Job summary
Employer heading
Cardiology Support Medical Secretary
Band 2
As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together.
Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.
With over 13,000 members of staff you can expect huge variety and new opportunities every day! Our staff go above and beyond and take pride in caring for our patients.
University Hospitals of Derby and Burton NHS Foundation Trust is fully committed to promoting inclusion, equality, diversity and human rights in employment and delivery of its services. The Trust is committed to providing an environment where all employees, patients, carers and visitors experience equality of opportunity by means of understanding and appreciating the value of diversity.
As a Trust we promote an inclusive environment and welcome applications from a diverse pool of talent and backgrounds. All individuals are valued and given every opportunity to succeed based on merit.
The Trust actively encourages applications from members of our Black, Asian and Minority Ethnic communities. These groups are under-represented in our organisation, and it’s important to us that our workforce reflects the diversity of our communities as much as possible.
The Trust is a Disability Confident Employer and committed to both employing and retaining people with disabilities. This commitment is to guarantee an interview for any candidate that has disclosed a disability under the Equality Act 2010 and who meets the essential criteria set out in the person specification. Reasonable adjustments under the Equality Act 2010 will be considered upon request.
Join us and help make a real difference to our Trust.
Here’s more about the role and what we’re looking for;
Job overview
An exciting & varied opportunity has arisen within Specialist Medicine Business Unit 2, at Queen's Hospital Burton site, for a person looking for development as a Support Medical Secretary to work 3 days a week. The successful candidate will be based in an office sharing with x2 consultants working 8hrs 45 minute days with a 30minute break, Monday to Wednesday i.e 08:15 to 16:00 (with a 30 min break), albeit, we can be flexible with a start and finish time between the hours of 08:00 & 17:00 ensuring you are supported with you training.
Main duties of the job
You will need to be an enthusiastic and motivated team player with excellent communication and organisational skills. You will also have the ability to prioritise your own workload effectively and have a willingness to learn.
The successful applicant will develop/have a broad range of administrative skills and in particular:
- Typing ability or qualification/experience - audio typing training available
- Standard level of IT literacy
- NVQ level II Customer Service or equivalent knowledge and skills
- Knowledge and understanding of a range of secretarial or administrative procedures
- Good communication & relationship skills are essential both face to face and via telephone
- Ability to work independently and as part of a team.
- Working knowledge of Microsoft Word, Digital Dictation and Lorenzo would be advantageous, although training will be provided.
- Apprenticeship Opportunity to support on the job learning is also available
Closing date of applications: 21 July 2024
Interview date: 2 August 2024
Working for our organisation
As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together
Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.
In return we will offer:
- Development opportunities, including both professional and leadership development
- On-going support through every step of the way from recruitment to when you join our team and beyond.
- A variety of other staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes
Key Facts about our Trust:
- We see on average 4810 OP appointments per day.
- We are the 4th busiest Trauma & Orthopaedic outpatients department in England – an average of 2077 per week.
- An average of 1115 patients are seen in A&Es across our network every day – 3rd largest in the country.
- Our hospitals admit an average of 195 emergency patients daily.
- Last year we undertook almost 33,700 planned surgical operations in our 57 operating theatres.
- We are one of only 7 Trusts nationally with more than 50 operating theatres.
- We carry out more than 140 elective procedures each working day.
Detailed job description and main responsibilities
Please see attached Job description and Person Specification. To apply please click APPLY FOR THIS JOB – this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account.
Following the recent update on UK immigration policy for those on a Health and Care Visa or Skilled Worker Visa, please click on the link to check your eligibility before applying for this post as we may be unable to provide sponsorship Impacts of the changes to the UK immigration policy | NHS Employers
Person specification
Knowledge, Training & Experience
Essential criteria
- A good standard of English to O level/GCSE (A-C grade) or equivalent
- IT Literate
- Audio/Typing qualification or experience
- Knowledge and understanding of a range of secretarial or administrative procedures
- Ability to work independently and as part of a team
Desirable criteria
- NVQ level II Business and Administration or equivalent knowledge and skills
Communication
Essential criteria
- Good Communication & Relationship skills
- To communicate routine information with members of the team, patients and carers
Desirable criteria
- Relays queries via the telephone from staff and patients
Analytical & Judgemental Skills
Essential criteria
- Ability to prioritise own workload effectively
Desirable criteria
- Ability to exercise judgment when dealing with enquiries/problems
Planning and organisational Skills
Essential criteria
- The ability to plan, organise and prioritise own workload and work to specified deadlines
- Flexible approach to workload
Desirable criteria
- Plan own letters for typing using the IT Digital Systems
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Claire Purcell
- Job title
- Lead Medical Secretary – Respiratory & Cardiology
- Email address
- [email protected]
- Telephone number
- 01283 593278
- Additional information
Tina Kent| Cardiology Senior Medical Secretary |Telephone: 01283 566333 Ext 3282 | Direct dial 01283 593282 | [email protected]
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