Job vacancy: Secretarial Admin Team Leader, South Tees Hospitals NHS Foundation Trust, Middlesbrough

Job summary

Main area: Medicine & Emergency Care Services
Grade: Band 4
Contract: Secondment: 18 months (Also available on fixed term 18 month contract)
Hours: Full time - 37.5 hours per week (Monday to Friday)
Job ref: 328-UE-6181972

Employer: South Tees Hospitals NHS Foundation Trust
Employer type: NHS
Site: The James Cook University Hospital
Town: Middlesbrough
Salary: £25,147 - £27,596 Per annum
Salary period: Yearly
Closing: 04/07/2024 23:59

Secretarial Admin Team Leader

Band 4

Detailed job description and main responsibilities

Details of the full job description and person specification are available to view when you click to apply for the vacancy and click on the ‘about this job’ link and the documents will be attached at the bottom of the screen.

Person specification

Knowledge and Skills

Essential criteria

Excellent communication and interpersonal skills
Excellent planning, prioritisation and organisational skills
Understanding of clerical processes

Desirable criteria

Trust experience; knowledge of STHFT policies and procedures
Experience in a clinical setting Knowledge of hospital patient administration system
Knowledge of medical terminology

Experience

Essential criteria

Secretarial and administrative experience
Extensive use of Office and Outlook, including word, excel and powerpoint, e-mail and internet

Desirable criteria

Healthcare / NHS Trust experience
Previous experience working within a team

Qualifications

Essential criteria

Knowledge of a full range of secretarial procedures equivalent to NVQ3 or RSA3 plus working knowledge of medical terms (equivalent to AMSPAR), organisational policies and procedures and knowledge and experience to deal with non-routine issues such as problem solving associated with the task remit of a medical secretary

Desirable criteria

Medical Terminology qualification or equivalent level of working experience with medical terminology

Disclosure and Barring Checks (DBS)
It is now the policy of South Tees Hospitals NHS Foundation Trust that all successful candidates who are new to the Trust who require DBS clearance for the post they have been offered, are required to pay the cost of their DBS. The method of payment for this is via salary deduction from your first month's pay.

Equality, Diversity and Inclusion
South Tees Hospitals NHS Foundation Trust is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. We welcome applications from the Black and Minority Ethnic (BAME) Network; LGBT+ Network; Disability and Long-Term Health Conditions Network, Faith Network, Childless not by Choice Network and the Menopause Support Group.

As an inclusive employer, we are here to support you.

If you have any special requirements to help you with your application, email our team at [email protected]

The Trust encourages and supports all applicants to be fully vaccinated against both COVID19 and influenza.

Please be aware, there are occasions where some vacancies may close prior to the closing date advertised. This will only happen where sufficient applications are received AND will be made evident on the job advert.

Please note if you are successfully shortlisted, we will contact you via the email address that you have applied from so please ensure you check your emails regularly.

Existing employees of South Tees NHS Foundation Trust currently on the Redeployment Register, who meet the essential criteria for this post, will be shortlisted and interviewed prior to all other applicants.

IMPORTANT - Please ensure you read the 'Guidance Notes for Applicants' document attached to this advert before you start to complete your application form.

This document provides detailed advice regarding the completion of your application form.

The guidance document also provides in detail what identification and certificates you must provide at interview should you be shortlisted.

As part of our pre-employment screening process, all applicants are required to provide references from their last continuous 3 year employment and/or training/education. The referees MUST be a Line Manager/Supervisor. Applicants are requested to ensure email addresses for all referees are included on their application form. Personal references and references from colleagues are not acceptable.

Unfortunately we are unable to respond to all applicants and those who are not contacted within six weeks of the closing date should assume that their application has been unsuccessful.