Job vacancy: Medical Education Administrator, Mid Cheshire Hospitals NHS Foundation Trust, Crewe

Job summary

Main area: Medical Education Administration
Grade: Band 3
Contract: Permanent
Hours: Full time - 37.5 hours per week
Job ref: 412-CORP-70159

Employer: Mid Cheshire Hospitals NHS Foundation Trust
Employer type: NHS
Site: Mid Cheshire Hospitals Trust
Town: Crewe
Salary: £24,071 - £25,674 pa, pro rata
Salary period: Yearly
Closing: 06/09/2024 23:59

Medical Education Administrator

Band 3

Detailed job description and main responsibilities

Job Description:

• To be the first point of contact for Medical Education Learners on hospital placements / rotations to offer support, advice and guidance and to answer any queries. To take the lead in all aspects of the administration that underpins an individual Medical Education Programme.

• Organise and facilitate a comprehensive Teaching programme. Liaising with different groups of staff to ensure teaching programmes meet the curriculum requirements for Junior Doctors or universities’ Minimum Standards for education.

• Organise and monitor educational activity for Medical Students by arranging hospital placements or confirming Junior Doctor rotations with clinical divisions.

• Production of registers and collation of attendance data for the teaching programme. Liaison with Hospital Department Service Leads or Universities regarding absences.

• Collation of evaluation and production of feedback summaries for the Teaching Programme.

• Preparation and organisation of induction programmes for Medical Education Leaners who start their clinical placements / rotations at the Trust.

• Liaison with the Regional Schools, Lead Employer, Universities and Medical Resourcing to answer queries regarding Medical Education Programmes.

• Use of Trust, University and School IT system/ePortfolios to input Medical Education Learner data and timetables accurately and efficiently.

• Maintain and update databases.

• Maintain records of attendance and assessments, ensuring appropriate information is available on request and any outstanding assessments are chased.

• Offer administration support to the Senior Medical Education staff and Education Fellows as appropriate.

• Room set up as required within the Postgraduate Medical Centre and use of AVA equipment including the loading of presentations and use of projectors.

• Work as part of a team with the other Medical Education Administrators to ensure administration and facilitation of all Medical Education Learner Programmes are covered, answering telephone and email queries and correspondence regarding medical education.

• General office duties relating to all areas of medical education.

• To be able to work on own initiative, and to undertake ad hoc projects as required, including any follow up action arising out of the above.

Person Spec;

NVQ Level 3 qualification or equivalent.
GCSE Maths and English (grade C or above), or equivalent qualifications.
Proficient in computer skills including Microsoft Office.

For full details, please see the Job Description. Contact Jack Fairhall, Medical Education Manager for a discussion regarding the role.

Person specification

Qualifications

Essential criteria

NVQ3

Skills

Essential criteria

Communication, Organisation and Team Working

Experience

Essential criteria

Proven record of administering programmes and projects previously

Employers have a legal responsibility to ensure that all employees have the right to work in the UK.

If you intend to seek permission to work in the UK via a Skilled Worker visa, please be aware that the UK Government set requirements that must be met (such as a minimum salary requirement and being skilled to a certain level). Not all NHS roles are eligible for sponsorship for Skilled Worker visas.

We recommend that you use the information on the Home Office website to check if this role will be eligible.

Key Messages

• Please let us know if you require an adjustment to our recruitment process.

• We are a flexible working employer, so please talk to us about any flexible working requirements.

• All correspondence will be sent to the email address you have registered as your TRAC account.

• Recruitment is based on the Trust's values and behaviours and the criteria outlined in the Job Description for the role.

• Secondments will be considered for fixed term positions when both parties agree. Candidates should seek approval from their current line manager before application.

• Appointments are subject to a 6 month probationary period.

• LED Doctors are subject to a 3 month probationary period.

• Please provide a contact email address for referees. We will not request references until after you have been made a formal job offer.

• You will be required to pay for your DBS disclosure (where the post requires one). This will be done through installment from your payroll.

• We do not reimburse any travel to interview expenses.

• Some posts may have implications on existing NHS Pension Scheme arrangements. It is your responsibility to assess the potential impact that the post may have on your NHS Pension arrangements. For further information please visit the NHS Pensions Agency website: https://www.nhsbsa.nhs.uk/nhs-pensions

• International applicants can find guidance here: https://www.mcht.nhs.uk/work-us/international-candidate-guidance