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Job overview

To provide comprehensive administrative support to the E Roster team as directed by the E Roster Manager, including system maintenance,  providing system advice and escalating of issues raised, use of the E Roster application, minute taking and follow up actions as required. Dealing with sensitive information, plus sensitive handling of enquiries when dealing with staff enquiries. To prioritise incoming business to meet service demands and to work on own initiative to support the E Roster team. 

This is an exciting opportunity to join the E Roster team as UHMBT work toward meeting NHS England and NHSi’s requirement that all of our clinical workforce will be electronically rostered. 

• 1 x full time (37.5 hrs) permanent contract
• 1 x part time (22.5 hrs) permanent contract
• Alternatively 2 x part time (30hrs)  contracts considered.

Main duties of the job

To provide a full administrative support service including typing of letters, departmental reports and presentations to meet designated deadlines 

To set up and maintain service databases and spreadsheets as appropriate to support the E Roster team and function 

To arrange and support meetings as requested by the E Roster Team. 

To order stock and stationery as required. 

To liaise with the clinical staff and external organisations with regard to diary management and organising meetings. 

To undertake general office duties including photocopying, filing and archiving 

To act on own initiative to contribute to the effective running of the E Roster service 

Review and update administrative procedures and systems 

To liaise with wider departmental administrative staff where necessary to ensure the work is coordinated in undertaking working practices 

Working for our organisation

We operate from three main hospitals-Furness General Hospital (FGH) in Barrow, the Royal Lancaster Infirmary (RLI), and Westmorland General Hospital (WGH) in Kendal, as well as a number of community healthcare premises including Millom Hospital and GP Practice, Queen Victoria Hospital in Morecambe, and Ulverston Community Health Centre. 

FGH and the RLI have a range of General Hospital services, with full Emergency Departments, Critical/Coronary Care units and various Consultant-led services. 

WGH provides a range of General Hospital services, together with an Urgent Treatment Centre, that can help with a range of non-life threatening conditions such as broken bones and minor illnesses. 

All three main hospitals provide a range of planned care including outpatients, diagnostics, therapies, day case and inpatient surgery. In addition, a range of local outreach services and diagnostics are provided from community facilities across Morecambe Bay.