Job summary
- Main area
- Document Librarian / Management
- Grade
- NHS AfC: Band 5
- Contract
- Fixed term: 12 months (The contract may subsequently be extended if further funding is available.)
- Hours
- Full time
- Flexible working
- Job ref
- 996-ICB-4622-24
- Employer
- NHS Derby and Derbyshire ICB
- Employer type
- NHS
- Site
- NHS Scarsdale
- Town
- Chesterfield
- Salary
- £28,407 - £34,581 per annum, pro-rata
- Salary period
- Yearly
- Closing
- Today at 23:59
Employer heading
Digital Asset Librarian
NHS AfC: Band 5
NHS Derby and Derbyshire Integrated Care Board (ICB) is the health statutory body for the Derby City and Derbyshire population. ICSs are partnerships of health and care organisations that come together to plan and deliver joined-up services and to improve the health of people who live and work in their area. Serving a total population of 1,053,000 with a budget of over £1.6 billion the ICB has a staff base of approximately 500 people.
At DDICB we are passionate about making diversity and inclusion part of our DNA. We have staff engagement forums, a diversity and inclusion network run by and for our people and aim for a workforce demography representative of the local community. Together, we are building an inclusive culture, where difference is celebrated and people feel able to bring their whole self to work.
We are a disability confident employer and offer a range of family friendly, flexible working arrangements and inclusive employment policies, to support our people in the workplace.'
Job overview
Reporting to the Digital Transformation Manager – Corporate & Primary Care, the Digital Asset Librarian is part of the Digital Development & Information Governance team. We are seeking a dedicated individual to support the Derbyshire Pathfinder programme, a multi-organisational collaboration within the Joined Up Care Derbyshire (JUCD) Integrated Care System (ICS).
Pathfinder is an integrated IT-enabled solution designed to provide GPs and primary care professionals with quick access to clinical guidance, referral pathways, and patient information at the point of contact. Currently embedded within GP clinical systems, this initiative aims to reduce waiting times and ensure patients are placed on the correct clinical pathways with sufficient supporting information, moving the system into a sotware-as-a-service application.
The primary aim of the role is to ensure that all resources within Pathfinder have the appropriate approvals and that the origin of all documents and resources is accurately documented. This will involve working closely with colleagues in Primary Care, acute hospitals, community providers, and mental health trusts across Derbyshire and surrounding areas. This is an exciting opportunity for someone with strong attention to detail and experience using electronic data management systems.
As this is a new role, you will have the chance to actively shape the role and to develop processes.
Main duties of the job
The main responsibilities are summarised below, more detail can be found in the role description and person specification:
- Plan, develop, manage, and deliver the system-wide content repository for Derbyshire Pathfinder.
- Identify local resources and create a data management system for Derbyshire Pathfinder content.
- Co-ordinate with various organisations and individuals to research and include pathways, guidance, clinical forms, and documents in Derbyshire Pathfinder.
- Maintain positive relationships with internal and external stakeholders.
- Identify and log documents using an electronic document management system for easy indexing, storage, and retrieval.
- Develop and maintain a version control process for Derbyshire Pathfinder.
- Develop and amend data collection forms and resources as needed.
- Review documents for regulatory compliance, create revisions, and archive outdated versions.
- Distribute documents to relevant parties, ensuring they take necessary actions and recording decisions.
Working for our organisation
At the NHS, we are reminded every day of how important life is. As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement whether that’s job share, part time or another flexible pattern. If it works for the service, we will do our best to make it work for you.
We welcome applications from individuals with diverse backgrounds. If you believe your skillset meets the requirements of the role, we encourage you to apply. We can be flexible with the requirements for the right candidate. This position offers a unique opportunity to gain experience in both digital development and the NHS, making it an ideal role for those passionate about making a difference and eager to work in a collaborative environment.
Note that while this is a fixed-term 12-month position, the role may be extended.
Please seek approval from your employer/line manager before submitting a secondment application
Find out more about the DDICB and Integrated Care Strategy here: https://joinedupcarederbyshire.co.uk/derbyshire-integrated-care-board/
Detailed job description and main responsibilities
Please see attached Job Description and Person Specification. To apply, please click APPLY FOR THIS JOB - this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account
Person specification
Values
Essential criteria
- Demonstrate the behaviours that underpin the ICBs core value of 'One Team'
Essential Criteria
Essential criteria
- Educated to degree level in relevant subject or equivalent level of experience of working at a similar level in specialist area;
- Knowledge of administrative procedures, project management or information analysis;
- Previous experience of working within an NHS organisation;
- ECDL or equivalent qualification or experience of working with Microsoft Teams and Microsoft Office 365;
- Skills for communication on complex information and administrative matters, requiring developed interpersonal and oral/ written communication skills;
- Problem solving skills and ability to respond to sudden unexpected demands;
- Able to demonstrate the ability to work methodically with attention to detail and experience of working with conflicting priorities and timescales;
- Skills for supporting project management;
- Ability to work on own initiative and organise own workload with minimal supervision working to tight and often changing timescales;
- Ability to work as part of a team and work flexibly to provide support to other departments and teams as and when necessary;
Desirable Criteria
Desirable criteria
- Basic knowledge of project principles;
- Previously worked in similar position within the public sector;
- Ability to pull together comprehensive draft reports, data and letters. Negotiating, networking and persuasive skills;
- Excellent time management skills with the ability to re-prioritise;
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Clare Burgess
- Job title
- Digital Transformation Manager
- Email address
- [email protected]
If you have problems applying, contact
- Address
-
Recruitment Team
Derbyshire Healthcare NHS Foundation Trust
1st Floor Kingsway House (Entrance D)
Kingsway
Derby
DE22 3LZ
- Telephone
- 07900 135638
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