Job vacancy: Senior Project Support Officer, Public Health Wales NHS Trust, Gwaelod-y-Garth, Cardiff

Job summary

Main area: Wales Cancer Network
Grade: Band 4
Contract: 8 months (Fixed Term/Secondment until March 2025 due to funding)
Hours: Full time - 37.5 hours per week
Job ref: 028-AC241-0724

Employer: Public Health Wales NHS Trust
Employer type: NHS
Site: River House
Town: Gwaelod-y-Garth, Cardiff
Salary: £25,524 - £28,010 per annum
Salary period: Yearly
Closing: Today at 23:59

Senior Project Support Officer

Band 4

Welcome to the NHS Wales Executive, a new national support function, operational from 1 April 2023

Our key purpose is to…

Drive improvements in the quality and safety of care - resulting in better and more equitable outcomes, access and patient experience, reduced variation, and improvements in population health.

To find out more visit NHS Wales Executive.

Our values

Working together, with trust and respect, to make a difference

Applicants are invited to apply in Welsh, any application submitted in Welsh will not be treated less favourably than an application made in English. To support our all Wales service, we particularly welcome applications from Welsh speakers.

Detailed job description and main responsibilities

The post holder will work as part of a team supporting the Wales Cancer Network within the NHS Wales Health Collaborative to deliver their programme of work.

The Network has the responsibility to deliver an agreed programme of work within the wider Collaborative Programme. The post holder will support the Programme Manager in the administrative functionality, maintenance and oversight of specific streams of this work programme. Although this post will sit within the Cancer Network there may be a future requirement, in agreement with the post holder, to work across the Collaborative supporting other networks or programmes of work.

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Person specification

Qualifications and/or Knowledge

Essential criteria

The post holder will require NVQ Level 3 or equivalent level of experience, together with a high level of numeracy, written and spoken English.
Good knowledge of MS Office Suite.
Awareness of policies and procedures relating to dealing with confidential data both personal and organisational.
Thorough understanding of project/programme office functions.
Working knowledge of filing/data systems including records management.

Desirable criteria

Advanced ECDL or equivalent.
Microsoft Project.

Experience

Essential criteria

Demonstrable experience in an administrative role.
Previous experience of working with financial systems and/or purchasing of goods or equipment.
Previous experience of dealing with customers, clients and/or members of the public.
Experience of project support work.
Experience of communicating at all levels.
Experience of dealing with confidential and sensitive data and appropriate maintenance and storage of records.
Experience of transcribing and minute taking.
Working experience of Microsoft Office Suite.

Desirable criteria

Supervisory experience.
Working in an NHS environment.
Working in a research or 3rd sector environment.
Managing Successful Programmes (MSP) or Prince2 foundation.

Aptitude and Abilities

Essential criteria

Ability to work on own initiative and manage own workload.
Advanced keyboard skills.
Good communication skills.
Good organisational skills.

Desirable criteria

Ability to speak Welsh or willingness to learn.

Values

Essential criteria

Ability to work to deadlines and under pressure.
Able to work within a team.
Ability to work on own initiative.
Good time management.
Respect confidentiality.
Willingness to learn and develop skills.
Flexible approach to meet the needs of the service.

Desirable criteria

Continuing Professional Development.

NHS Wales Executive, reserves the right to close this vacancy early. We therefore encourage early applications.

Priority is given to staff awaiting redeployment. We therefore reserve the right to withdraw this advert at any stage.

If you have a disability and have any particular requirements to enable you to participate in the application process, please contact [email protected]

If you are successful and short listed for interview you will be contacted by email using the address with which you registered. Please ensure you check your email account regularly.

We are committed to fair, transparent recruitment and believe in equality of opportunity in our workplace and will not tolerate discrimination on grounds of age, disability, gender identity, religion or belief, race or nationality, marriage or civil partnership status, sex, sexual orientation, working pattern, caring responsibilities, trade union activity or political beliefs – or on any other grounds. We welcome applications from individuals who may wish to work part time or apply on a job share basis.

To work in the UK, all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship to obtain either a Health and Care visa or Skilled Worker visa, unless you have permission to work via another route. Non UK / RoI candidates wishing to apply should self-assess the likelihood of obtaining a Certificate of Sponsorship by visiting Work in the UK. If you are eligible for the Health and Care visa, application costs are lower and you do not need to pay the annual Immigration Health Surcharge.

The salary scale shown is for a full-time member of staff, with the amount being adjusted pro rata for those working less than 37.5 hours per week.

In general, anyone joining our organisation who has not previously worked in the NHS will, by default, start on the first point of the advertised pay band. Pay progression will then be determined by annual Performance and Development Reviews in accordance with the NHS Wales Pay Progression Policy. An application for Incremental Credit may be considered, but can only be awarded based on evidenced, reckonable service and/or equivalent, relevant experience.