Job summary
Employer heading
Medical Education Administrator
Band 3
Our Hywel Dda values reflect who we are and how we behave. We continuously work together to be the best we can be as we strive to develop and deliver excellent services, putting people at the heart of everything we do. Throughout our recruitment process you will be asked to think about how you would demonstrate these values in the way that you work with us.
If you are registered Health Care professional considering relocating to the Hywel Dda area in West Wales please don’t hesitate to contact our recruitment campaigns team directly via [email protected]
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Please be advised that there is a temporary top up for Bands 1,2 and 3 to reflect the incorporation of the top up to the living wage of £12 per hour - £23,465 per annum. This temporary top up will be in place until the annual pay uplift for 2024/25 is confirmed.
Hywel Dda University Health Board reserve the right to close vacancies after 24 hours if a large number of suitable applications are received. We encourage early applications to ensure consideration for a post.
Job overview
An exciting opportunity has arisen for an experienced administrator to join the busy Medical Education Team at the Medical Education Centre, Hafan Derwen, St David’s Park, Carmarthen.
We are seeking an enthusiastic, hardworking and friendly individual to provide comprehensive administrative support. The appointee will need to be able to demonstrate effective organisational, communication and time management skills.
Main duties of the job
Acting as one of the main points of contact for doctors and other visitors to the Medical Education Centre.
Supporting the day to day operation of the centre including booking and setting up rooms for teaching and other activities, along with general housekeeping.
Facilitating and overseeing the development of various teaching and learning programmes.
Supporting the organisation of educational events which take place at the centre.
Maintaining up to date contact lists for all trainees and trainers based in Mental Health and Learning Disabilities.
Ensuring that the systems in place for recording teaching attendances are kept up to date.
Other general administrative tasks such as; answering the phone; photocopying; scanning etc.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
Working for our organisation
Hywel Dda University Health Board is the planner and provider of NHS healthcare services for people in Carmarthenshire, Ceredigion, Pembrokeshire and its bordering counties. Our 11,000 members of staff provide primary, community, in-hospital, mental health and learning disabilities services for around 384,000 people across a quarter of the landmass of Wales. We do this in partnership with our three local authorities and public, private and third sector colleagues, including our volunteers, through:
Four main hospitals: Bronglais General in Aberystwyth, Glangwili General in Carmarthen, Prince Philip in Llanelli and Withybush General in Haverfordwest;
Seven community hospitals: Amman Valley and Llandovery in Carmarthenshire; Tregaron, Aberaeron and Cardigan in Ceredigion; and Tenby and South Pembrokeshire Hospital Health and Social Care Resource Centre in Pembrokeshire;
48 general practices (four of which are managed practices), 47 dental practices (including three orthodontic), 99 community pharmacies, 44 general
ophthalmic practices (43 providing Eye Health Examination Wales and 34 low vision services) and 17 domiciliary only providers and 11 health centres;
Numerous locations providing mental health and learning disabilities services;
Highly specialised and tertiary services commissioned by the Welsh Health Specialised Services Committee, a joint committee representing seven health boards across Wales.
Detailed job description and main responsibilities
You will be able to find a full job description and person specification attached within the supporting documents.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.
The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held on 20th August 2024
Person specification
Qualifications and Knowledge
Essential criteria
- Educated to Level 3 standard eg A levels/NVQ 3 etc
- Knowledge of the range of administrative and clerical procedures
Desirable criteria
- Educated to Diploma Level
- Knowledge of the Medical Education process in the Health Service environment
Experience
Essential criteria
- Experience of working in a busy office environment
- Experience of organising events and projects
- Experience of working with IT systems ie databases, Excel, PPT, Teams and other systems
- Experience of priority setting
Desirable criteria
- Experience of working in an educational environment
- Experience of working in the NHS
- Experience of working with MS Teams
Language skills
Desirable criteria
- Welsh Speaker. Level 1 Full details around the expectations associated with Level 1 may be found at the bottom of this page
Other
Essential criteria
- Flexible with working hours
- Ability to travel between sites in a timely manner
- Ability to facilitate and attend meetings outside of the normal working day
Applicant requirements
Welsh language skills are desirable
Documents to download
Further details / informal visits contact
- Name
- Catrin Jarman
- Job title
- Medical Education Manager
- Email address
- [email protected]
- Telephone number
- 01267 283091
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