up will be in place until  the annual pay uplift for 2024/25 is confirmed


 

Job overview

An exciting opportunity has arisen for an enthusiastic, hard-working Administrative Assistant to join our Psychosocial Team working in Nephrology and Transplant. 

We are searching for a person who shares our core values including caring for the people we serve and the people we work with; we trust and respect each other, take personal responsibility, treat people with kindness and act with integrity.

The individual must be reliable and flexible to meet service needs and used to working in a busy environment. 

The successful candidate will ideally have some experience of working in an administrative capacity.  Experience of working within a Multi disciplinary team would be an advantage as would the ability to support various teams.

 

Main duties of the job

To ensure the provision of a comprehensive and effective Administrative Assistant to the Renal Psychology and Social Work teams, which include:

  • Processing of patient data
  • Arranging meetings and producing formal agendas and minutes 
  • Audio/copy typing 
  • Collate and prepare data 
  • Arranging patient appointments 
  • Use of Oracle for ordering stationery supplies and other sundries
  • Filing 

Please see Job description for full list of inclusive duties.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

 

Working for our organisation

Cardiff and Vale University Health Board is one of the largest Integrated Health Boards in the UK, employing over 17,000 staff, providing over 100 specialist services.   Working across 6 hospital sites, we have a diverse range of career opportunities to offer. Serving over 500,000 people living in Cardiff and the Vale, we are focussed on the health and care needs of our local population whilst working with our partners to develop regional services. Together we are committed to improving health outcomes for everyone, delivering excellent care and support.

Our mission is “Living Well, Caring Well, Working Together”, and our vision is that every person’s chance of leading a healthy life should be equal. Our 10-year transformation and improvement strategy, Shaping Our Future Wellbeing, is our chance to work collaboratively with the public and our workforce to make our health board more sustainable for the future.

Detailed job description and main responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.

Person specification

Qualifications

Essential criteria
  • Good standard of General Education (eg: GCSE C and above) and NVQ 3 Business Admin or equivalent experience

Experience

Essential criteria
  • Previous administrative/office experience. Previous Audio Typing Experience
  • Use of IT , including Microsoft Word, Excel and Email
Desirable criteria
  • Previous NHS/Healthcare environment experience.

Skills

Essential criteria
  • Accurate and efficient typist, ability to prioritise work, excellent organisational, verbal and written communication skills and time management

Special Knowledge

Essential criteria
  • Ability to work as part of a team in an extremely busy environment

Personal Qualities

Essential criteria
  • Flexible to the service, conscientious, adaptable, friendly, personable

Employer certification / accreditation badges

Veteran AwareApprenticeships logoAge positiveDisability confident leaderhyderus o ran anableddAccredited Living Wage EmployerDefence Employer Recognition Scheme (ERS) - GoldArmed Forces CovenantDFN Project Search LogoStonewall Top 100 Employers in 2023Stonewall Top 100 Employers in 2023Core principles

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Welsh language skills are desirable

Documents to download

Apply online now

Further details / informal visits contact

Name
Sharon Daniels
Job title
Directorate Support Manager
Email address
[email protected]
Telephone number
029 2184 6647
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