Job summary
- Main area
- Administrator
- Grade
- Band 3
- Contract
- Permanent
- Hours
- Full time
- Part time
- Job ref
- 373-SMH2285
- Employer
- Cheshire and Wirral Partnership NHS FoundationTrust
- Employer type
- NHS
- Site
- Springview Hospital
- Town
- Wirral
- Salary
- £24,071 - £25,674 per annum pro rata
- Salary period
- Yearly
- Closing
- 10/02/2025 23:59
Employer heading
Administrator
Band 3
Job overview
We are pleased to share an opportunity for a permanent Administrator to join our highly progressive Acute Mental Health Team. This post is full time.
We are looking for an enthusiastic, and resourceful individual with a can-do approach to join our team. You should possess a commitment to team working and a desire to deliver excellent standards of work. The successful candidate would be joining a fantastic team who support each other and strive to deliver an exceptional service for our patients and would be the first point of contact for our patients and therefore maintain a calm and professional approach to our visitors and patients
We aim to provide the highest standards administrative support services to our colleagues across the west locality to maintain health, safety and, most importantly wellbeing of the people in our area.
We want all staff members to develop their skills through training and development opportunities.
Main duties of the job
The successful candidate will be expected to provide a comprehensive administration service including Reception, diary, and appointment management, undertake typing of correspondence, assist where applicable with reports, agenda, and minute taking in the absence of the Team Secretary.
The successful candidate be responsible for co-ordinating the administration of inputting referrals on to our clinical system and maintaining the retrieval of information from relevant databases and to assist in the preparation of statistical, audit information on time limited projects as requested.
Liaise with GPs, Social Workers and other agencies responding to queries appropriately always ensuring confidentiality.
The successful candidate will answer the main phone line into the team, signposting calls appropriately, whilst demonstrating compassion and maintaining professional boundaries with callers.
The successful candidate will also be expected to organise and prioritise their own workload daily to ensure that time deadlines are met, and that urgent work is accommodated.
This is a rewarding and varied role and applicants must be able to demonstrate a high level of expertise in typing and keyboard skills, excellent communication skills are essential. The successful candidate will also be expected to provide cross cover for administration colleagues as and when required.
Working for our organisation
CWP provides health and care services for local people, including mental health, learning disability, community physical health and all-age disability care – including the provision of three GP surgeries.
Our aim is to help people to be the best they can be, adopting a compassionate, person-centred approach to everything we do. We were recently rated as Outstanding for Caring by the Care Quality Commission with a Good rating overall.
We offer a variety of roles at all levels, so whether you are just starting out in your career or looking to use your skills and experience in a new role, CWP is the right employer for you.
CWP are committed to making our recruitment practices as inclusive as possible for everyone. We are committed to promoting equality and diversity and developing a culture that values differences.
To support this, we offer up to three weeks induction, dependent on role, with our Prepare to Care programme for all new starters. This programme welcomes you to CWP and provides you with information and training to support you in your role.
We welcome applications from people who have direct experience of accessing our services.
Detailed job description and main responsibilities
Please download a copy of the job description for full details.
Recruitment selection processes are based on competence (see Person specification) and values.
CWP recruits people that can demonstrate the Trust’s Values and Behaviours in their everyday life. Therefore, if you are invited to interview, you will be undertaking a Values Based Interview/Assessment, which explores not only what you do but how and why you do it.
Before applying, we encourage you to review the Trust’s Values and Behaviours which are ‘the 6 Cs’ Communication, Competence, Courage, Care, Compassion and Commitment. The supporting information section in your application should therefore reflect your understanding of the Trust’s Values and associated behaviours. You will be expected to provide us with examples from work experience and/or personal life which demonstrate these values through your behaviour.
An applicant guide to help and support you through your recruitment journey can be accessed at the bottom of this page. Further help and support for completing your application can be accessed via our website https://www.cwp.nhs.uk/completing-application-guidance. If you need any further guidance to help you complete your application, contact our recruitment team via email – [email protected] or by calling 01244 393100.
If you have a disability that meets the definition set out in the Equality Act 2010, and you can show that you meet the ‘essential’ criteria described in the person specification for an available position, please answer ‘YES’ to the question: ‘Do you wish to be considered under the Guaranteed Interview Scheme?’
Please inform the team if you have any special support needs to be considered as part of the interview and selection processes.
CWP is proud to be an accredited Veteran Aware organisation helping to provide and share best practice in NHS care for our armed forces community. As a veteran aware organisation, CWP is committed to delivering on the principles of the Armed Force Covenant and has a ‘Silver’ award with the MOD Defence Employer Recognition Scheme (DERS).
The trust offers a Guaranteed Interview Scheme to any armed forces community applicants who meet the essential criteria for the post and encourages applications from armed forces reservists or cadet force adult volunteers.
Please note applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment. You are encouraged to enrol for the DBS Update Service. A small annual fee of £16 per year applies.
New entrants to the NHS will commence on the minimum of the scale stated above.
Applicants are advised to apply early as if a large number of applications are received for this post we reserve the right to close the vacancy prior to the advertised date.
If you experience any technical difficulties or need help when making an application please contact our Recruitment Team on 01244 393100.
Good luck with your application. We hope to welcome you to Team CWP very soon.
Person specification
Qualifications
Essential criteria
- Evidence of good typing skills e.g. RSA 111/NVQ level 111 in an admin related subject or equivalent
- Educated to an appropriate standard of English Language to undertake the job role
Desirable criteria
- ECDL
Knowledge and Expertise
Essential criteria
- Working knowledge of software programmes e.g. Microsoft office applications
- Knowledge and understanding of confidentiality
- Organisational skills and the ability to prioritise work, meet deadlines, and use own initiative
- Managing workload and able to act independently
- Clear and accurate written and verbal communication skills
Desirable criteria
- Audio typing experience
- Minute/note taking experience
- Clear and accurate written and verbal communication skills
Experience
Essential criteria
- Experience of providing secretarial/administrative duties
Desirable criteria
- Experience of working in a health environment
- Experience of working as part of a team in an office environment
- Experience of processes and procedures within this service area
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Annette Allan or Anna Commander
- Job title
- Resource Hub Manager
- Email address
- [email protected]
- Telephone number
- 0151 343 5562
- Additional information
If you consider yourself Neurodivergent and need help to complete your application form, please contact [email protected] or telephone 01244 393100
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