Job summary
- Main area
- Administration
- Grade
- NHS AfC: Band 3
- Contract
- Permanent
- Hours
- Full time
- Part time
- Job ref
- 166-ICD-6769248
- Employer
- Chesterfield Royal Hospital NHS Foundation Trust
- Employer type
- NHS
- Site
- Chesterfield Royal Hospital
- Town
- Chesterfield
- Salary
- £24,071 - £25,674 pa, pro rata
- Salary period
- Yearly
- Closing
- 07/12/2024 23:59
Employer heading
Pharmacy Administration Co-ordinator
NHS AfC: Band 3
Job overview
We are seeking enthusiastic and motivated person to join our admin team within the Pharmacy Department at Chesterfield Royal Hospital Foundation Trust. You will join a dedicated and enthusiastic administration team who support approximately 170 pharmacy staff working at CRH and Royal Primary Care. Applications are welcomed for anyone who likes to work with a large team of individuals and can support the needs of the department.
The Pharmacy Department at Chesterfield Royal Hospital is modern, pro-active, forward-thinking and well respected both locally and nationally. There is lost of variety within this role and we hope you will enjoy working with the team.
Main duties of the job
General administration duties relating to HR processes, payroll, recruitment, rostering, sickness etc.
Working for our organisation
Chesterfield Royal is North Derbyshire's only acute district general hospital, with 24 hour Emergency Department services. We're responsible for providing care and treatment to more than 400,000 people who live in our communities. We are modern, well-resourced and in commuting distance of Sheffield, Derby, Nottingham and close to the Peak District. The Care Quality Commission has rated the Trust as ‘Good’. Our vision is to be an outstanding provider of sustainable healthcare services, delivering the best possible care to our patients and being a great place to work for our people.
Detailed job description and main responsibilities
Pharmacy Services
- Manage the distribution of departmental correspondence.
- Ensure that Trust policies/procedures and department records are kept up to date including staff lists, essential training records etc.
- To co-ordinate the recruitment of new staff including advertising, organisation of interviews, reference requests, employment checks and the ordering of new uniforms etc.
- To manage departmental personnel files, co-ordinating hospital/departmental induction for new staff and terminations for leavers.
- To maintain records relating to annual leave, sickness absence, staff appraisal and mandatory training, ensuring that department targets are met.
- To maintain accurate records on the hospital e-rostering system, liaising with the e-rostering team when required.
- To co-ordinate the arrangement of formal sickness absence reviews, maintaining appropriate records.
- To undertake the ordering of sundry items via the Unit4 ordering system including renewal of subscriptions etc.
- To liaise with the hospital estates department regarding departmental maintenance matters.
Medicines Management Services
- Provide secretarial support and minute taking to the Trust Drug and Therapeutics Committee Thrombosis Subgroup and other pharmacy meetings as required.
- Support the clinical pharmacy team in the preparation of documents, reports, presentations etc.
- Co-ordinate meetings, catering, room bookings etc., as requested by the Chief Pharmacist and Head of Medicines Management or other staff as required.
- Maintain equipment and materials including departmental stationery, computer sundries etc
Person specification
Qualifications
Essential criteria
- numerate and literate
- GCSE (or equivalent) Maths and English
Desirable criteria
- RSA 3 word processing or equivalent
Experience
Essential criteria
- team working
- ability to prioritise work and deadlines
Desirable criteria
- experience of hospital pharmacy
- customer service
Skills
Essential criteria
- legible handwriting
- good organisational and communication skills
- keyboard and IT skills
- high level of attention to detail
- methodical approach to work
personal attributes
Essential criteria
- Ability to recognise limits of own knowledge and to refer accordingly
- Ability to suggest and implement new way of working
- Ability to communicate effectively with all levels of staff
- Excellent timekeeping
- Audio Typewriting Skills
- Able to co-ordinate a variety of duties that run simultaneously.
- Ability to work under pressure
Desirable criteria
- Evidence of self-motivation and self-direction
care values
Essential criteria
- care values
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Grace Gough
- Job title
- Chief Pharmacist
- Email address
- [email protected]
- Telephone number
- 01246512155
If you have problems applying, contact
- Address
-
Chesterfield Royal Hospital NHS FT
Calow
S44 5BL
Chesterfield
S44 5BL
- Telephone
- 01246512150
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