Job summary
- Main area
- GS
- Grade
- Band 3
- Contract
- Permanent: N/A
- Hours
- Full time - 37.5 hours per week (Monday to Friday)
- Job ref
- 412-S&C-5807
- Employer
- Mid Cheshire Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- Vascular Team - Leighton Hospital
- Town
- Crewe
- Salary
- £22,816 - £24,336 pa
- Salary period
- Yearly
- Closing
- 12/07/2024 23:59
Employer heading
![Mid Cheshire Hospitals NHS Foundation Trust logo](https://static.trac.jobs/employer-logos/4148.png)
Assistant Personal Assistant - APA - General Surgery
Band 3
Job overview
We have an exciting new opportunity to join the Vascular team at Leighton Hospital.
The post holder will provide a comprehensive, quality, and confidential secretarial/administrative service to the Consultant team/clinical professional team in the absence of the PA.
The Assistant PA will be expected to organise their workload and co-ordinate their activities in conjunction with, and supervised by, the PA/ Support Manager/Service Manager to ensure that an efficient service is provided.
The post holder will be capable of the full administrative function within the team, and be able to step-in to fill gaps, to ensure continuity of services. It is essential that the post holder is able to exercise initiative suitable to the role, and is fully supportive to other colleagues in the administrative team.
Main duties of the job
- Provide a comprehensive secretarial/administrative service, organising and making arrangements, typing and distribution of documents and reports, recording information and filing, ensuring that all information and documentation is produced to expected standards of performance, and according to agreed timescales.
- Assist with managing diary commitments by liaising with others, internally and externally, ensuring that all the required preparation is accurate and available, and that all Consultants/clinical professional teams/others are briefed on any difficulties, problems or issues.
Working for our organisation
All staff at MCHFT have a responsibility to:
- Always act in accordance with professional Codes of Conduct and guiding documents
- Where applicable, always act in accordance with the Code of Conduct for NHS Managers,
- Maintain up to date skills and knowledge
- Maintain an awareness of patient led service issues
- Maintain a professional/personal portfolio
- Adhere to all Trust policy, procedures and guidelines.
- Adhere to Trust standards of behaviour and expected performance
- Comply with Infection Prevention and Control (IP&C) policies and procedures as appropriate to their role and responsibilities in their individual work setting. Staff are required to be personally accountable for their actions and be responsible for their own compliance in relation to IP&C polices, protocols or advice.
- Ensure they work in accordance with local procedures and report any issues which they consider to be a risk to the health and safety of themselves and/or others.
- Act in accordance with the Trusts values and behaviours
- Where applicable to participate in and provide data on the efficacy of treatment and specialties
Mid Cheshire Hospitals NHS Foundation Trust is looking to ensure that we provide equity of services across seven days of the week with a vision to achieve this goal by 2017. This post may be reviewed in line with this plan and in some cases an element of weekend working may be required
Detailed job description and main responsibilities
- Provide administrative support the secretary team.
- Typing of clinical letters using the Winscribe system - working knowledge and use of Winscribe essential.
- Closing of patient pathways and referrals - Knowledge of RTT pathways essential.
- Liaising with other departments/Consultants and other colleagues.
- Arranging OPD appointments..
- Patient contact/queries on the telephone.
- Working as a team member to ensure that targets are met.
Please see full job description.
Person specification
Teamwork
Essential criteria
- Team working is essential
Medical Typing experience
Essential criteria
- Experience of medical typing essential
Medical terminology is essential
Essential criteria
- Experience of Medical Terminology essential
Use of Databases
Essential criteria
- Experience of use of Excel databases
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Caroline Horrell-Nicholls
- Job title
- Support Manager
- Email address
- [email protected]
- Telephone number
- 01270 612357
If you have problems applying, contact
- Address
-
Recruitment Team
Leighton Hospital
Middlewich Road
Crewe
Cheshire
CW1 4QJ
- Telephone
- 01270 904488
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