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Job overview

The Rota Administrator will co-ordinate the medical staffing rotas within the Emergency Department, whilst working in a supportive environment.  The role has been developed to improve and support the working lives of our clinical team with respect to the following:

• Rota management
• Rostered opportunity to attend education events to meet their training requirements.
• Registrar/Junior Doctor rotations

To work independently utilising own skills and initiative, in an organised, efficient, and effective manner, in order to prioritise own workload.  Post holder is expected to be flexible in their approach to meet the needs of the service.

Work areas will include:

• Provide comprehensive administrative support for the production and running of the medical rota’s within the Emergency Department, under the guidance and with support of the CBU Assistant Manager.  
• Provide a high level of customer service.

Main duties of the job

• To support the production and maintenance of the medical staff rotas for the Emergency Department, ensuring that they are compliant with SDT, shift patterns and BMA rules.
• To support the design, production and monitoring of rota templates when required ensuring compliance with regulations, bandings and enhancements.
• Produce and maintain live working medical rotas with the electronic software system, updating with live swaps, locum doctor shifts and names of booked doctors covering vacancies.
• Work with resourcing to produce work schedules for new starter trainee doctors and produce bespoke LTFT work schedules.
• Distribute rotas to all new starters and training doctors ensuring that the New 2016 Junior Doctor Contract standards are met.
• To support the production and maintenance of Medical rota’s within the Emergency Department.
• To support the amendment of rotas in a timely manner to reflect leave, swaps, sickness absence and any other reasons requiring amendment of rotas.
• To support the identification of any shift gaps in the rotas and reporting of such gaps to line manager/CBU triumvirate in a timely manner to maximise the chances of obtaining appropriate cover. Advising CBU Managers and Clinical Directors on rota issues and HR issues to ensure that patient care is not compromised.

Working for our organisation

Warrington and Halton Teaching Hospitals NHS Foundation Trust is a caring and compassionate organisation that is both ambitious and innovative. We are committed to delivering the best outcomes for our patients and providing a positive experience of our staff.  We aspire to be outstanding for our patients, our communities and our staff and are committed to being a great place to receive healthcare, work and learn.

Straddling the neighbouring boroughs of Warrington and Halton we are part of the Cheshire and Merseyside Integrated Care system.  Our hospitals are ideally situated to meet the growing healthcare needs of the 330,000 population of these boroughs.

Warrington Hospital is home to our emergency, critical care and maternity services, Halton Hospital is focused on elective procedures and the Runcorn Urgent Treatment Centre, although many services are offered at both sites and in community hubs.

A CQC-rated ‘good’ organisation with ‘outstanding’ features, we are working towards university hospital status, having achieved teaching hospital status in 2019.

Our workforce of nearly 5,000 across both sites comprises more than 50 nationalities. We strive to be an equal, diverse and inclusive employer, which is recognised as a pioneer in its equality, diversity and inclusion work. The Trust is proud to have achieved numerous external accreditations and is working towards achieving the Anti-Racist Organisation Framework, recognising the importance of anti-racism in all that we do.