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Job summary

Main area
200145 CIC Medical Procedures Unit
Grade
NHS AfC: Band 3
Contract
Permanent
Hours
Full time - 37.5 hours per week (08.00-16.00 Mon-Fri (unit may in future be open at weekends))
Job ref
262-A-24-6367800
Employer
North Cumbria Integrated Care NHS Foundation Trust
Employer type
NHS
Site
Medical Procedures Unit (MPU) Cumberland infirmary
Town
Carlisle
Salary
£22,816 - £24,336 per annum
Salary period
Yearly
Closing
Today at 23:59

Employer heading

North Cumbria Integrated Care NHS Foundation Trust logo

Administrator Medical Procedure Unit (MPU) CIC

NHS AfC: Band 3

Job overview

Band 3 Administrator  working in the Medical Procedures Unit (MPU) within the Cumberland infirmary under the Community & Out of hospital Care Group.

The Community & Out of hospital  ICC Care group provides a range of adult community health services to people living within North Cumbria. 

Main duties of the job

As an administrator you will  carry out delegated tasks to optimise the flow of patients through the dept.  You will liaise closely with all referring specialities from within the Trust.   

Provide a secretarial service including scanning onto EMIS, word processing, filing and photocopying. Ensure outgoing correspondence is correct.

Open and action correspondence and respond accordingly.

Maintain the unit’s electronic appointment book and arrange future appointments on EMIS.

Admit and discharge patients on PAS/WebV 

Working for our organisation

At NCIC, we have an ambition to deliver outstanding healthcare services to the population of North Cumbria.  The Trust is committed to creating a centre of excellence in providing rural and remote healthcare and provides a wide range of community and acute services throughout our county.

 

Our 5 key principles demonstrate our belief in the delivery of ‘safe, high quality care every time’:

·       Being a clinically led organisation

·       Quality and safety at the heart of our Trust

·       A positive patient experience every time

·       A great place to work

·       Managing our money well

 

As an organisation we are serious about supporting a diverse workforce that reflects our local community and are very much focused on being an inclusive and compassionate place to work.

 

Across the North East and North Cumbria we are working together to deliver our ambition to be the greenest region in England by 2030. All staff are expected to support sustainability.

Detailed job description and main responsibilities

Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.

 

Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL).  Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment. Any applicants who do not meet the eligibility criteria will not be progressed.

 

If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview.

 

Relocation assistance may be available for successful applicants moving to the region for certain posts.  Please see our Policy for eligible vacancies.

 

  • Please ensure that you document evidence of meeting all the essential criteria in the supporting information.
  • If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.

Important Information

Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date.

For candidates applying using a Hotmail account or have strict firewall settings please ensure the following:

  • Junk Mail is checked regularly

Disclosure and Barring Service:

On 28 November 2020, the new Disclosure and Barring Service filtering rules will come into effect.

The changes mean that:

  • youth cautions, reprimands and final warnings will no longer be subject to automatic disclosure
  • the multiple conviction rule has been removed, meaning that if an individual has more than one conviction, regardless of offence type or time passed, each conviction will be considered against the remaining rules individually, rather than being automatically disclosed.

If you are unsure about whether you need to disclose certain criminal record information, free confidential advice may be sought from one of the charity bodies listed below. These bodies can advise you on what you are legally required to declare and may also be able to advise you on how you can disclose criminal record information to a prospective employer and your legal rights when doing so.

Nacro – Tel: 0300 123 1999, or email: [email protected]

Unlock – Tel: 01634 247350, email [email protected] or complete the online form on the Unlock website

The Trust is committed to safeguarding adults and children therefore if the post is subject to the Rehabilitation of Offenders Act (ROA) 1974 (Exceptions) Order 1975 (as amended) the successful candidate(s) will be subject to a criminal records check with the Disclosure and Barring Service (DBS). The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post:

Standard Check: £18 + Administration cost of £3.85 = £21.85. Deducted at £6.85 from 1st month salary and £5 deducted from salary over following 3 months.

Enhanced Check: £38 + administration cost of £3.90 = £41.90. Deducted at £11.90 from 1st month salary and £10 deducted from salary over following 3 months.

As part of the one of the largest employers in the UK NCIC future employees will have also access to the following benefits.

A lease car may be available for this position; further details will be provided upon appointment if applicable.

27-day holiday scheme rising to 33 after 10 years

Flexible working Scheme

Excellent opportunities for development

Competitive NHS Pension scheme

Access to NHS discounts with retailers and leisure companies

EAP (Employee Assistance Programme) a free, confidential counselling and information service to assist with personal or work-related problems

These schemes are subject to availability

Person specification

Qualifications

Essential criteria
  • GCSE English language (minimum C grade) or equivalent.
  • Typewriting / word processing RSA 2 or equivalent.
  • Essential IT skills (EITS) or equivalent.
Desirable criteria
  • Typewriting / word processing RSA 3 or equivalent.
  • NVQ 3 in administration or customer care.
  • EMIS/PAS experience.

Experience

Essential criteria
  • Operating word processing / computer packages.
Desirable criteria
  • Customer care.
  • Waiting list management.

Knowledge

Essential criteria
  • Requirements of the Data Protection Act, Freedom of Information Act, Access to Health Records and Defensible Documentation legislation, health and safety and their application in the workplace.
Desirable criteria
  • Medical terminology.
  • Microsoft Office.
  • PAS.

Skills & Aptitudes

Essential criteria
  • Effective communication and interpersonal skills, be able to remain calm and professional at all times.
  • Able to analyse complex facts or situations.
  • Able to use initiative appropriately within team environment.
  • Able to work without supervision.
  • Ability to organise and prioritise workload to meet deadlines.

Personal circumstances

Essential criteria
  • Enthusiasm.
  • Professionalism
  • Meticulous.
  • Able to negotiate.
  • Excellent communication skills.

Other requirements

Essential criteria
  • Willingness to develop skills

Employer certification / accreditation badges

Apprenticeships logoNo smoking policyPositive about disabled peopleAge positiveArmed Forces Covenant (Silver Award)Mindful employer.  Being positive about mental health.Disability confident employerBetter Health - SilverFair Train Silver StandardStep into health

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Fiona Sheridan
Job title
Lead Nurse
Email address
[email protected]
Telephone number
01228 616845
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