Job summary
- Main area
- Administrative
- Grade
- Band 4
- Contract
- Permanent
- Hours
- Part time - 12.5 hours per week (To be worked over 4 days a week (Monday-Friday))
- Job ref
- 100-AC159-0724
- Employer
- Hywel Dda University Health Board
- Employer type
- NHS
- Site
- Bronglais General Hospital
- Town
- Aberystwyth
- Salary
- £25,524 - £28,010 per annum pro rata
- Salary period
- Yearly
- Closing
- 16/07/2024 23:59
- Interview date
- 24/07/2024
Employer heading
Personal Assistant - Medicines Management
Band 4
Our Hywel Dda values reflect who we are and how we behave. We continuously work together to be the best we can be as we strive to develop and deliver excellent services, putting people at the heart of everything we do. Throughout our recruitment process you will be asked to think about how you would demonstrate these values in the way that you work with us.
If you are registered Health Care professional considering relocating to the Hywel Dda area in West Wales please don’t hesitate to contact our recruitment campaigns team directly via [email protected]
To keep up to date with our latest recruitment activity follow us on Facebook (Swyddi Hywel Dda Jobs), LinkedIn or on Twitter @SwyddiHDdaJobs
Please be advised that there is a temporary top up for Bands 1,2 and 3 to reflect the incorporation of the top up to the living wage of £12 per hour - £23,465 per annum. This temporary top up will be in place until the annual pay uplift for 2024/25 is confirmed.
Hywel Dda University Health Board reserve the right to close vacancies after 24 hours if a large number of suitable applications are received. We encourage early applications to ensure consideration for a post.
Job overview
The successful candidate will join a friendly pharmacy team in Bronglais General Hospital. The individual will be required to deliver day-to-day administrative support to the team on a part time basis.
Main duties of the job
The post-holder will handle confidential and commercially sensitive information and will therefore be relied upon to comply with detailed NHS rules and policies. This role will include procurement, preparation of agendas and minute taking, and the production and updating of spreadsheets and databases. Therefore, the ideal candidate will have experience in these areas and have an excellent working knowledge of Microsoft Office applications.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
Working for our organisation
Hywel Dda University Health Board is the planner and provider of NHS healthcare services for people in Carmarthenshire, Ceredigion, Pembrokeshire and its bordering counties. Our 12,000 members of staff provide primary, community, in-hospital, mental health and learning disabilities services for around 384,000 people across a quarter of the landmass of Wales. We do this in partnership with our three local authorities and public, private and third sector colleagues, including our volunteers, through:
Four main hospitals: Bronglais General in Aberystwyth, Glangwili General in Carmarthen, Prince Philip in Llanelli and Withybush General in Haverfordwest;
Seven community hospitals: Amman Valley and Llandovery in Carmarthenshire; Tregaron, Aberaeron and Cardigan in Ceredigion; and Tenby and South Pembrokeshire Hospital Health and Social Care Resource Centre in Pembrokeshire;
47 general practices (6 of which are managed practices), 45 dental practices (including 4 orthodontic), 96 community pharmacies, 44 general ophthalmic practices (43 providing Eye Health Examination Wales and 34 low vision services) and 17 domiciliary only providers and 11 health centres;
Numerous locations providing mental health and learning disabilities services;
Highly specialised and tertiary services commissioned by the Welsh Health Specialised Services Committee, a joint committee representing seven health boards across Wales.
Detailed job description and main responsibilities
You will be able to find a full job description and person specification attached within the supporting documents.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.
The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held on 24.07.2024
Person specification
Qualifications and Knowledge
Essential criteria
- Level 3 Qualification (e.g. A Level, AS Levels, NVQ3) or equivalent plus Evidenced experience of a full range of duties working in an administrative / office environment
- and Knowledge of specialist NHS/ Organisational terminology
Desirable criteria
- Secretarial training
- Educated to diploma level
Experience
Essential criteria
- Experience of working as a Personal Assistant to a Senior Manager, (or demonstrable transferrable skill set) including: ▪ Prioritisation of work streams and delivery to challenging deadlines ▪ Effective and efficient electronic diary/inbox management (Outlook) ▪ Handling various telephone enquiries ▪ Organise and support various meetings and events ▪ Audio and copy typing, taking and transcribing dictation ▪ producing clear and accurate documents ▪ Receiving visitors in a friendly and efficient manner ▪ Taking and producing accurate minutes ▪ Interpreting and collation of data into a standard format ▪ Recording budget information ▪ Searching, identifying and downloading appropriate information from the internet. ▪ Retrieving information from available sources ▪ Managing/maintaining a file system both electronic and hard files ▪ Managing and developing office systems ▪ Experience of arranging meetings at various locations ▪ Preparing presentation material ▪ Proof reading skills ▪ Handling highly confidential and sometimes contentious / sensitive information. ▪ Understanding of the NHS.
- Experience of working in a busy complex environment
- Experience of using Microsoft Office packages (including MS Teams)
Desirable criteria
- Experience of working in a large complex organisation.
Language Skills
Desirable criteria
- Welsh Speaker (Level 1)
Employer certification / accreditation badges
Applicant requirements
Welsh language skills are desirable
Documents to download
Further details / informal visits contact
- Name
- Donna Robson
- Job title
- Pharmacy Site Manager
- Email address
- [email protected]
- Telephone number
- 01970 635733
- Additional information
Llinos Strange
Dispensary Manager
01970 635733
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