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Job overview

This post is for internal candidates to South Tees Hospitals NHS Foundation Trust or the North Tees and Hartlepool NHS Foundation Trust.

If you are not currently employed by these trusts your application will not be reviewed and automatically rejected at shortlisting stage. Please be aware of this when submitting your application.

An opportunity has arisen to join a team of Executive Assistants (EAs) and Personal Assistants (PA)s who support the Group Executive Directors and Site Leadership Teams across the Group.  

The post will be required to work flexibly across the two Trusts (North Tees & South Tees).

This opportunity comes at an exciting time as we form our new Executive Support Team.

The role offers a fast-paced environment and a unique perspective into the workings of the Group. We are therefore keen to recruit dynamic, proactive and engaging members to this team - who together form the expert administrative resource that ensures our Group Executive Director and Site Leadership teams have the requisite support to facilitate the smooth-running of their diaries, meetings and wider commitments/engagements.

The role will report to the Team Leader on a day-to-day basis.

Interviews will take place on 26 July 2024.

Please note that this vacancy will close when we receive sufficient completed applications.

Main duties of the job

The following outlines the post holder's key responsibilities (this list is not exhaustive and to the post holder will be expected to undertake other tasks):

• Complex diary management, working with internal and external colleagues to arrange meetings and appointments.
• Inbox management for the relevant Director recognising and flagging urgent correspondence and, where appropriate, responding to incoming emails.
• Developing and implementing effective systems and strategies to manage the activities and workload .
• Executive level meetings management. This will include the scheduling of meetings, preparation of agenda, call for papers, taking and writing up minutes of the meeting and following up on actions.

Working closely with the Executive Assistant Team to ensure a seamless and effective service to the wider Executive Director and Site Leadership Teams.

Working for our organisation

Leadership and Improvement Training

South Tees Hospitals NHS Foundation Trust offers leadership and improvement training to all new staff to the Trust; this training programme has been designed to support our leaders in developing their understanding of leadership and management skills.  You will be expected to attend the New and Aspiring leaders programme, and the Foundation Quality Improvement Programme that the Trust delivers. After you complete this one and a half day of training you will be able to explore further leadership and improvement training opportunities, we offer further in-house courses and bitesize programmes and leadership apprenticeships at level 3,5 and 7.