Job summary
- Main area
- Project Management
- Grade
- Band 7
- Contract
- 12 months (fixed term/secondment until 31/03/2026)
- Hours
- Full time - 37.5 hours per week
- Job ref
- 120-AC766-0225
- Employer
- Velindre University NHS Trust
- Employer type
- NHS
- Site
- Velindre Cancer Centre
- Town
- Whitchurch
- Salary
- £46,840 - £53,602 Per annum
- Salary period
- Yearly
- Closing
- 03/03/2025 23:59
Employer heading
Digital Portfolio Project Manager
Band 7
Thank you for your interest in working for Velindre University NHS Trust, which is a committed equal opportunities employer. The Trust welcomes applications from people who share our vision;
Velindre University NHS Trust will be recognised locally, nationally and internationally as a renowned organisation of excellence for patient and donor care, education and research.
our values;
- Caring
- Respectful
- Accountable
and who will complement our current experienced and specialist employees who are passionate about working in a Trust that has the ambition to provide world class services and care to patient and donors.
Velindre University NHS Trust holds a special place at the heart of healthcare in Wales. It is also an amazing organisation to work and to develop your career. The Trust comprises of two divisions, Velindre Cancer Centre and Welsh Blood Service. The Trust also hosts on behalf of the Welsh Government and NHS Wales, NHS Wales Shared Services Partnership (NWSSP) and Health Technology Wales (HTW).
Velindre University NHS Trust provides our employees with a favourable salary and reward / staff benefits & support package.
For more information on this vacancy please contact the recruiting manager, who will be pleased to discuss their employment opportunity with you.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
The Trust also reserves the right to close a vacancy early or withdraw an advertisement at any stage of the process, to enable internal staff requiring to be redeployed in suitable roles.
Posts may be subject to a Disclosure and Barring Service (DBS) Check and Professional Registration Check.
For more information on our Trust Employee Reward and Benefit’s Package please visit the Velindre University NHS Trust website.
Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.
Job overview
Velindre University NHS Trust has embarked upon a service improvement programme in response to the increasing need to manage widespread organisational change in the most efficient way possible. Fundamental to the successful delivery of this ongoing service improvement programme is the support and development and implementation of core clinical and IT systems.
This is a hybrid working role, with a minimum requirement to work from the various Velindre University NHS Trust locations, 2 to 3 days each week (with flexibility to be at various sites on additional days for events and meetings as required by the organisation). Remaining working days are to be remote working. Interviews for this post will be required in person on site
This post is fixed term/secondment until 31/03/2026. If you are interested in applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post. PLEASE NOTE Applicants will need to get permission from their line manager before submitting their interest, a release form to be included with your application form can be downloaded here. (This form is for the staff member and line manager to complete and return to you)
Main duties of the job
Assist in the provision of project management by supporting a portfolio of service improvement projects undertaken across the Trust and act as a project manager for specific digital projects. Provide an understanding of all projects within Trust and identify what resources / input is required from the Digital department. Assist Digital colleagues in providing accurate timescales for work to be undertaken so this can be accurately reflected in project plans and inform go-live / project implementation dates.
Work with the Senior Managers and Supervisors across the Trust to allocate resources to project work, including prioritisation of work and managing conflicting resources. Produce and update plans and documentation. Provide support, guidance and training for project teams and staff throughout the project lifecycle, using agreed project documentation Supervise project team staff and work with other project managers in the organisation in the production of plans, documentation and guidance.
Assist the Digital Programme Team in continually developing project management methodologies across the entire division and Velindre University NHS Trust. Monitor project budgets during the life of the project and ensure alignment with approved expenditure and/or authorised business case as required
Working for our organisation
Here at Velindre University NHS Trust we are extremely proud of the specialist services we provide across the whole of Wales in our cutting-edge Velindre Cancer Centre and our award-winning Welsh Blood Service, as well as the expertise of our corporate functions that bring the two divisions together. We are also fortunate to host the NHS Wales Shared Services Partnership and Health Technology Wales and have developed strong partnership working with these expert services.
Formed in 1999, the Trust has a dedicated workforce that continuously strives to provide the key principles of prudent healthcare through a wide array of roles. We play a vital role in the communities we support and have ambitious plans for the future to continue to improve the services we deliver. We strive to maintain our core values in everything we do by being; accountable, bold, caring and dynamic, and ensuring the best possible care for our patients and donors.
