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Job summary

Main area
Medical Secretary
Grade
Band 4
Contract
Permanent
Hours
Full time - 37.5 hours per week (Mon-Fri)
Job ref
001-AC404-1024
Employer
Cardiff and Vale University Health Board
Employer type
NHS
Site
University Hospital of Llandough
Town
Llandough
Salary
£26,928 - £29,551 per annum
Salary period
Yearly
Closing
04/11/2024 23:59

Employer heading

NHS

Medical Secretary

Band 4

WHO WE ARE:

Cardiff and Vale University Health Board is one of the largest Integrated Health Boards in the UK, employing over 17,000 staff and providing over 100 specialist services. Serving a population of around 500,000 people living in Cardiff and the Vale of Glamorgan, we are focussed on the health 
and care needs of our local population whilst also working with our partners to develop regional services. Together we are committed to improving health outcomes for everyone and to delivering excellent care and support.


Our mission is “Living Well, Caring Well, Working Together”. We have recently refreshed our strategy, Shaping Our Future Wellbeing, which sets out the Health Board’s Vision for improving the health and wellbeing of the populations we serve by 2035 through the delivery of our strategic 
objectives; Putting People First, Providing Outstanding Quality, Delivering in the Right Places, and Acting for the Future. We have challenging times ahead, but we are confident that by tackling these  challenges together, we can support people to live healthier lives and reduce the unfair differences in 
the prevalence of illness and health outcomes we see in our communities today. We aspire to deliver outstanding care and treatment for people when they need it, where they need it; care that compares well with the best in the world, but to do so, we need to transform how we deliver services over the 
next decade and beyond. 

We are a values-driven organisation and out goals will only be realised if our values are at the heart of everything we do. Created by colleagues, patients and their families and carers, our values are:

  • We are kind and caring
  • We are respectful
  • We have trust and integrity
  • We take personal responsibility 

As an organisation we strongly believe that it is vital our leaders exhibit the behaviours and values that we expect from all our staff.

We are a teaching Health Board with close links to the university sector, and together we are training the next generation of healthcare professionals, while working on research that will hopefully unlock the cures for today’s illnesses

The salary scale above has been agreed as part of the NHS Agenda for Change pay award for 2024/2025 and will be implemented in November 2024 backdated to 1st April 2024 where applicable. 


 

Job overview

An exciting opportunity has arisen to work within the department of Trauma and Orthopaedics.  The successful candidate will work as part of a team of more experienced medical secretaries under the supervision of the operational manager.   The range of duties will expand over time as competence and confidence increase.

You must possess the ability to work well under pressure and have good interpersonal / team working skills.

We are searching for someone who shares our values that ;

We care about the people we serve and the people we work with

We trust and respect one another

We take personal responsibility

We treat people with kindness

Main duties of the job

To ensure the Provision of a Comprehensive effective Secretarial Service to the Consultants, working within Trauma and Orthopaedics.

Organise, plan and prioritise tasks and workload on the basis of the above. Assist with the implementation of new administrative and secretarial procedures.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply. 

Working for our organisation

Cardiff and Vale University Health Board is one of the largest Integrated Health Boards in the UK, employing over 15,000 staff, providing over 100 specialist services.   Working across 6 hospital sites, we have a diverse range of career opportunities to offer. Serving around 500,000 people living in Cardiff and the Vale of Glamorgan, we are focussed on the health and care needs of our local population whilst working with our partners to develop regional services.

Our mission is “Caring for People, Keeping People Well”, and our vision is that every person’s chance of leading a healthy life should be equal.   As an organisation we are unashamedly ambitious for our population’s health, rising to the challenges of today and tomorrow through our 10-year strategy, Shaping our Future Wellbeing.    We are contributing to a healthier Wales with great emphasis placed on innovation and improvement, learning from around the world and leading the way in clinical research.   Partnership working is strong at Cardiff and Vale, and we work closely with our staff and our community.    

Cardiff, the thriving Welsh capital, is a fantastic city to live and work in with an abundance of sports, arts and cultural attractions.    Situated to the west of Cardiff, the Vale of Glamorgan offers a combination of beautiful Welsh countryside and a dramatic natural coastline.  Whether city life or rural living, Cardiff and the Vale offers the best of both worlds. 

 

Detailed job description and main responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.

Person specification

Qualifiactions

Essential criteria
  • Educated to GCSE level or Higher
Desirable criteria
  • Audio Typing Level II

Experience

Essential criteria
  • Working knowledge of Microsoft Office
  • Knowledge of a wide range of secretarial procedures
  • Wide understanding of medical terminology
  • Experience of communicating with all levels of NHS staff
  • Good understanding of the need for accurate data capture and reporting
Desirable criteria
  • Knowledge of the Patient Management System (PMS), UHB Intranet, Email, Results Reporting
  • Experience of working within the NHS

Skills

Essential criteria
  • Excellent organizational skills
  • Able to function efficiently under pressure and meet deadlines
  • Excellent written and oral communication skills
  • Good telephone manner
Desirable criteria
  • Experience of audio and transcribing clinical information
  • Knowledge of medical terminology

Personal Qualities

Essential criteria
  • Able to work unsupervised and use own initiative, often required to act independently
  • Self-motivated with ability to manage own workload Conscientious with good attention to detail
  • Good interpersonal skills. Committed to providing a quality service

Employer certification / accreditation badges

Veteran AwareApprenticeships logoAge positiveDisability confident leaderhyderus o ran anableddAccredited Living Wage EmployerDefence Employer Recognition Scheme (ERS) - GoldArmed Forces CovenantDFN Project Search LogoStonewall Top 100 Employers in 2023Stonewall Top 100 Employers in 2023Core principles

Applicant requirements

Welsh language skills are desirable

Documents to download

Apply online now

Further details / informal visits contact

Name
Geoff Hall
Job title
Directorate Support Manager
Email address
[email protected]
Telephone number
02921 826168
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