Job vacancy: Administration Supervisor / PA - Dermatology, Mid Cheshire Hospitals NHS Foundation Trust, Crewe

Job summary

Main area: Dermatology
Grade: Band 4
Contract: 18 months (fixed term 18 months)
Hours: Part time - 22.5 hours per week
Job ref: 412-DCSS-6967469

Employer: Mid Cheshire Hospitals NHS Foundation Trust
Employer type: NHS
Site: Leighton Hospital
Town: Crewe
Salary: £26,530 - £29,114 pa
Salary period: Yearly
Closing: 17/04/2025 23:59

Administration Supervisor / PA - Dermatology

Band 4

Detailed job description and main responsibilities

You will be responsible for a wide range of medical secretarial and admin duties and will provide administration support for the clinical team which includes answering phones and emails, medical audio typing, diary management and monitoring of departmental/trust targets including letter turnaround times and RTT as well as monitoring histologies in this supervisory role.

You will be organising meetings as well as producing and circulating minutes of meetings as required. You will also be able to cope with interruptions whilst in periods of concentration and be able to manage conflicting priorities.

You will be line managing a team of APA's with regards to Motiv8's and return to works.

Person specification

Skills

Essential criteria

Supervisory skills/training Advanced ECDL or equivalent

Desirable criteria

Understand and manage health records/waiting lists/ICS computer systems/Staff training/work based learning skills

RSA Audio typing or equivalent

Essential criteria

Significant Medical secretarial experience/A&C 4 equivalent experience relevant to the post

Desirable criteria

RSA 3 typewriting or equivalent experience

Knowledge

Essential criteria

RTT validation experience

Desirable criteria

At least 2 years RTT experience

Previous Experience

Essential criteria

Supervisory skills/training Advanced ECDL or equivalent

Desirable criteria

Excellent verbal and written communication skills, ability to write detailed and accurate reports

Key Messages

· Please let us know if you require an adjustment to our recruitment process.

· All correspondence will be sent via the email address you have registered as your TRAC account.

· Selection is based on the Trust's values, and the criteria outlined in the Job Description for the role.

· Employers have a legal responsibility to ensure that their employees have a “right to work” in the UK. Mid Cheshire Hospitals NHS Foundation Trust hold a Sponsor Licence, which means that we MAY be able to sponsor you IF the role meets the UK Government requirements for sponsorship. Not all NHS roles are eligible for sponsorship. To be eligible for sponsorship, the role must be in an eligible occupation code and must meet the skill level and the minimum salary threshold (usually £38,700 per year for Skilled Worker or £23,200 for Health Care Worker Visa). You can find more information on the Government website.

· Staff recruited from outside the NHS will usually be appointed at the entry point (bottom) of the pay band.

· Appointments are subject to a 6-month probationary period. LED Doctors are subject to a 3-month probationary period.

· Please provide a contact email address for referees when you submit your application. We will not request any references until after you have been made a formal job offer.

· You will be required to pay for your DBS disclosure (where the post requires one). This will be done via 3 monthly instalments from your pay. We encourage applicants to join and remain registered with the DBS update service.

· We do not reimburse travel to interview expenses.

· Some posts may have implications on existing NHS Pension Scheme arrangements. For further information please visit the NHS Pensions Agency website: https://www.nhsbsa.nhs.uk/nhs-pensions

· Secondments will be considered for fixed term positions when both parties agree. Candidates should seek approval from their current line manager before application.