If you want to work for an organisation that prides itself on making a real difference and offers exciting career opportunities then Velindre University NHS Trust is the place for you.
Visit our website to find out more https://velindre.nhs.wales/
Detailed job description and main responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.
improvement programme is the support and development and implementation of core clinical and IT systems.
The main focus for the Portfolio Project Manager will be to provide project management expertise to support the delivery and implementation of key Clinical /Non Clinical systems, including but not limited to, the alignment of resources and coordination of activities and requirements required to ensure all work is completed in line with project timescales and requirements. This will be imperative to ensuring the delivery of project work in a timely manner; in accordance with project plans.
Person specification
Qualifications
Essential criteria
- Masters or equivalent professional / managerial qualification
- PRINCE 2 registered Practitioner or other recognised qualification in project management
- Evidence of Continued Professional Development / further training
- Evidence of developed practical project management skills
- Evidence of experience in managing complex projects
- Developing internal project documents (e.g. PID, exception reports etc)
- Developing Performance indicators
- Principles of formal project management
- Information governance and security guidance
- Microsoft Office
Desirable criteria
- Member of recognised professional body
- MSP Practitioner
- Microsoft Project
- ECDL
- Developing business cases / strategic documents.
- Principles of programme management and benefits realisation
- Knowledge of NHS structures and processes.
Experience
Essential criteria
- Experience in delivering projects to quality, time and budget requirements, preferably within a change programme environment
- Experience of designing, implementing and managing projects
- Good working knowledge of ICT, project management and management information tools.
- Effective leadership, interpersonal and communication skills
- Experience of working with multidisciplinary teams at varying levels of seniority
- Involvement in complex and large-scale projects
- Management of project budgets
- Solid understanding and appreciation of project finances and risk and benefits realisation
- Successful introduction of project management methodologies to inexperienced teams and individuals
- Effective management of resources
- Experience in delivering projects to quality, time and budget requirements, preferably within a change programme environment
- Experience of designing, implementing and managing projects
- Involvement in complex and large-scale projects.
- Management of project budgets.
- Solid understanding and appreciation of project finances and risk and benefits realisation
- Successful introduction of project management methodologies to inexperienced teams and individuals
- Effective management of resources
- Methodical, organised, analytical with problem solving capabilities.
- Excellent overall management and organisational skills
- Excellent communication skills, with the ability to communicate effectively with a variety of audiences in a variety of ways
- Strong delivery focus, with the ability to drive progress forward and a concern for results and achieving goals
- Sets high standards of performance and seeks to improve previous performance levels
- Detailed knowledge of budgeting, benefits tracking and resource allocation procedures
- The ability to find ways of solving or pre-empting problems
- Ability to think clearly, reach decisions, prioritise and recommend appropriate action through the assessment of relevant information
- Ability to produce business cases and strategic documents
- Able to confidently and effectively chair meetings
- Be technically competent with various software programmes (e.g. Microsoft Word, Excel, PowerPoint, Outlook, Project, Visio)
- Required to work on own initiative.
- Be flexible to the needs of the service during times of change.
Desirable criteria
- Several years experience of working within a project / programme environment
- Experience of working within ICT projects.
- NHS working procedures and practices.
- Ability to adapt and deal with situations and manage expectations during periods of change and be able to take account of the broader perspective and how it affects other areas.
Skills and Attributes
Essential criteria
- Ability to negotiate and influence others in a positive manner and confidence to deal with different priorities and differing views in order to instigate and achieve change and improvement
- Effective leadership, interpersonal and communication skills including facilitation, negotiation, obtaining, providing and presenting information
- Ability to manage expectations
- Ability to prepare and present reports to management teams on project status and advising on issues and risks to detailed specifications for Trust and others as requested
- Ability to demonstrate or gain a comprehensive understanding of the dynamics of systems of health and social care and the constituent elements of the care system
- First class planning and organisation skills
- Considerable amount of time working with a VDU and keyboard.
- Compliance with Trust policies and procedures.
- Occasional exposure to distressing or emotional circumstances (i.e. stakeholders).
Employer certification / accreditation badges
Applicant requirements
Welsh language skills are desirable
Documents to download
Further details / informal visits contact
- Name
- Amy Smith
- Job title
- Programme Manager
- Email address
- [email protected]
- Additional information
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