Job summary
- Main area
- Administration
- Grade
- NHS AfC: Band 5
- Contract
- Secondment: 12 months
- Hours
- Full time - 37.5 hours per week
- Job ref
- 370-ADM5COR-873-A
- Employer
- Warrington and Halton Teaching Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- Warrington Hospital
- Town
- Warrington
- Salary
- £29,970 - £36,483 Per Annum
- Salary period
- Yearly
- Closing
- 10/01/2025 23:59
Employer heading
Integration Project and Team Support Officer
NHS AfC: Band 5
Job overview
Warrington and Halton NHS Hospitals and Bridgewater Community Healthcare NHS Foundation Trust have agreed to work as one to improve healthcare services for our communities.
By coming together, we will deliver new models of care, with the continued involvement of a wide range of partners, including primary care, local authorities and people with lived experience. We want to provide care as close to home as feasibly possible and focus significantly on improving population health and reducing health inequalities.
Warrington and Halton need strong and resilient clinical services, and our healthcare system must be sustainable for the future. We know that we can achieve more together for our population, staff and stakeholders.
A programme has been established to lead the integration and this post will provide support for the projects and integration team.
Main duties of the job
This post will provide project management and administrative support
for the Warrington and Halton integration programme and Strategy
team. This is a wide-reaching programme aiming to deliver better care
together by providing improved clinical sustainability, optimal patient
pathways and enhanced opportunities to develop a sustainable
workforce and estate
The programme currently has 7 workstreams:
Corporate Services
Clinical and Operational Services
Digital
Finance
Estates
Workforce
Communications
Working for our organisation
Warrington and Halton Teaching Hospitals NHS Foundation Trust is a caring and compassionate organisation that is both ambitious and innovative. We are committed to delivering the best outcomes for our patients and providing a positive experience of our staff. We aspire to be outstanding for our patients, our communities and our staff and are committed to being a great place to receive healthcare, work and learn.
Straddling the neighbouring boroughs of Warrington and Halton we are part of the Cheshire and Merseyside Integrated Care system. Our hospitals are ideally situated to meet the growing healthcare needs of the 330,000 population of these boroughs.
Warrington Hospital is home to our emergency, critical care and maternity services, Halton Hospital is focused on elective procedures and the Runcorn Urgent Treatment Centre, although many services are offered at both sites and in community hubs.
A CQC-rated ‘good’ organisation with ‘outstanding’ features, we are working towards university hospital status, having achieved teaching hospital status in 2019.
We employ nearly 5,000 people from over 80 nationalities, striving to be a diverse, inclusive employer and recognised leader in equality. We support flexible working, welcoming flexible applications. Proud of our many accreditations, we are embedding an anti-racist approach in all we do.
This is a unique and exciting opportunity to work for a dynamic and
forward-thinking team, on a hugely important programme of work that
will shape the organisation and the health outcomes of local
communities.
For further information about the roles please contact Stephen Bennett
on [email protected] or Hayley Heard on
[email protected]
Detailed job description and main responsibilities
Main tasks and responsibilities
Project Support:
1. Work with project/programme leads to maintain key programme and project documentation and files.
2. Work closely with the Integration Team to manage reporting expectations and deadlines.
3. Work closely with the Integration Team to coordinate and disseminate key project information.
4. Work closely with the Integration Team to ensure project governance pathways and structures are being followed and maintained.
5. Lead on scheduling, administrating and noting project meetings, including paper/document collation and circulation.
6. Establish and maintain positive relationships with project members.
7. Ensure essential communications with key stakeholders are proactively managed.
8. Provide support to project/programme managers on preparing status reports, risk and issue logs, and follow up on outstanding actions.
9. Develop, implement and manage online filing system for project documentation.
10. Use Word, Powerpoint and Excel to assist in producing materials to support project/programme delivery.
Team Administration:
1. Manage administrative support for the team including organising meetings, workshops, agenda preparation, paper collation and distribution.
2. Maintain forward plan of internal and external meetings, recording requirements of materials/papers to be produced and ensuring they are produced and supplied in a timely manner.
3. Maintain a central repository of relevant local, regional and national strategies and documents, and relevant publications and reports.
4. Maintain database of stakeholders and supporting information.
5. Manage requisitions and orders on behalf of the Strategy Team.
Professional Development and Other:
1. Set and maintain the highest personal and professional standards.
2. Comply with the Corporate Governance structure, in keeping with the principles and standards set out by the Trust.
3. Maintain probity and manage Trust resources in a manner that represents appropriate use of public monies.
4. Be aware of and follow all Trust infection control guidelines and procedures relevant to their work, and participate in associated mandatory training and updates.
5. Maintain personal and professional development to meet the changing demands of the job, participate in appropriate training activities.
6. Keep up-to-date with relevant guidance and publications relevant to programmes and projects.
7. And any other duties appropriate to the role.
This job description outlines the current main responsibilities of the post. However, the duties of the post may change and develop over time and this job description may, therefore, be amended in consultation with the post holder.
Person specification
Experience
Essential criteria
- Previous experience working in a programme/project support environment
- Previous administration experience
Desirable criteria
- NHS project or programme experience
- Budgetary management experience
Qualifications
Essential criteria
- Degree level or equivalent
Desirable criteria
- Project management qualitifcation
Skills
Essential criteria
- Excellent written and verbal communication
- Able to establish and maintain robust administrative systems
Desirable criteria
- Understanding NHS targets and strategies
Employer certification / accreditation badges
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Documents to download
Further details / informal visits contact
- Name
- HAYLEY HEARD
- Job title
- Deputy Director of Strategy and Partnerships
- Email address
- [email protected]
- Telephone number
- 07712297763
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